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Each member has the responsibility to:
(a) Attend all regularly scheduled meetings;
(b) Accurately and timely perform any filing obligations with the Clerk of the Board of Supervisors;
(c) Complete any ethics training required by law in a timely manner;
(d) Know all ordinances, by-laws, and rules governing the Advisory Board that are provided by the Clerk of the Advisory Board;
(e) Understand she/he does not represent the Advisory Board in an individual capacity or in any political activity; and
(f) Expand knowledge of the continuum of behavioral health services and prepare for the meetings in advance by reviewing related materials provided prior to the meetings by the Clerk of the Advisory Board.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15)
(a) Executive Committee. Executive Committee duties are to provide organizational direction on behalf of the Advisory Board and advise the Advisory Board on decisions and business matters. They will consult with the BHS director for agenda setting. At the initial meeting of the Advisory Board, nominations from the floor will be accepted to establish a slate of officers for the Executive Committee. A special meeting will be called in the same month following the initial meeting for the sole purpose of electing officers. For subsequent elections, the Advisory Board bylaws will define the election process.
(b) Sub-Committees. The Advisory Board may appoint subcommittees comprised of Advisory Board members on an as needed basis for the purpose of carrying out the functions and duties of the Advisory Board. Actions and recommendations of subcommittees shall not be deemed actions and recommendations of the Advisory Board and shall not bind the Advisory Board or its members.
(c) Ad Hoc Work Groups. The Advisory Board may form ad hoc work groups on an as needed basis for the purpose of carrying out the functions and duties of the Advisory Board. Any ad hoc work group appointed shall consist of at least one Advisory Board member and may include BHS stakeholders as deemed appropriate and approved by the BHS Director. Actions and recommendations of ad hoc work groups shall not be deemed actions and recommendations of the Advisory Board and shall not bind the Advisory Board or its members.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15)
(a) The Chairperson shall be the principal executive officer and the official spokesperson of the Advisory Board. She/he shall preside over all meetings of the Advisory Board and the Executive Committee and shall carry out the policies of the Advisory Board and the Executive Committee. She/he shall make all committee appointments with the exception of the Nominating Committee; subject to the approval of the Advisory Board, she/he shall be an ex-officio member of all committees (except the Nominating Committee) and shall vote only in the case of a committee tie. She/he shall have the general powers and duties of management usually vested in the office of the Chairperson and the powers and duties as prescribed in the bylaws. The Chairperson of the Advisory Board shall be in consultation with the Behavioral Health Services Director.
(b) The 1st Vice-Chairperson shall do everything necessary to assist the Chairperson in the performance of her/his duties. The 1st Vice-Chairperson shall exercise the powers of the Chairperson when and if the Chairperson is absent. The 1st Vice-Chairperson shall exercise the powers of the Chairperson when and if the Chairperson is absent and be bound by any voting restraints. In the absence of both the Chairperson and 1st Vice-Chairperson, the 2nd Vice-Chairperson shall exercise the powers of the Chairperson and be bound by any voting restraints of the Chairperson.
(c) The Members-at-Large shall do everything necessary to assist the Chairperson in the performance of her/his duties.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15)
The Chairperson shall, subject to approval by the Advisory Board, make the following advocate and representative appointments to represent areas of special Advisory Board interest and to make recommendations to the Advisory Board. The advocates are not members of the Advisory Board and do not vote.
(a) Person in Recovery Advocate
It shall be the duty and responsibility of the Person in Recovery Advocate to make recommendations on behavioral health matters relating to or affecting the recovering population.
(b) Child Advocate
It shall be the duty and responsibility of the Child Advocate to make recommendations on behavioral health matters relating to or affecting children, youth and families.
(c) Advocate for Multi-Ethnic Concerns
It shall be the duty and responsibility of the Advocate for Multi-Ethnic Concerns to make recommendations on behavioral health matters relating to or affecting the multi-ethnic population.
(d) Older Adult Advocate
It shall be the duty and responsibility of the Older Adult Advocate to make recommendations on behavioral health matters relating to or affecting the older adult population.
(e) Representative to the California Association of Local Behavioral Health Boards/Commission (CALBHB/C)
The representative to CALBHB/C shall represent the Advisory Board to the CALBHB/C and required regional and state-wide meetings as appropriate and provide reports to the Advisory Board.
(f) Additional Advocates
Additional advocates shall be selected as determined by the Advisory Board and designated by the Chairperson.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15; amended by Ord. No. 10760 (N.S.), effective 12-16-21)
(a) Officers. At a minimum, the Advisory Board shall elect from its membership a Chairperson, a First Vice-Chairperson and a Second Vice-Chairperson. The duties and responsibilities of each elected position shall be defined in the bylaws. The Advisory Board may elect from its membership other officers as deemed necessary for the conduct of its business as prescribed herein.
(b) The Advisory Board shall prepare and adopt the by-laws and other rules which may be necessary for the conduct of its business. The by-laws and any changes to the by-laws shall be approved by the Board of Supervisors.
(c) A quorum shall be one person more than one-half of the appointed members.
(d) An affirmative vote of a majority of members in attendance shall be required for the passage of any business or matter before the Advisory Board.
(e) Voting shall be on the basis of one vote per person and no proxy, telephone or absentee voting shall be permitted.
(f) No Advisory Board member shall abstain unless a member states that she/he has a conflict of interest with or is uninformed about the subject matter to be voted upon.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15; amended by Ord. No. 10760 (N.S.), effective 12-16-21)
(a) All meetings of the Advisory Board and its subcommittees shall be open to the public and shall be held in accessible, public places in compliance with the requirements of the Brown Act. Notices and agendas of all regular meetings shall be mailed electronically to Advisory Board members and posted in a publicly accessible place for a period of 72 hours prior to the meeting.
(b) A minimum of 10 regular meetings per year shall be held.
(c) Minutes of meetings shall be prepared by the Clerk of the Advisory board or a delegate of the Clerk. Approved Minutes shall be posted publicly.
(d) The bylaws may be amended at any regular meeting of the Advisory Board by a vote of the majority of the existing membership, subject to the approval of the Board of Supervisors. The amendment shall be submitted in writing to the Clerk of the Advisory Board at the previous regular meeting.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15)
Members of the Advisory Board shall serve without compensation. Advisory Board members shall be reimbursed for expenses incurred in performing their duties under this article, including mileage reimbursement in accordance with Administrative Code Section 471.
(Added by Ord. No. 10361 (N.S.), effective 1-1-15)