ARTICLE A. CASH OPERATIONS
SECTION:
53-2A-1: Purpose And Scope
53-2A-2: Audience
53-2A-3: Security And Safety Measures
53-2A-4: Fraud Detection And Prevention
53-2A-5: Cash Handling
53-2A-6: Acceptance Of Loose Coin
53-2A-7: Accepting Checks
53-2A-8: Payments With Debit Or Credit Cards
53-2A-9: Payment Card Industry (PCI) Compliance
53-2A-10: Cash Register Balancing
53-2A-11: Preparing Deposit Slips (For Deposits Going Directly To Bank) For Cash And Checks
53-2A-12: Audit
53-2A-13: Separation Of Financial Duties
53-2A-14: Cash Receipts
53-2A-14-1:Policy
53-2A-14-2:Procedure
A. These procedures govern the handling, receipting, depositing and reporting of all City cash operations, as directed by section 10-6-141 of Utah Code Annotated. The term "City cash" applies to currency, coin, checks, credit and debit card payments, electronic payment media and other negotiable instruments payable in money to the City.
B. The scope of these procedures includes, but is not limited to responsibilities of departments and cash handlers Citywide. The procedures provide guidelines for training, cash receipt handling, receipting, depositing, reporting and hiring practices. (2019 Compilation)
A. Access Restricted: Access to cash handling and storage areas should be physically restricted to authorized personnel. Where possible, cash deposit preparation areas should be both physically and visually restricted to authorized personnel.
B. Safes: When not in use, all cash and related items must be stored in a fireproof safe that is located in a secure area. Safes must be kept locked at all times except when access by authorized personnel is needed. Never leave an unlocked safe unattended, even during business hours.
C. Minimum Funds: The amount of funds secured in a safe or vault overnight, over a weekend, or over a long holiday, must be kept to a reasonable minimum. Excess funds must be deposited in the City's designated depository bank. The City uses a designated armored car service to deposit funds. (2019 Compilation)
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