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(a) The rules of Council, as now constituted or subsequently amended, shall govern the conduct of Council meetings, regular and special, until revoked or superseded. The rules, or any of them, may be temporarily suspended upon motion passed by the affirmative vote of two- thirds of the members of Council who are present and available to vote on the motion; except where a larger percentage is required by the Charter.
(b) These rules of Council shall be considered for reenactment or amendment at the annual organization meeting of Council. At such meeting, these rules may be reenacted, amended or new rules may be adopted by a majority vote of the members of Council.
(Ord. 1-74. Passed 1-3-74.)
In the absence of any rule upon any matter of business or procedure not provided for in this chapter or in the statutes of the State or in the Charter of the City, so far as provisions for the same are therein made, Robert's Rules of Parliamentary Procedure shall be the standard followed by this Council, and the same are hereby incorporated into these rules, by reference.
(Ord. 1-74. Passed 1-3-74.)
(a) The members of Council shall be organized and appointed to form standing committees of three or more members each. The President of Council shall designate the number of committee members and shall appoint members to the following standing committees at the annual organizational meeting of Council:
(1) Streets and Sidewalks Committee;
(2) Water and Utilities Committee;
(3) Finance Committee;
(4) Public Property Committee;
(5) Special Legislation Committee;
(6) Health, Safety and Sanitation Committee.
(7) Emerging Technologies Committee.
(Ord. 5-16. Passed 1-11-16.)
(b) The President of Council shall make any necessary interim appointments, and all appointments of Council members to such special committees, as he deems necessary or desirable; he shall also designate committee chairmen, where appropriate, and he shall appoint Council members to such other committees, commissions or similar bodies as are required by statute, Charter, ordinance or administrative request.
(c) The President of Council shall exercise full discretion in making committee appointments, but it is deemed desirable to have each Council member appointed to at least one of the following committees: Finance, Utilities or Streets and Sidewalks.
(Ord. 1-74. Passed 1-3-74; 1-3-94.)
(a) The President of Council shall refer to the appropriate committee of Council all inquiries, information, proposed legislation or other matters which properly require or might require study, consideration, investigation or other action by Council. Selection of the appropriate committee shall be the responsibility of the President of Council. If the President of Council does not assign a request for Council action to Committee within thirty days, the pending matter shall appear upon the Council floor at a regular meeting for appropriate discussion.
(b) Any proposed legislation or other matter requiring legislative consideration which has been referred to a committee for more then sixty days may, upon proper motion, be withdrawn from such committee for dispositive consideration by Council or for referral to a special committee to be appointed for such purpose. Such withdrawal from committee shall require a majority vote of the members of Council.
(Ord. 1-74. Passed 1-3-74.)
(a) Before presentation to Council for final or dispositive action, all proposed legislation or other matters requiring legislative action shall be first referred to an appropriate committee of Council for consideration, recommendation or report. All such matters or proposed legislation referred to committee shall be considered by such committee at the earliest time convenient to such committee, and such committee shall make timely report to Council of the results of its consideration of such matters and proposed legislation. Minutes of the meetings of such committee reflecting the results of its considerations, or its recommendations shall be sufficient report, provided that such minutes are delivered to the Clerk of Council for reproduction and subsequent distribution to the other members of Council.
(b) The final draft of proposed legislation, not previously considered in finalized or written form, shall be edited and reviewed by the committee or by the committee chairman before its presentation to Council for dispositive action.
(Ord. 1-74. Passed 1-3-74.)
(c) Minutes of committee meetings shall be filed with the Clerk within fifteen days following each committee meeting. The Clerk of Council or the President of Council, shall be responsible for making and filing minutes of meetings of Council as a committee of the whole. In the absence of formal voting, the minutes need reflect only the subject matter under discussion, the persons present and such other data as is relevant.
(Amended 1-3-05.)
(a) It is deemed desirable to have any and all proposed legislation or other matters requiring legislative action first brought to the attention of Council at an open Council meeting. Unless it is determined to suspend the Rules of Council in order to give immediate consideration to such proposed legislation or other matters, they shall be referred promptly to an appropriate committee pursuant to the provisions of Sections 111.10 and 111.11. No committee of Council need accept for consideration any proposed legislation or other matters which will ultimately require legislative determination unless the same has been first introduced in an open Council meeting.
