Skip to code content (skip section selection)
Actual incurred expenses in excess of those specified in Section 472 may be claimed and reimbursed for individual meals and lodging only under the following limited circumstances if satisfactory written justification for the necessity for incurring such expenses is submitted with the claim pursuant to Section 473. Meal reimbursements in excess of the current GSA per diem rate will be subject to federal and state taxes and reported as taxable income on Form W-2 according to IRS guidelines.
(a) Unusual costs may be reimbursed for meals taken at a banquet, breakfast, or luncheon organized by a non-County entity where the established price of the meal usually includes facility, speaker, or other costs.
(b) Unusual costs may be reimbursed for accommodations at or near the location of the meeting or conference site involved to minimize added ground transportation expenses and facilitate the purpose for which County business has been authorized, provided that other reasonable, less expensive accommodations are not readily available. There will be no unusual cost reimbursement for lodging within the County, or for Retreats located in or outside the County organized solely for the benefit of County Employees and Officials.
The Chief Administrative Officer may approve, or may delegate to the Assistant Chief Administrative Officer authority to approve specific exceptions to these restrictions for unique circumstances upon presentation of satisfactory justification.
(Amended by Ord. No. 7716 (N.S.), operative 3-1-90; amended by Ord. No. 7771 (N.S.), operative 8-2-90; amended by Ord. No. 9314 (N.S.), effective 4-12-01, operative 4-30-01; amended by Ord. No. 10315 (N.S.), effective 1-7-14; amended by Ord. No. 10362 (N.S.), effective 1-1-15; amended by Ord. No. 10402 (N.S.), effective 1-14-16; amended by Ord. No. 10635 (N.S.), effective 12-19-19)