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(a) Understanding that in the administration of the Department of Public Safety the employer maintains individual personnel files, employees may, and on an annual basis be permitted to, review their personnel files with at least a five-day written request therefor. In addition, a Department member may inspect his or her personnel file in direct response to a pending grievance or official matter.
(b) If an employee, upon review of his or her file, comes across material of a negative or derogatory nature, such employee may provide a written and signed comment in rebuttal, mitigation or explanation of such material, which comment shall remain in the employee's file so long as the negative material remains.
(c) When a Department member is charged with or is under investigation for contended violations of Departmental rules and regulations, reasonable efforts, consistent with applicable law, shall be made to withhold publication of the officer's name and the extent of disciplinary action taken or contemplated until such time as a final interdepartmental ruling has been made and served upon the officer. If any of the aforementioned are leaked to the media, it will not negate the employer's right to proceed with the matter at hand.
(d) The release of photographs or personal information about any officer in relation to Departmental matters shall not be provided to any news or related service without prior consent of the subject officer.
(e) Written reprimands will be removed from the file and destroyed upon the request of the officer two years after such were given if no further disciplinary action has occurred.
(Ord. 27-85. Passed 6-10-85.)
The provisions included in this chapter are meant to conform to and should be interpreted in conformity with applicable Federal and State laws and Civil Service rules and regulations. If any provision of this chapter is found invalid, all other provisions shall remain in force and effect.
(Ord. 31-87. Passed 5-11-87.)
(b) Full-time employees of the Police Division subject to this chapter who are exempt from the collective bargaining agreements shall receive fringe benefits equal to, and as defined in, the current collective bargaining agreement between the City and the Fraternal Order of Police, Ohio Labor Council, Inc.
(c) Any changes in health insurance benefits provided by the passage of this section shall be effective upon the date of the next payroll following passage, and not retroactively.
(Ord. 40-00. Passed 2-28-00)
There is hereby adopted a Personnel Policy Manual, a copy of which is available at City Hall from the Assistant Finance Director. When construing any provision of this Personnel Policy Manual for an employee covered under a collective bargaining agreement to which the City is a party, the collective bargaining agreement shall supersede the provisions of this Personnel Policy Manual.
(Ord. 176-08. Passed 12-22-08; Ord. 93-23. Passed 8-14-23.)