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The Board, working closely with the Parks and Recreation Department, will make recommendations to the City Council concerning parks, recreation and cultural matters. The Parks and Recreation Department will provide recreational and cultural opportunities for all people in the City regardless of age, and/or skill level. The Parks and Recreation Department will aim not only to maintain but to improve all parks, recreational, and cultural facilities in the City in order to best meet the overall needs of the community.
The Board shall be composed of no more than nine members and shall be appointed by the City Council at the first regular meeting in May of each year or as needed to fill vacant positions. Members shall be residents of the City and at least sixteen (16) years of age with two exceptions. One opening will be available (not required) to a Carroll Community School Board member or school administrator when at all possible for them to be involved. This position will be appointed by the Carroll Community School Board and approved by the City Council. A second opening may (not required) be filled by a resident of Carroll County, outside the City of Carroll. A Chairperson and Vice-Chairperson shall be elected from the members by the members at its regular May meeting each year. A City staff member, selected by the City Manager, shall serve as the secretary. City staff members shall have voice but no vote at the meetings.
(Ord. 1603 - Jun. 16 Supp.)
The Parks, Recreation and Cultural Advisory Board shall meet a minimum of six times a year in the months of January, March, May, July, September and November at a time that is mutually agreeable by a quorum of the board members. The Parks and Recreation Department staff shall prepare an agenda, monthly report of events, along with the minutes from the proceeding meeting, and shall distribute such no later than four (4) days prior to each Board meeting.
(Ord. 2006 - Sep. 20 Supp.)
It is the duty of each member to attend all meetings. Three consecutive absences shall automatically remove the member from the Board. In the absence of the Chairperson or Vice Chairperson, a City staff person shall assume the duties for that meeting only.
(Ord. 1603 - Jun. 16 Supp.)
It is the duty of the secretary to keep a record of all proceedings held at meetings. In the absence of the secretary, another member will be appointed by the Chairperson. The secretary shall submit minutes of the meeting to the Parks and Recreation Director to be prepared for the City Council packet. These minutes shall be submitted no later than one week following a meeting.
Each Board member shall be appointed for a three (3) year term. The Council may appoint three (3) members for a term that expires May 31, 2009, three (3) members for a term that expires May 31, 2010, and three (3) members for a term that expires May 31, 2011. Three (3) members shall be (re)appointed each year as prescribed in Section 24.03. Vacancies may be filled by appointments to fulfill the remainder of the term. Appointees shall serve no more than three full or partial consecutive terms.
(Ord. 1603 - Jun. 16 Supp.)