(a) DEPOSITS
1. PRE-INTAKE DEPOSITS. An applicant may request review of a project to identify any significant issues or concerns that the applicant may want to consider before filing a formal application. The deposit collected is intended to cover County costs to conduct the initial project analysis and application processing. Application consultation shall be mandatory for all privately initiated projects unless waived by the Department of General Services. The Pre-Intake Deposit shall be the deposit amount set by the Board for the type of application. Upon the filing of an application, the applicant shall deposit the funds necessary to replenish the account to the amount set by the Board for the type of application filed.
2. DEPOSITS DUE WITH APPLICATION. Deposits shall be calculated and paid to the Department of General Services in accordance with the following schedule:
CASE TYPE | AUTHORITY | AMOUNT | F/D |
VACATION REQUEST | 398.5 CAC | $2,085 | D |
MANDATORY DEDICATION | 398.5 CAC | $685/ First Document | D |
BOARD POLICY J-33 PROCESSING | 398.5 CAC | $14,935 | D |
CAC = County Administrative Code D = Deposit F = Fee | |||
3. POST-APPLICATION DEPOSIT ADJUSTMENTS. Upon completion of initial project analysis, the applicant and project manager will discuss the scope of the project and calculate an estimated deposit(s). The estimated deposit(s) shall be calculated based on factors identified during the initial project analysis, established processing time standards, standard hourly rates and key milestones.
Estimated deposits shall be paid in advance of services performed. Estimated deposits are collected to recover actual project processing costs by key milestones and shall be paid prior to the completion of said milestones. The County may discontinue processing the requested project and/or recommend denial of the project based on the applicant's refusal to pay the estimated deposit and all actual processing costs that may not have been included in the estimate.
(b) MISCELLANEOUS PROVISIONS GENERALLY APPLICABLE TO DEPOSITS.
1. STANDARD HOURLY RATES. Any County employee may bill against an account at the hourly rates specified in subsection (c), Schedule of Standard Hourly Rates.
2. SUBSEQUENT DEPOSITS. Unanticipated factors arising during project processing, such as, but not limited to, complexity, controversy or environmental issues which require additional project review will be conveyed to the applicant as soon as they are known. If it is determined that the deposit is insufficient to recover actual costs, the project manager will scope the work remaining on the project and calculate an additional subsequent deposit. The County may discontinue processing the requested project and/or recommend denial of the project based on the applicant's refusal to pay the estimated deposit and all actual processing costs that may not have been included in the estimate. Final documents and approvals shall not be issued until all deposits are paid in full.
3. REFUNDS. At the completion of all tasks associated with an application for which a deposit is required and after all final documents and review are completed, the difference between the deposited amount and the actual cost shall be refunded within 180 days. A refund shall not be authorized if the total refundable amount after deduction of County administrative cost is less than $10. An applicant who has paid the applicable deposit(s) may withdraw the application by submitting a written request to the County. The County shall discontinue work on such application within one working day from the receipt of said request. Any unused deposit(s) remaining upon the withdrawal of the application shall be refunded in accordance with this section.
4. Notwithstanding any other provision of this section, when an applicant is owed a refund but is in deficit on a separate deposit account(s) at any County department, the refund may be applied by the County to the deposit account(s) in deficit as an offset, unless a different disposition of the refund is required by law.
(c) SCHEDULE OF STANDARD HOURLY RATES
Unless otherwise specified, all deposits and time and material charges shall be calculated and will be charged using the following standard hourly billing rates:
POSITION | HOURLY RATE |
POSITION | HOURLY RATE |
Asset Management Land Surveyor/ Senior Land Surveyor | Charged at hourly rate approved by the Board of Supervisors |
Asset Management Associate/Senior Real Property Agent/Project Manager | Charged at hourly rate approved by the Board of Supervisors |
OTHER COUNTY DEPARTMENTS
| |
County Counsel - Attorney | Charged at hourly rate approved by the Board of Supervisors |
County Counsel - Paralegal | Charged at hourly rate approved by the Board of Supervisors |
Department of Planning and Development Services Personnel | Charged at hourly rate approved by the Board of Supervisors |
Department of Public Works Personnel | Charged at hourly rate approved by the Board of Supervisors |
(Added by Ord. No. 10282 (N.S.), effective 11-9-13; amended by Ord. No. 10712 (N.S.), effective 2-11-21)