(b) Any proposed legislation, or other matters which have been referred to and accepted by a committee of Council without first being introduced at an open Council meeting, shall be promptly reported to Council by the President of Council or by the chairman of such committee at the next meeting of Council, and any such matters so considered shall likewise be clearly reflected in the minutes of the committee in question. In no event shall any committee, or other formal councilmatic body, give consideration to matters which are not promptly made matters of public record pursuant to the provisions of these rules, unless the matters under consideration are of such a nature that a premature disclosure would be detrimental or prejudicial to the best interests of the City.
(c) Prior to each meeting, the Clerk of Council shall prepare an agenda, or written schedule of matters, to be brought before Council and shall cause a copy of the same to be delivered to each member of Council together with the full text of any proposed legislation at least seventy-two hours prior to each scheduled meeting. Such agenda or written schedule shall constitute the formal schedule on business to be considered by Council at its next meeting, and matters not included on such agenda shall not receive consideration by Council, except upon suspension of these rules. (1-4-88; 1-3-11.)
(d) Any proposed legislation or other matter which is to be placed on the agenda for action by Council shall be presented to the Clerk in a completed and final state not later than 12:00 noon on the Wednesday preceding the meeting of Council. Legislation presented to Council shall not include an emergency clause. An emergency clause shall be added to legislation only upon a two-thirds vote of the membership of Council.
Any requests for Council action which are to be placed on the agenda shall be presented to the Clerk in a completed and final state not later than 5:00 p.m. on the Tuesday preceding the meeting of Council.
(e) The Clerk shall have the responsibility for the systematic and logical identification of proposed ordinances, resolutions and other matters to be considered by Council, and he or she may assign identifying numbers or designations to any such items which have been placed upon the agenda. He or she may also, at his or her discretion, and in order to facilitate record keeping, assign such identifying numbers or designations, or a different series of identifying numbers or designations, to any other matters which have been formally presented to Council or to a committee of Council, whether or not such matters have been placed on the agenda.
(Passed 1-6-14.)
(f) Any request to withdraw a rezoning ordinance from a Council agenda must be made by the rezoning applicant in writing to the Clerk of Council prior to consideration of the ordinance on the Council floor. After filing of such a request, the ordinance shall be withdrawn, except that a written statement of intent as to temporary or permanent withdrawal must be submitted to the Clerk of Council within fourteen days after the meeting from which agenda it was withdrawn. Failure to resubmit such statement of intent will result in automatic disapproval of the proposed rezoning. (Ord. 84-78. Passed 5-22-78.)
(g) It is deemed desirable that Council's consideration and finalization of the annual budget ordinance and 5-Year Budget process be completed prior to the budget appearing on the floor for final approval at the December meeting. It is understood, however, that minor amendments may be required at said meeting and it is agreed that such amendments may be proposed verbally. Reference Ord. 93-11, passed June 27, 2011 and Sections 115.01 and 115.02.
(h) Special assessment public hearing. Before any legislative action is taken on a special assessment project, the legislative body shall hold a public hearing and shall give at least thirty days' notice of the time and place thereof in a newspaper of general circulation in the municipal corporation. The Clerk of Council shall, at least twenty days prior to the public hearing, notify by ordinary mail all record owners of each parcel of land to be assessed.
(Ord. 17-24. Passed 1-22-24.)
(a) At all meetings of Council, regular or special, voting shall be by oral roll call, and the Clerk shall call the name of each Council member present and record specifically whether such member has voted affirmatively or negatively. The Clerk shall record also any abstentions or failures to vote.
(b) In each instance where a vote of the members of Council is required the Clerk shall call the roll of such members in alphabetical sequence. On each successive roll call, the Clerk shall begin with the Council members whose name follows next in descending alphabetical sequence, and voting shall continue in such rotating sequence from meeting to meeting.
(Ord. 1-74. Passed 1-3-74.)
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