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Golf Manor Overview
Codified Ordinances of Golf Manor, OH
CODIFIED ORDINANCES
CERTIFICATION
DIRECTORY OF OFFICIALS
ADOPTING ORDINANCE NO. 96-16
EDITOR'S NOTE
COMPARATIVE SECTION TABLE
TABLES OF SPECIAL ORDINANCES OF GOLF MANOR
CHARTER
PART ONE - ADMINISTRATIVE CODE
PART THREE - TRAFFIC CODE
PART FIVE - GENERAL OFFENSES CODE
PART SEVEN - BUSINESS REGULATION CODE
PART NINE - STREETS, UTILITIES AND PUBLIC SERVICES CODE
PART ELEVEN - PLANNING AND ZONING CODE
PART THIRTEEN - BUILDING CODE
PART FIFTEEN - FIRE PREVENTION CODE
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131.03 VACATIONS.
   (a)   The period for accrual and scheduling of vacation shall be the calendar year, January 1 through December 31.
   (b)   Eligibility. A permanent employee is entitled to vacation time according to the following schedule, if completed during the vacation period, unless otherwise approved by the Village Administrator and Village Council:
Length of Service
Vacation Earned
Weeks
Hours
6 months
1
40
12 months
1 additional
40 additional
5 years
3
120
10 years
4
160
15 years
5
200
25 years
6
240
   One (1) week equals forty (40) hours.
   (c)   An employee may accumulate and carry forward to future vacation years no more than eighty (80) hours total of unused vacation time no matter when earned.
   (d)   Holidays. If a holiday falls within a scheduled vacation period, the holiday shall not be credited as a vacation day for such employee.
   (e)   Terminations. An individual terminating employment with the Village who has completed more than nine (9) months service shall receive full pay for vacation earned but not taken prior to such separation from employment.
   (f)   Vacation Scheduling.
      (1)   Vacation shall be scheduled in accordance with standard policies issued by the Village Administrator and Department Supervisor.
      (2)   Permanent employees who are entitled to one hundred twenty (120) hours of vacation or more shall be limited to a maximum use of one hundred twenty (120) consecutive hours of vacation at any given time unless pre-approved by the Department Supervisor and Village Administrator.
   (g)   All new hirees shall be given credit for service completed with another municipality or agency of the State of Ohio or other public employment in determining eligibility and entitlement to vacation as accruing in accordance with this section.
   (h)   Probationary employees, except as hereinafter set forth, shall not be entitled to accrue any vacation during their probationary period. After an employee has served six (6) months from his or her date of original hire as a full-time employee, that employee shall be entitled to forty (40) hours of vacation. This six (6) month accrual applies to all employees including Police Department personnel despite the twelve (12) month probationary period for Police Department new hirees. The probationary employee restriction against vacation accrual shall not apply to the probationary period applicable to promotions from within the Village, nor shall such restriction apply if negotiated by the Village Administrator as an offer of hire and approved by Village Council.
(Ord. 2019-9. Passed 7-15-19.)
131.04 PAYMENT TO EMPLOYEES FOR COURT APPEARANCES.
    All employees of the Village shall be compensated for a minimum of two (2) hours of their regular hourly salary for a required court appearance to Golf Manor Mayor's Court, or any other City or Village Mayor's Court, and a minimum of three (3) hours of their regular hourly salary when a court appearance is required in the Hamilton County Municipal Court, Hamilton County Court of Common Pleas, or United States District Court, relative to their municipal responsibilities and such appearance is necessary at a time when the employee is off duty. These Court Appearances shall be considered as hours worked qualified to be counted towards overtime hours if these additional hours during the pay period exceed the allowable ceiling entitling the employee to overtime compensation, and such employee is within a job classification entitled to overtime compensation.
(Ord. 2019-9. Passed 7-15-19.)
131.05 POLICE UNIFORM ALLOWANCE.
   There shall be an allowance paid to the Police Chief and to each full-time member of the Police Department of three hundred dollars ($300.00) per calendar year for maintenance and/or replacement of uniforms and related accessories, and one hundred fifty dollars ($150.00) per calendar year for part-time members of the Police Department who have at least one hundred fifty (150) hours of service. These allowances shall be paid in two semi-annual installments in June and December. This allowance shall not be cumulative.
(Ord. 2019-9. Passed 7-15-19.)
131.06 EMPLOYEE CLASSIFICATION.
   Village employees are classified as follows:
   (a)   "Permanent employee" means a full-time employee who has been hired for an indefinite period of time.
   (b)   "Temporary or part-time employee" means an employee who has been hired for a limited period of time and is not eligible for overtime benefits.
      (Ord. 2019-9. Passed 7-15-19.)
