A. Permit Application Submittal
1. Permit applications shall be bundled by type of work (e.g. pole replacement, non-pole replacement, festoon circuits, etc.) to help streamline permit review.
2. Streetlight locations that are on the same electrical service should be bundled into one (1) permit application.
3. Application Requirements and Contents
a. The applicant shall submit one (1) paper copy (unless noted otherwise) and one (1) electronic copy of any application, amendments, or supplements to a permit application, or responses to requests for information regarding a permit, in accordance with the provisions of this section. The electronic copy shall be in PDF format unless noted otherwise.
b. At a minimum, the content of the application shall include the following:
i. Application Checklist: With each item attached
ii. Payment of appropriate fees
iii. Minor Linear Encroachment Permit - 1-5 site locations submitted on a single application, Major Linear Encroachment Permit - 6-10 site locations submitted on a single application
iv. Approval letter from pole manufacturer for proposed pole modifications.
v. Three (3) copies of construction drawings (11" x 17")
vi. One (1) copy of the structural analysis report, signed and stamped by a California licensed civil/structural engineer
vii. Supporting documentation used for structural analysis
viii. Voltage drop calculations in Excel format with formula included in the cells
ix. Photo simulation of streetlight pole before and after small cell installation
x. RF-EME Report
xi. Material specifications and manufacturer's information for equipment to be installed
xii. Certificate of insurance documents
xiii. CPCN- Certification that applicant is a telephone corporation or a statement providing the basis for its claimed right to enter the PROW. If the applicant has a certificate of public convenience and necessity (CPCN) issued by the California Public Utilities Commission, it shall provide a copy of its CPCN.
xiv. Additional information may be required per the Director of Public Works.
c. A complete description of the proposed wireless telecommunications facility and any and all work that will be required to install or modify it, including, but not limited to, detail regarding proposed excavations, if any; detailed site plans showing the location of the wireless telecommunications facility, and dimensioned drawings with specifications for each element of the wireless facility, clearly describing the site and all structures and facilities at the site before and after installation or modification; and a dimensioned map identifying and describing the distance to the nearest residential dwelling unit and any historical structure within 500 feet of the facility. "Before" and "After" 360-degree photo simulations must also be provided.
4. Re-Submittals
a. At a minimum, the content of the re-submission of an application shall include the following:
i. Three (3) copies of construction drawings (11" x 17")
ii. One (1) copy of the structural analysis report, signed and stamped by a California licensed civil/structural engineer
iii. Responses to previous round of comments. For utilities and electrical review, the applicant shall provide their response to the comments electronically in Excel format. Otherwise, all responses to comments shall be provided pursuant to this chapter.
5. Submittals for Final Permit Approval
a. Two (2) copies of construction drawings (24" x 36")
b. Responses to previous round of comments (refer to 4.a.iii)
B. Permit Fees Submitted with Application(s). Application fee(s) shall be required for all permit applications and the City shall impose an annual Small Cell Site License fee for each City-owned location, as established by City Council resolution and in accordance with California Government Code Section 50030. Notwithstanding the foregoing, no application fee shall be refundable, in whole or in part, to an applicant for a permit pursuant to this chapter.
C. Review Timeline. The City acknowledges and understands that it must comply with federal and state shot clocks which mandate time periods in which the City must approve or deny a proposed Small Cell Facilities permit application. City As such, the City encourages applicants to provide the City written notice of the expiration of any shot clock no later than twenty (20) days prior to the expiration.
D. Costs. Reasonable costs of City staff, consultant and attorney time (including that of the City attorney) pertaining to the review, and processing directly attributable to a permit pursuant to this chapter shall be reimbursable to the City. To this end, the public works and/or planning director, as applicable, may require applicants to enter a trust/deposit reimbursement agreement, in a form approved by the City attorney, or other established trust/deposit accounting mechanism for purposes of obtaining an applicant deposit from which the direct costs of City processing of an application may be drawn. Permit application costs per current City of Chico Fee Schedule at date of application submittal.
E. Applications Deemed Withdrawn. To promote efficient review and timely decisions, any application governed under this chapter will be automatically deemed withdrawn by the applicant when the applicant fails to tender a substantive response to the City on any application within thirty (30) calendar days after the application is deemed incomplete in a written notice to the applicant. The public works director (as applicable) may, in his/her discretion, grant a written extension for up to an additional thirty (30) calendar days when the applicant submits a written request prior to the ninetieth (90th) day that shows good cause to grant the extension.
F. Waiver of Applications Superseded by Submission of New Project. If an applicant submits a Permit application, but substantially revises the proposed facility during the application process prior to any decision on such application, the substantially revised application shall be deemed a new application for all processing purposes, including federal shot clocks, and the prior submittals deemed waived and superseded by the substantially revised application. For purposes of this subparagraph, "substantially revised" means that the project as initially-proposed has been alternately proposed for a location 300 feet or more from the original proposal or constitutes a substantial change, as determined by the City, in the dimensions or equipment that was proposed in the original Small Cell Facilities application.
G. Rejection for Incompleteness. Each permit application will be processed, and notices of incompleteness provided, in conformity with state, local, and federal law. A notice of incompleteness shall be provided within ten (10) calendar days after the application is submitted. In such event, the shot clock shall reset once the applicant submits the supplemental information requested by the City.
H. Construction Requirements
1. Once the permit is approved, the permittee must provide notice prior to construction:
a. The written notices and a map showing the construction areas and including dates work will be performed shall be submitted to the Public Works Inspector listed on the first page of the permit.
2. Pole Replacement
a. If the Public Works Inspector identifies damage or corrosion of the existing streetlight pole, the City will require revised plans and replacement of the pole and/or foundation.
3. Traffic Control
a. Temporary traffic control plans shall be reviewed and approved by the Public Works Inspector prior to permit issuance and prior to start of construction.
4. The Public Works Inspector and Building Department Inspector shall conduct the following inspections to determine compliance, inspection request shall be submitted to the Public Works Department 48 hours prior to inspection:
a. Electrical inspection
b. Code inspection
c. Traffic control inspection
d. Construction inspection
5. Preferred method of conduit installation shall be behind curb if applicable.
I. Records. At the completion of construction, permittee shall submit the following:
1. As-builts
2. Streetlight Datasheet (will be provided with approved permit package)
3. Photograph of pole with devices installed (digital file identified by pole number)
(Ord. 2531 §2 (part); Ord. 2543 §2 (part))