Annual solicitation campaign. "Annual solicitation campaign" shall mean the period of organized solicitation of municipal employees conducted annually by the combined municipal campaign to obtain contributions with respect to the ensuing year of contributions. Charitable non-profit organization. "Charitable non-profit organization" shall mean a private non-profit organization performing charitable services for human health and welfare or recreation, eligible for approval as a coordinating agency, or for membership in the combined municipal campaign in accordance with the provisions of these rules. Combined municipal campaign. "Combined municipal campaign" shall mean the joint campaign of the coordinating agency with one or more other charitable non-profit organizations, based on their written agreement, approved by the director pursuant to 19 RCNY § 18-06, for the joint conduct and sharing in the result of annual solicitation campaign. Coordinating agency. "Coordinating agency" shall mean a federated community campaign, as defined in section 93-b of the General Municipal Law, which is approved by the director pursuant to 19 RCNY § 18-05 to serve as the agent for the combined municipal campaign. Director. "Director" shall mean the City Personnel Director. Year of contributions. "Year of contributions" shall mean the calendar year or other period designated by the Director for collection of the payroll deductions authorized by municipal employees pursuant to § 93-b of the General Municipal Law on behalf of the Combined Municipal Campaign.
The coordinating agency shall consist of the charitable non-profit organizations named as constituent members thereof upon the director's approval of the coordinating agency, subject to changes by discontinuance of such participation or the addition of eligible charitable non-profit organizations. The coordinating agency shall give prompt written notice of any such changes to the director.
To be eligible as a constituent organization of the coordinating agency or as a participating organization in the combined municipal campaign, a charitable non-profit organization must meet and maintain the following requirements:
(a) It shall be
(1) a private, non-profit corporation, association, or organization,
(2) incorporated or authorized to do business in New York, or a member of a federation of charitable organizations which is authorized to do business in New York, and
(3) organized to render voluntary charitable services for human health and welfare or recreation.
(b) It shall be and remain registered with the secretary of state; in compliance with the requirements and provisions of article 7-A of the Executive Law of New York; and a tax exempt organization under the terms of Section 501(c)(3) of the U.S. Internal Revenue Code.
(c) It shall operate without discrimination in regard to all persons served by the campaign and comply with all requirements of law and regulations respecting nondiscrimination and equal employment opportunity with respect to its officers, staff, employees and volunteers.
(d) As its principal purpose, function and activity, it shall carry out a bona fide program of charitable services in support and advancement of the health, welfare or recreation of a substantial number of persons in need of such services.
To be eligible for approval as the coordinating agency, a charitable non-profit organization shall meet all of the conditions specified in 19 RCNY § 18-03, and in addition, shall
(a) constitute a federation of a substantial number of charitable non-profit organizations;
(b) conduct a bona fide program for the provision of services for human health and welfare or recreation services for the aid, support and advancement of a substantial number of residents in the City; and
(c) agree to combine with other eligible charitable non-profit organizations and/or federations of such organizations to form a Combined Municipal Campaign, and serve as agent of the Combined Municipal Campaign as set forth in 19 RCNY § 18-06.
(a) To solicit contributions among municipal employees, a charitable non-profit organization eligible pursuant to the conditions specified in 19 RCNY § 18-04 may make written application to the Director for approval as the coordinating agency for the City.
(b) In December of every year there shall be made available at the offices of the Director a proposed calendar of events for the preceding years' Combined Municipal Campaign, if any. This schedule shall include a timetable for application.
(c) The application shall contain a detailed statement and furnish documentation evidencing the organization's compliance with all conditions of eligibility as a coordinating agency and shall provide the following:
(1) corporate or registered business name and address of the organization; name, titles and addresses of its directors or principals and executive officers; registration number obtained upon registration pursuant to article 7-A of the Executive Law;
(2) concise description of the organization's structure, origin, and history of its activities in the City; financial statements for its two immediately preceding years of operation, showing contributions and other revenues received, administrative and overhead expenses, costs of operations and other significant financial data; a specification of the extent its operations have been carried out by volunteers' services;
(3) statement of its plan and program for performing charitable services within the City over the next three-year period, with particular description of projected benefits to employees' communities of residence;
(4) copies of charter or certificate of incorporation, bylaws, latest external audit by a certified public accountant and letter from the Internal Revenue Service certifying tax exempt status pursuant to Section 501(c)(3) of the Internal Revenue Code;
(5) a listing, by corporate or registered business name, address, and name of the authorized principal representative, of each constituent charitable non-profit organization included in the coordinating agency; the applicant shall certify that it has examined and established compliance by- all of its constituent organizations with the conditions and requirements of eligibility specified in 19 RCNY § 18-03.
(d) The applicant shall furnish additional information and documentation as requested by the Director.
(e) The Director's determination as to the approval or refusal of an application hereunder shall be conclusive and binding, and written notice thereof shall be given to the applicant.
(f) If it should become necessary to change the coordinating agency while the annual solicitation campaign or the year of contributions is in progress, the Director shall substitute another charitable non-profit organization eligible to be coordinating agency pursuant to 19 RCNY § 18-04.
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