131.07 HOLIDAYS.
   (a)   The following are paid holidays observed by the Village for which full-time Village employees shall be paid eight (8) hours of their regular rate of pay.
 
New Year's Day
Veteran's Day
Martin Luther King Day
Thanksgiving Day
President's Day
Christmas Day
Memorial Day
Employee's birthday; or in place thereof, one floating holiday at the request of each employee subject to approval of their immediate supervisor.
Juneteenth
Independence Day
Labor Day
Friday after Thanksgiving
   (b)   Additional Holidays may be granted from time to time as designated by the President of the United States or the Governor of the State of Ohio.
(Ord. 2021-18. Passed 11-22-21.)
   (c)   When a holiday falls on a Saturday, the holiday shall be observed on the preceding day, Friday. When a holiday falls on a Sunday, the holiday shall be observed on the following day, Monday.
   (d)   Village employees shall be given the day off, with pay, on all observed holidays. As it is necessary to provide services on holidays within the Police Department, on January 1 annually, or upon the first date of service for a Police Department employee during the calendar year, a Police Department employee shall be credited with holiday time equal to eight (8) hours of his or her regular pay for holidays scheduled during the calendar year, or during the balance of the calendar year after employment. This holiday time may be taken by a police employee at any time during the calendar year upon the request of the employee to the Chief of Police, which request will be reviewed, and approved if appropriate, considering scheduling for all employees. No holiday time may be accumulated to be carried over from one calendar year to another, and any holiday time which has not been used during the calendar year shall be paid to the Police Department employee during the last month of the calendar year, issued as a separate compensation payment. This additional compensation shall be equivalent to the employee's then hourly rate times eight (8) hours per day times the number of holidays to be credited and paid. If an employee of the Police Department shall separate from service by resignation, retirement or other involuntary termination then that employee shall forfeit and not be entitled to receive any accumulated, but unused holiday compensation for the remainder of the calendar year. If at the time of separation from service an employee has been credited and used holiday time in excess of the actual calendar holidays as recognized above at the time of separation, then the excess holiday time used shall be deducted from any accumulated but unused vacation time due to be paid under Section 131.03 (e) herein.
(Ord. 2019-9. Passed 7-15-19.)
131.08 OVERTIME COMPENSATION.
   (a)   Overtime benefits shall not be applicable to the following Village employees:
      (1)   Village Administrator.
      (2)   Police Chief.
      (3)   Assistant Village Administrator.
      (4)   Village Fiscal Officer.
      (5)   Temporary personnel.
      (6)   Any full-time employee classified as exempt.
 
   (b)   All Village employees, except Police Department personnel, are eligible for overtime benefits when the time worked by such employee is in excess of forty (40) hours per week (“Base Work Hours” - non-uniform employees). Overtime Compensation for the Police Department personnel, including part-time personnel, shall be paid for all hours worked in excess of eighty-four (84) hours per fourteen (14) day work period coinciding with the same work period as the pay period for all Village employees (“Base Work Hours” - uniform employees). Employees shall be paid time and one-half for the actual hours worked in excess of their Base Work Hours as noted above.
   (c)   Employees shall be paid time and a half for the time worked in excess of their normal work schedule as outlined above.
   (d)   The following procedure for overtime shall be strictly adhered to:
      (1)   All overtime work shall be approved by the respective Department Supervisor prior to beginning the overtime.
      (2)   All overtime hours worked shall be submitted with full and specific written explanation, stating the reason for the overtime, and signed by the appropriate Department Supervisor.
      (3)   Abuse of overtime benefits shall result in disciplinary action and/or written reprimand, loss of pay, suspension or termination, to the parties involved.
      (4)   There shall be no pyramiding of overtime hours.
      (5)   Overtime hours shall be paid based upon actual hours worked. Any paid time off such as Holiday time, personal time, vacation time and sick time credited during the measurable period shall not be credited as actual hours worked in determining hours eligible for overtime compensation in excess of the Base Work Hours.
   (e)   (EDITOR’S NOTE: Former subsection (e) was deleted by Ordinance 2021-18, passed November 22, 2021.)
   (f)   Flexible Scheduling. In Village departments where full-time employees work schedules may benefit from the use of flexible scheduling, it will be permitted to alter a work shift already in-progress, by changing the scheduled start or end time. This change will be based on the needs of the Village, only with the approval of the Department Supervisor and/or the Village Administrator. (Ord. 2019-9. Passed 7-15-19; Ord. 2021-18. Passed 11-22-21.)
131.09 PART-TIME HELP COMPENSATION.
   All temporary or part-time help, unless otherwise set for in separate ordinance used within the Village shall be compensated at the prevailing minimum hourly wage.
(Ord. 2019-9. Passed 7-15-19.)
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