(a) Understanding that in the administration of the Department of Public Safety the employer maintains individual personnel files, employees may, and on an annual basis be permitted to, review their personnel files with at least a five-day written request therefor. In addition, a Department member may inspect his or her personnel file in direct response to a pending grievance or official matter.
(b) If an employee, upon review of his or her file, comes across material of a negative or derogatory nature, such employee may provide a written and signed comment in rebuttal, mitigation or explanation of such material, which comment shall remain in the employee's file so long as the negative material remains.
(c) When a Department member is charged with or is under investigation for contended violations of Departmental rules and regulations, reasonable efforts, consistent with applicable law, shall be made to withhold publication of the officer's name and the extent of disciplinary action taken or contemplated until such time as a final interdepartmental ruling has been made and served upon the officer. If any of the aforementioned are leaked to the media, it will not negate the employer's right to proceed with the matter at hand.
(d) The release of photographs or personal information about any officer in relation to Departmental matters shall not be provided to any news or related service without prior consent of the subject officer.
(e) Written reprimands will be removed from the file and destroyed upon the request of the officer two years after such were given if no further disciplinary action has occurred.
(Ord. 27-85. Passed 6-10-85.)