There is hereby established the City Records Commission. The Commission shall be composed of four persons, one of which shall be the Mayor or his designated representative, who shall act as chairman of the Commission; one of which shall be the Director of Finance, one of which shall be the Director of Law and one of which shall be a resident representative appointed by the Mayor. The Commission shall appoint its own secretary, who may or may not be a member of the Commission, and provide for its own rules and regulations.
(Ord. 114-92. Passed 7-13-92.)
The duties and functions shall be to provide rules for the retention and disposal of the records of the Municipal Corporation and to review records disposal list submitted by municipal offices. Such disposal lists shall contain those records which have been microfilmed, stored or those records which no longer have any administrative, legal or fiscal value to the Municipal Corporation or its residents. The disposal of such records shall be pursuant to procedure as determined by the Commission. Where municipal records have been approved for disposal, a list of records shall be sent to the Ohio Bureau of Inspection and Supervision of Public Offices of the Auditor of the State which shall approve for disposal or retention thereof in accordance with Ohio R.C. 149.39.
The Commission shall perform such duties as will be required by Ohio R.C. 149.39 or amendments thereto.
(Ord. 114-92. Passed 7-13-92.)