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The City will provide an employee purchase plan whereby employees will be able to purchase safety shoes and safety glasses, including prescriptive lenses, through a City program. The purchase program shall make these items available to the employee with sixty (60%) percent of the cost of the item being paid by the City and with the remaining forty (40%) percent to be paid by the employee. A payroll deduction system will be established whereby the employee can authorize payment for items purchased under this program through the means of an automatic deduction from the employee's paycheck.
All regular employees of the City shall be entitled to annual vacation pay in accordance with the following table:
AMOUNT OF SERVICE DURING PREVIOUS YEAR THROUGH DECEMBER 31 | VACATION |
Less than l full calendar year | .916 days for each full month - 40 hr. equivalency |
After l full calendar year of service | 5 tours of duty - or 2 weeks |
After 7 full calendar years of service | 7 tours of duty - or 3 weeks |
After 14 full calendar years of service | 9 tours of duty - or 4 weeks |
After 21 full calendar years of service | 11 tours of duty - or 5 weeks |
After 24 full calendar years of service | 13 tours of duty - or 6 weeks |
In addition to the above, after one (l) full calendar year of service, the employee shall be entitled to one (1) full additional discretionary vacation day.
In determining eligibility for vacation, only continuous years of service shall be counted. Except where an employee has served nine (9) full calendar years with the City and has terminated and then returns to the City, such employee shall be entitled to count the prior service for determining eligibility for vacation.
An employee should take vacation in the calendar year following the year in which it was earned. In the event an employee is not allowed to schedule their vacation in the calendar year in which it should have been taken, they may request that such unused vacation be carried over to the following year. Such request must be submitted to the Department of Human Resources prior to December 1 of each year. All such carry over vacation must be taken no later than April 30 of the following year. Employees shall be allowed to schedule and take vacations and Kelly Days provided herein in accordance with existing Departmental procedures agreed upon between the City and the Union.
Permanent Kelly Days will be chosen by using departmental seniority, utilizing the following guidelines:
1. Kelly Days will be chosen within each classification (Captains, Lieutenants, Privates, Paramedics, etc.) on each shift.
2. All effort will be made to assure that there will be no more than two (2) persons at each station within each classification with the same Kelly Day.
3. Kelly Days shall remain with the employee unless the employee transfers to a different shift.
4. Any forced doubling up of Kelly Days at the bottom of the seniority list will be corrected by using reverse seniority.
5. Probationary employees are subject to having their days altered as needed due to rotation.
Vacations will be chosen by using departmental seniority, utilizing the following guidelines:
1. Vacation days will be chosen within each classification on each shift.
2. Each member must choose a four (4) tour vacation block following a Kelly Day in order to establish a two (2) week (5 tour) vacation period.
3. The chosen vacation period must fall within the scheduled calendar year. (Example: a member having December 28th as a Kelly Day could not add a 4 tour block to December 28th as there would cause the vacation period to carryover to January 9th of the following year.)
4. If a member fails to submit a Kelly Day and/or vacation request(s) for the current year, that member's request for the previous year will be consulted as to preference.
An employee shall not be allowed to be paid cash in lieu of receiving vacation unless the City for some valid reason has not allowed the employee to take the vacation time to which they are entitled by April 30 of the year following the calendar year in which it should have been taken. In that event, the employee shall be paid for such unused vacation days.
An employee may request the advance of five (5) days pay at the time of their vacation. The request must be made to the payroll clerk for the Department at least fourteen (14) calendar days prior to the payday on which the check is to be received. This may be done once each calendar year and is contingent upon the employee having worked in the period in an amount sufficient to be entitled to the advanced pay requested.
(Ord. 594-06. Passed 8-22-06.)
All regular City employees who have completed the first sixty (60) compensated work days of their probationary period shall be entitled to fourteen (14) paid holidays as set forth below. To be entitled to receive pay for the holidays, the employee shall have worked or be on compensated day off on the day before and the day after the holiday.
