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(a) On an as needed basis, the President of Council shall call a joint meeting of the members of Council and the Planning Commission. At such meeting, the Commission shall advise Council of the status of the community planning and any changes proposed or being considered by it, and such other matters as may be of common interest.
(b) On an as needed basis, the President of Council shall schedule a meeting of the members of Council and the Medina County Commissioners. The meeting should be to discuss present and future needs of the community.
(c) On an as needed basis, the President of Council shall call a joint meeting with the members of Council and the Medina City Board of Education. The meeting should be held to coordinate the needs of the City with regards to education.
(a) The Clerk of Council or their representative shall attend all meetings regular and special, record all proceedings in the minutes, prepare an agenda for every meeting, attend to all correspondences incidental to his office, attend to the codification of the ordinances, according to the system employed by the City, to perform such other duties as may be assigned to him by Council or are required by law. If there is a part-time Clerk of Council and a part-time Deputy Clerk of Council, the Clerk of Council may split up the Clerk of Council duties between them as directed by the Clerk of Council or President of Council.
(b) In addition to those duties imposed by law, by the Charter or otherwise by these Rules of Council, the Clerk of Council shall have the following duties:
(1) They shall forward to the members of Council, not less often than once each week, any correspondence, minutes or other materials which have been delivered to or accumulated at the City Hall.
(2) They shall maintain in the office of the President of Council a calendar of scheduled committee meetings and other functions requiring the official attendance of members of Council, and they shall to the extent possible, coordinate the scheduling of such matters in order to avoid conflicts of time, membership and facilities.
(3) At the request of any committee chairman they shall make themself, or their representative, available for committee meetings.
(4) No less often than once each three months the Clerk shall inquire of and report to all committee chairs regarding the status of their committee records and minutes.
(c) A committee chair should not request the Clerk of Council, or their representative, to attend a committee meeting except for meetings of major importance.
(Ord. 17-24. Passed 1-22-24.)
The President of Council shall determine the procedure to be followed in the election of a member to fill a vacancy on Council as authorized in City Charter Article III, Section 4. The procedure shall include and incorporate all provisions of the Sunshine Law, Ohio R.C. 122.22. All interviews shall be conducted in an open session unless closed by a two-thirds vote of Council. (1-4-88)
Council or any committee thereof authorized by it, may compel the attendance of witnesses and the production of books, papers and other evidence at any meetings of such legislative authority or committee, and for that purpose may issue subpoenas or attachments in any case of injury or investigation, to be signed by the presiding officer of such legislative authority or chairman of such committee, which shall be served and executed by any officer authorized to serve subpoenas and other processes. If any witness refuses to testify to any acts within his knowledge or to produce any papers or books in his possession or under his control, relating to the matter under inquiry, before the legislative authority or any such committee, the legislative authority may commit the witness to prison for contempt. No witness shall be excused from testifying touching his knowledge or the matter under investigation in any such inquiry, but such testimony shall not be used against him in any criminal prosecution, except for perjury.
(Ord. 1-54. Passed 1-12-54.)