(a) The Clerk of Council or their representative shall attend all meetings regular and special, record all proceedings in the minutes, prepare an agenda for every meeting, attend to all correspondences incidental to his office, attend to the codification of the ordinances, according to the system employed by the City, to perform such other duties as may be assigned to him by Council or are required by law. If there is a part-time Clerk of Council and a part-time Deputy Clerk of Council, the Clerk of Council may split up the Clerk of Council duties between them as directed by the Clerk of Council or President of Council.
(b) In addition to those duties imposed by law, by the Charter or otherwise by these Rules of Council, the Clerk of Council shall have the following duties:
(1) They shall forward to the members of Council, not less often than once each week, any correspondence, minutes or other materials which have been delivered to or accumulated at the City Hall.
(2) They shall maintain in the office of the President of Council a calendar of scheduled committee meetings and other functions requiring the official attendance of members of Council, and they shall to the extent possible, coordinate the scheduling of such matters in order to avoid conflicts of time, membership and facilities.
(3) At the request of any committee chairman they shall make themself, or their representative, available for committee meetings.
(4) No less often than once each three months the Clerk shall inquire of and report to all committee chairs regarding the status of their committee records and minutes.
(c) A committee chair should not request the Clerk of Council, or their representative, to attend a committee meeting except for meetings of major importance.
(Ord. 17-24. Passed 1-22-24.)