To assure the proper accounting and safe custody of moneys the following shall apply:
1. Deposit of Funds. All moneys or fees collected for any purpose by any City officer shall be deposited through the office of the finance officer. If any said fees are due to an officer, they shall be paid to the officer by check drawn by the finance officer and approved by the Council only upon such officer’s making adequate reports relating thereto as required by law, ordinance, or Council directive.
2. Deposits and Investments. All moneys belonging to the City shall be promptly deposited in depositories selected by the Council in amounts not exceeding the authorized depository limitation established by the Council or invested in accordance with the City’s written investment policy and State law, including joint investments as authorized by Section 384.21 of the Code of Iowa.
(Code of Iowa, Sec. 384.21, 12B.10, 12C.1)
3. Petty Cash Funds. The finance officer shall be custodian of a petty cash fund for the payment of small claims for minor purchases, collect-on-delivery transportation charges, and small fees customarily paid at the time of rendering a service, for which payments the finance officer shall obtain some form of receipt or bill acknowledged as paid by the vendor or agent. At such time as the petty cash fund is approaching depletion, the finance officer shall draw a check for replenishment in the amount of the accumulated expenditures and said check and supporting detail shall be submitted to the Council as a claim in the usual manner for claims and charged to the proper funds and accounts. It shall not be used for salary payments or other personal services or personal expenses. In the same manner and under the same conditions, the Parks and Recreation Director shall be the custodian of a petty cash fund not to exceed $50.00 to meet the needs of the Recreation Center.
4. Change Funds. The finance officer is authorized to draw a check on the General Fund for establishing a change fund for the purpose of making change without comingling other funds to meet the requirements of the office. Said change fund shall be in the custody of the Clerk, who shall maintain the integrity of the fund. In the same manner and under the same conditions, the Park and Recreation Director is authorized to draw a check on the General Fund for establishing a change fund in the amount of $600.00 to meet the requirements of the Recreation Center, and the Parks and Recreation Director shall maintain the integrity of that fund. In the same manner and under the same conditions, the Parks and Recreation Director is authorized to draw a check on the General Fund for establishing a change fund in the amount of $400.00 to meet the requirements of the Carroll Family Aquatic Center, and the Parks and Recreation Director shall maintain the integrity of such fund. In the same manner and under the same conditions, the Parks and Recreation Director is authorized to draw a check on the General Fund for establishing a change fund in the amount of $400.00 to meet the requirements of the Carroll Municipal Golf Course Clubhouse, and the Parks and Recreation Director shall maintain the integrity of such fund. In the same manner and under the same conditions, the Police Chief is authorized to draw a check on the General Fund for establishing a change fund in the amount of $75.00 to meet the requirements of the Carroll Police Department, and the Police Chief shall maintain the integrity of such fund.
(Ord. 19-02 - Aug. 19 Supp.)
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