Each employee shall have the option of fourteen (14) days off scheduled during the year or of having seven (7) days off and receiving pay for seven (7) of the fourteen (14) holidays. In the event the employee elects to take the days off, then they are to be scheduled in a way as not to impair the operation of the Department. If the employee has elected to work the seven (7) extra days in lieu of taking days off, then he/she shall be compensated at his/her regular straight time rate for having worked on those days and shall be paid a bonus for having worked on the seven (7) extra days. The employee who elects to take the bonus payment in lieu of the extra scheduled days off shall receive seventy (70) hours of bonus pay to be distributed to him/her. The hours shall be payable at the rate of pay the employee earns for his/her vacation period.
Effective January 1, 1988
New Year’s Day; Martin Luther King Day (3rd Monday in January); President’s Day (3rd Monday in February); Good Friday; Memorial Day (last Monday in May); Fourth of July; Labor Day; Columbus Day (2nd Monday in October); Veterans Day (November 11); Thanksgiving Day; Christmas Eve (the last regular work day before Christmas Day); Christmas Day; two (2) additional holidays.
For all employees observing the regular Monday through Friday work schedule, in the event any of the above holidays fall on Saturday, the City shall celebrate the holiday on Friday, and in the event the holiday shall fall on Sunday, the City shall celebrate the holiday on Monday.
The seven (7) major holidays are New Year’s Day, Martin Luther King Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and Christmas Day.
A regular full time employee shall be granted three (3) days funeral pay to arrange for and/or attend a funeral of a member of his/her immediate family. For the purpose of this section an employee's immediate family shall include father, mother, brother, sister, spouse, child, stepchildren, mother-in-law, father-in-law, daughter-in-law, son-in-law, stepmother, stepfather, domestic partner, grandmother, grandfather, grandchild or any other relative residing in the household of the employee. "Domestic partner" is one who meets the criteria set forth in the parties' memorandum of understanding in that regard. A "domestic partner" relationship must have been pre-certified by the Department of Human Resources before sick pay usage may occur.
In the event of the death of the employee's father, mother, brother, sister, spouse, or child, the employee, upon giving notice, shall have the right to take up to an additional three (3) days of Sick Pay. Such additional time shall be charged to the employee's accumulated sick days.
Should a death or burial in the immediate family occur in a city located more than one hundred fifty (150) miles from Toledo, an additional two (2) days for travel shall be granted and paid. An employee working on twenty-four (24) hours tour of duty shall be allowed a third (3rd) additional eight (8) hour period.
One (1) day of funeral pay shall be granted to attend the funeral of the employee's foster mother, foster father, aunt, uncle, first cousin, niece, nephew, sister-in-law, and brother-in-law if such funeral occurs on a regular work day and if such employee was scheduled to work that day. Where a special filial relationship exists between the employee and any relative for whom the employee would normally be granted the above one (1) day of funeral pay, three (3) days funeral pay will be granted upon the furnishing of an affidavit to the Department of Human Resources setting forth the facts as to the special relationship.
(Ord. 463-03. Passed 5-27-03.)
Any regular employee of the City who is required to serve on the jury in any court of record on a regularly scheduled work day shall be paid his/her regular rate of pay during such period.
In order for an employee to receive pay under this section, he/she must secure a certificate from the Clerk of Court in which he/she served evidencing the fact of him/her having been required to serve.
The employee shall return to duty when his/her Jury Duty is completed, provided he/she is released before 1800 hours. The employee returning to duty would be assigned to a station where he/she is needed and would be released at 2300 hours when he/she is required to serve Jury Duty the following day.
(a) The City shall reimburse tuition costs for degree-required and/or job-related courses taken at an educationally accredited college or university by full-time permanent employees. Such course work must be approved as job-related prior to enrolling by submitting a description of the course to the office of the Chief of Department of Fire & Rescue Operations. In the event there is a dispute, the Academic Review Committee shall determine the status of a job-related course. The Academic Review Committee shall consist of one (1) member selected by the Director of Human Resources, one (1) member selected by the Firefighters, and the Chief of Fire & Rescue Operations or designated Deputy Chief.
(b) The City shall reimburse one hundred percent (100%) of the cost of tuition and general fees, for a total of ten (10) credit hours per quarter or eight per semester, regardless of the number of courses comprising these totals. These costs will be reimbursed upon the documented presentation of a "C" or 2.0 grade or better.
(c) Non-accredited schools will be included, if job-related.
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