2.30.400   Informal invitation for bids or requests for proposals.
   (a)   An informal invitation for bids or requests for proposals may be solicited by any reasonable means, including, without limitation, mail, telephone, facsimile transmission, e-mail or posting to the city's web site. Quotations shall be solicited from a minimum of three bidders or proposers; if quotations from three bidders or proposers cannot be obtained by the exercise of due diligence, quotations shall be solicited from less than three bidders or proposers, as practicable. The Procurement Officer shall maintain a record of all informal invitations for bids and informal requests for proposals received by the city for a period of time in compliance with California law and the city's records retention schedule.
   (b)   An informal invitation for bids shall be awarded to the lowest responsive and responsible bidders, as described in Section 2.30.440.
   (c)   An informal request for proposals shall be awarded on the basis of the proposal deemed most advantageous to the city based on the factors set forth in Section 2.30.410(e).
   (d)   If a contract, price quotation, or purchase order is made or awarded to other than the consultant or contractor submitting the lowest price in its quotation, bid or proposal, the Procurement Officer shall prepare the record of the transaction, in writing, containing the reasons or grounds for the decision to award the contract.
(Ord. 5494 § 22, 2020: Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004)