ARTICLE A. PROCUREMENT
SECTION:
53-1A-1: Definitions
53-1A-2: Effect Of Rules
53-1A-3: Procurement Authority
53-1A-4: General Powers
53-1A-5: Specifications
53-1A-6: Solicitation Process
53-1A-7: Competitive Sealed Bids
53-1A-8: Competitive Sealed Proposals
53-1A-9: Evaluation
53-1A-10: Contracts
53-1A-11: Ethics
53-1A-12: Small Purchases
53-1A-13: Contracts With Government
53-1A-14: Waivers
53-1A-15: Exemptions
53-1A-16: Compliance With Other Laws
53-1A-17: Construction Contracting And Management
53-1A-18: Protests And Protestor's Remedies
53-1A-19: City Remedies
53-1A-20: Value Based Procurement Program
The following definitions apply to all Procurement Rules:
BID PACKAGE: All documents, whether attached or incorporated by reference, used for soliciting sealed bids, such as a notice, bid form, form contract, specifications and similar documents.
BID, PROPOSAL OR OFFER: An offer to perform.
BIDDER: A person who submits a bid.
CHIEF PROCUREMENT OFFICER: The City employee designated pursuant to subsection 3.24.040A of the City Code, or any successor to that section.
CITY ENGINEER: The City employee designated pursuant to subsection 2.08.050B of the City Code, or any successor to that section.
CONSTRUCTION: The process of building, renovating, altering, improving or repairing any City building or public work, but does not include the routine operation or maintenance, or minor repair of, existing City property.
CONSTRUCTION RELATED SUPPLIES AND SERVICES: All supplies and services put to use in the process of construction, including professional services related to construction.
DIVISION: Any division of a City department or any other agency or subdivision of the City.
GOVERNMENT RECORDS ACT: The Government Records Access and Management Act, Utah Code Annotated title 63G, chapter 2, and the City Records Act, title 2, chapter 2.64 of the City Code, or any successors to those sections.
OFFER, BID OR PROPOSAL: An offer to perform.
OFFEROR: A person who submits a proposal, a response to a request for qualifications, a quote, a bid, or any other offer or submission.
OPERATIONAL SUPPLIES AND SERVICES: All supplies and services put to use in connection with managing and operating the City, including professional services. Operational supplies and services does not include construction related supplies and services.
PERSON: Any individual, group of individuals, entity, group of entities, business, agency, club, committee, union or other organization or organizations, not including the City or any of its employees, officers, departments or divisions.
PROCUREMENT: Buying, purchasing, renting, leasing, leasing with an option to purchase, or otherwise acquiring any supplies or services, and all related acquisition processes.
PROCUREMENT CODE: Title 3, chapter 3.24 of the City Code, or any successor to that chapter.
PROCUREMENT FILE: The file maintained by a procurement unit in connection with a procurement.
PROCUREMENT OFFICIAL: The Chief Procurement Officer or City Engineer, or a City employee who is authorized to act in the capacity of a procurement official as specifically delegated in the Procurement Rules.
PROCUREMENT RULES: The administrative rules, policies, executive orders or other rules adopted by the Mayor in accordance with subsection 3.24.040A2 of the City Code, or any successor to that section.
PROCUREMENT UNIT: A City department or division that has procurement responsibilities as authorized by City Code, or through an authorized delegation of authority.
PROFESSIONAL SERVICES: Those services that are provided by a person skilled in the practice of a learned or technical discipline. Providers of professional services often require prolonged and specialized intellectual training, and profess attainments in special knowledge as distinguished from mere skills. Disciplines may include, without limitation, accounting, auditing, architecture, court reporting, engineering, experts in a specialized field, finance, law, materials testing, medicine, planning, surveying and others.
PROPOSAL, BID OR OFFER: An offer to perform.
PROPOSAL PACKAGE: All documents, whether attached or incorporated by reference, used for soliciting a proposal, response to a request for qualifications, or other proposal or offer to perform City work, and may include such documents as a notice, scope of work, form contract or other documents.
REQUEST FOR PROPOSAL (RFP): Soliciting to receive sealed proposals.
REQUEST FOR QUALIFICATIONS (RFQ): Soliciting to receive statements describing the qualifications of potential bidders or offerors.
RESPONSIBLE BIDDER OR RESPONSIBLE OFFEROR: A person who has the capability in all respects to fully perform the contract requirements, and who has the integrity, capacity and reliability which will assure good faith performance.
RESPONSIVE BIDDER OR RESPONSIVE OFFEROR: A person who has submitted a bid or offer that conforms in all material respects to the bid package, proposal package or other request.
SERVICES: The furnishing of labor, time or effort by any person, and includes professional services.
SUPPLIES: All property, including equipment, materials and printing, but excludes land or a permanent interest in land. (2019 Compilation)
The City and any of its departments or divisions may develop supplemental procurement policies, procedures and practices to assist with operational matters. Such policies, procedures and practices are subordinate to and shall not conflict with these Procurement Rules. No action or failure to act by the City in the manner set forth in these Procurement Rules shall by itself operate to create a claim or cause of action against the City. (2019 Compilation)
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