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(a) At all meetings of Council, regular or special, voting shall be by oral roll call, and the Clerk shall call the name of each Council member present and record specifically whether such member has voted affirmatively or negatively. The Clerk shall record also any abstentions or failures to vote.
(b) In each instance where a vote of the members of Council is required the Clerk shall call the roll of such members in alphabetical sequence. On each successive roll call, the Clerk shall begin with the Council members whose name follows next in descending alphabetical sequence, and voting shall continue in such rotating sequence from meeting to meeting.
(Ord. 1-74. Passed 1-3-74.)
(a) The Council Chambers shall be at the Municipal Building at 132 North Elmwood, Medina, Ohio, or at such other place as may be designated by Council. (Adopting Ordinance)
(b) Adequate facilities shall be provided at the City Hall for Council committee meetings and record storage. At least one office facility at the City Hall shall be available at all times for the use of Council or its individual members, and the President of Council shall make any necessary determinations regarding priority of use.
(c) At any meeting of Council, regular or special, there shall be available to Council in its Chambers, all and any materials, data, exhibits, plans, drawings, maps, figures or statistics which are relevant to or have acquired, prepared, submitted or calculated in connection with matters which are on the agenda of Council, or which are intended to be placed upon the agenda. The Clerk of Council shall be responsible for the availability of such items, and any official or employee of the City shall cooperate with the Clerk by making such items available and, if requested, by transporting the same to and from the Council Chambers, as may be required by the Clerk.
(d) The Clerk and the officials of the City shall make available to Council for regular use in Chambers, such maps, charts and diagrams as may assist Council in its consideration of matters which come before it from time to time, and such available graphic or visual aids as may be otherwise requested by Council.
(Ord. 1-74. Passed 1-3-74.)
(a) On an as needed basis, the President of Council shall call a joint meeting of the members of Council and the Planning Commission. At such meeting, the Commission shall advise Council of the status of the community planning and any changes proposed or being considered by it, and such other matters as may be of common interest.
(b) On an as needed basis, the President of Council shall schedule a meeting of the members of Council and the Medina County Commissioners. The meeting should be to discuss present and future needs of the community.
(c) On an as needed basis, the President of Council shall call a joint meeting with the members of Council and the Medina City Board of Education. The meeting should be held to coordinate the needs of the City with regards to education.
(a) The Clerk of Council or their representative shall attend all meetings regular and special, record all proceedings in the minutes, prepare an agenda for every meeting, attend to all correspondences incidental to his office, attend to the codification of the ordinances, according to the system employed by the City, to perform such other duties as may be assigned to him by Council or are required by law. If there is a part-time Clerk of Council and a part-time Deputy Clerk of Council, the Clerk of Council may split up the Clerk of Council duties between them as directed by the Clerk of Council or President of Council.
(b) In addition to those duties imposed by law, by the Charter or otherwise by these Rules of Council, the Clerk of Council shall have the following duties:
(1) They shall forward to the members of Council, not less often than once each week, any correspondence, minutes or other materials which have been delivered to or accumulated at the City Hall.
(2) They shall maintain in the office of the President of Council a calendar of scheduled committee meetings and other functions requiring the official attendance of members of Council, and they shall to the extent possible, coordinate the scheduling of such matters in order to avoid conflicts of time, membership and facilities.
(3) At the request of any committee chairman they shall make themself, or their representative, available for committee meetings.
(4) No less often than once each three months the Clerk shall inquire of and report to all committee chairs regarding the status of their committee records and minutes.
(c) A committee chair should not request the Clerk of Council, or their representative, to attend a committee meeting except for meetings of major importance.
(Ord. 17-24. Passed 1-22-24.)
The President of Council shall determine the procedure to be followed in the election of a member to fill a vacancy on Council as authorized in City Charter Article III, Section 4. The procedure shall include and incorporate all provisions of the Sunshine Law, Ohio R.C. 122.22. All interviews shall be conducted in an open session unless closed by a two-thirds vote of Council. (1-4-88)
Council or any committee thereof authorized by it, may compel the attendance of witnesses and the production of books, papers and other evidence at any meetings of such legislative authority or committee, and for that purpose may issue subpoenas or attachments in any case of injury or investigation, to be signed by the presiding officer of such legislative authority or chairman of such committee, which shall be served and executed by any officer authorized to serve subpoenas and other processes. If any witness refuses to testify to any acts within his knowledge or to produce any papers or books in his possession or under his control, relating to the matter under inquiry, before the legislative authority or any such committee, the legislative authority may commit the witness to prison for contempt. No witness shall be excused from testifying touching his knowledge or the matter under investigation in any such inquiry, but such testimony shall not be used against him in any criminal prosecution, except for perjury.
(Ord. 1-54. Passed 1-12-54.)
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