All regular employees of the City shall be entitled to annual vacation pay in accordance with the following table:
AMOUNT OF SERVICE DURING PREVIOUS YEAR THROUGH DECEMBER 31 | VACATION |
Less than l full calendar year | .916 days for each full month - 40 hr. equivalency |
After l full calendar year of service | 5 tours of duty - or 2 weeks |
After 7 full calendar years of service | 7 tours of duty - or 3 weeks |
After 14 full calendar years of service | 9 tours of duty - or 4 weeks |
After 21 full calendar years of service | 11 tours of duty - or 5 weeks |
After 24 full calendar years of service | 13 tours of duty - or 6 weeks |
In addition to the above, after one (l) full calendar year of service, the employee shall be entitled to one (1) full additional discretionary vacation day.
In determining eligibility for vacation, only continuous years of service shall be counted. Except where an employee has served nine (9) full calendar years with the City and has terminated and then returns to the City, such employee shall be entitled to count the prior service for determining eligibility for vacation.
An employee should take vacation in the calendar year following the year in which it was earned. In the event an employee is not allowed to schedule their vacation in the calendar year in which it should have been taken, they may request that such unused vacation be carried over to the following year. Such request must be submitted to the Department of Human Resources prior to December 1 of each year. All such carry over vacation must be taken no later than April 30 of the following year. Employees shall be allowed to schedule and take vacations and Kelly Days provided herein in accordance with existing Departmental procedures agreed upon between the City and the Union.
Permanent Kelly Days will be chosen by using departmental seniority, utilizing the following guidelines:
1. Kelly Days will be chosen within each classification (Captains, Lieutenants, Privates, Paramedics, etc.) on each shift.
2. All effort will be made to assure that there will be no more than two (2) persons at each station within each classification with the same Kelly Day.
3. Kelly Days shall remain with the employee unless the employee transfers to a different shift.
4. Any forced doubling up of Kelly Days at the bottom of the seniority list will be corrected by using reverse seniority.
5. Probationary employees are subject to having their days altered as needed due to rotation.
Vacations will be chosen by using departmental seniority, utilizing the following guidelines:
1. Vacation days will be chosen within each classification on each shift.
2. Each member must choose a four (4) tour vacation block following a Kelly Day in order to establish a two (2) week (5 tour) vacation period.
3. The chosen vacation period must fall within the scheduled calendar year. (Example: a member having December 28th as a Kelly Day could not add a 4 tour block to December 28th as there would cause the vacation period to carryover to January 9th of the following year.)
4. If a member fails to submit a Kelly Day and/or vacation request(s) for the current year, that member's request for the previous year will be consulted as to preference.
An employee shall not be allowed to be paid cash in lieu of receiving vacation unless the City for some valid reason has not allowed the employee to take the vacation time to which they are entitled by April 30 of the year following the calendar year in which it should have been taken. In that event, the employee shall be paid for such unused vacation days.
An employee may request the advance of five (5) days pay at the time of their vacation. The request must be made to the payroll clerk for the Department at least fourteen (14) calendar days prior to the payday on which the check is to be received. This may be done once each calendar year and is contingent upon the employee having worked in the period in an amount sufficient to be entitled to the advanced pay requested.
(Ord. 594-06. Passed 8-22-06.)