EDITOR'S NOTE: The Council rules contained in this chapter were verbally amended and readopted by motion of Council on January 5, 1987. Subsequent amendments to the rules by motion of Council are reflected by the dates in parenthesis following the affected sections.
111.01 Time and place of regular meetings.
111.02 Time, place and notice of special meetings.
111.03 President of Council: duties; absence; vacancy.
111.04 Quorum.
111.05 Order of business.
111.06 Organization; President Pro Tem.
111.07 Rules: enactment, suspension and amendment.
111.08 Robert's rules.
111.09 Committees: designations; appointments.
111.10 Committees: referral of matters.
111.11 Committees: scope of legislation duty; reports.
111.12 Legislation; Council business; presentation and procedure.
111.13 Voting.
111.14 Location of chambers; offices; cooperation of City; availability of information.
111.15 Additional and joint meetings.
111.16 Clerk of Council/Deputy Clerk of Council: duties.
111.17 Determination of vacancy filling procedure.
111.18 Investigative powers.
111.19 Nonsalary remuneration.
CROSS REFERENCES
Charter provisions - see CHTR. Art. III
(a) Except for the full months of July, August and December, the regular meetings of Council shall be held in the Council Chambers on the second and fourth Mondays of each month at 7:30 p.m. If a regular meeting falls on a holiday, such meeting shall be held the next succeeding day that is not a holiday at 7:30 p.m., unless by a majority vote Council decides to hold the meeting on the holiday. This vote shall take place at the Council meeting preceding the holiday. During the month of July there shall be one regular Council meeting on the second Monday in the Council Chambers at 7:30 p.m. During the month of August there shall be one regular Council meeting on the fourth Monday in the Council Chambers at 7:30 p. m. During the month of December there shall be one regular Council meeting on the second Monday in the Council Chambers at 7:30 p.m.
(b) After providing advance notice to Council on the docket, the President of Council, may propose to postpone or cancel meetings. The proposal must be approved by at least two thirds of the members of Council.
(c) The President of Council, or in the President’s absence the President Pro-Tempore, may postpone or cancel council meetings, or limit public attendance to online streaming in the event of a state of emergency being declared by the Federal Government, State of Ohio, Medina County, or the City of Medina or upon recommendation of community health and safety officials.
(Ord. 63-20. Passed 3-18-20.)
The Mayor, or any three members of Council may call a special meeting by giving at least twelve hours notice to each member of Council. Such notice shall be served personally upon such councilman or left at his usual place of residence.
The notice of the special meeting shall specify the time and the place of such meeting, and shall indicate subject matter to be considered. If a councilman is unable to attend a regular or special Council meeting, he shall notify the President of Council of that fact at the earliest possible time.
(Ord. 1-74. Passed 1-3-74.)
(a) Duties. The President of Council shall have all the powers, duties, functions, obligations and rights of any other member of Council and, in addition thereto, he shall preside at all meetings of Council.
(b) Absence; Vacancy. Any vacancy in the office of the President of Council, whether occurring by death, disqualification, removal or resignation, or by succession to the office of Mayor, shall be filled by the remaining members of Council by electing the president pro tem to fill such vacancy. Such election shall occur within thirty days, and, in the absence of a special meeting called for such purpose, the president pro tem of Council shall place the question of electing the successor before Council at the first regular meeting following the vacancy.
During the temporary absence of the President of Council, the president pro tem of Council shall preside at all meetings of Council and shall perform and exercise any and all of the duties and powers of the President of Council.
(Ord. 1-74. Passed 1-3-74.)
(a) A majority of the members of Council shall constitute a quorum for the transaction of business at any meeting of Council, but a lesser number may adjourn the meeting from time to time and compel the attendance of absent members.
(b) At any meeting at which a quorum is present, any ordinance or resolution may be passed or adopted, or any other business may be transacted by the affirmative vote of four members of Council unless a larger number is required by the provisions of the City Charter or by the Constitution or laws of the State.
(Ord. 1-74. Passed 1-3-74.)
(a) The business of Council at all regular meetings shall be transacted in the following order:
(1) Call to order;
(2) Roll call;
(3) Reading of minutes;
(4) Reports of standing committees;
(5) Reports of special committees;
(6) Requests for Council action;
(7) Reports of municipal officials;
(8) Notices, communications and petitions;
(9) Unfinished business;
(10) Introduction of visitors;
(11) Introduction and consideration of ordinances or resolutions;
(12) Comments by Council; review of pending matters;
(13) Adjournment.
(b) The President of Council, on his own motion, without second, and with the approval, tacit or formal, of a majority of Council, may change the order of business from time to time. He shall, however, advise all members of Council who are present of his intention to make any such change and shall promptly honor any motion opposing the change of order.
(c) Members of Council shall be permitted the opportunity to comment generally on matters which pertain to the City and their duties as members of Council during the portion of any meeting devoted to comments by Council. The President shall accord to each Council member the opportunity to make such comments, and he may impose reasonable time limitations upon any speaker.
(Ord. 1-74. Passed 1-3-74.)
(d) Members of the public shall be permitted the opportunity to speak on any issues and concerns which pertain to the City during the portion of any meeting devoted to introduction of visitors. The President shall require that all comments be directed to the chair and may impose reasonable, equitable time limitations upon any speaker. Members of the public may be afforded the opportunity for comment at other portions of any meeting as determined by the President or by a majority of the Council present and voting. (1-4-88)
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