Loading...
The City recognizes that employees leaving the City (hereafter "separated employees") may want to keep noninventoried personal computing devices assigned to them after they leave City employment. These are typically configured specifically for the separated employee and the devices typically require additional steps to ready the device for redeployment. This may require only a few seconds' work or may require a greater effort. Additionally, in those cases where another person may be hired to fill the vacated position, the device assigned to the new employee may not meet the needs of the new employee. This article details the specifics required to allow employees separating from City employment to purchase noninventoried personal computing devices assigned to them. (2019 Compilation)
A. Specified: Noninventoried personal computing devices are personal computing equipment assigned to an employee and not shared with any other employee. These devices have an original cost that is below the threshold to be inventoried and tracked on the City's fixed assets system. These devices include, and are expressly limited to, phones, smart phones, personal digital assistants, tablet computers and qualifying notebook computers.
B. Cellular Phones, Smart Phones Or Personal Digital Assistants (PDA): With Department Director approval, separated employees may purchase City owned cell phones, smart phones or personal digital assistants assigned to them. Proof of transfer of responsibility for any cellular charges associated with the phone must be provided prior to release of the device.
C. Tablet Computers: With Department Director approval, separated employees may purchase City owned tablet computers assigned to them. These include, but are not limited to, iPads, Android based and Windows based tablet computers. When applicable, proof of transfer of responsibility for cellular charges associated with the phone must be provided prior to release of the device.
D. Notebook Computers: With the Department Director approval, separated employees may purchase City owned notebook computers assigned to them as long as the device meets the criteria for a noninventoried personal computing device.
E. Ineligible Devices: Desktop computers or workstations, printers and scanners are not generally customized for specific user requirements and are easily redeployed. These devices are not eligible for sale under this article. (2019 Compilation)
A. Scope: The useful life of noninventoried, personal computing devices shall be not less than the useful life determined by City policy and procedure.
B. Cellular Phones: For the purposes of this article, the useful life of a cell phone, smart phone or personal digital assistant shall be twelve (12) months.
C. Tablet Computers: For the purposes of this article, the useful life of a tablet computer, as defined, shall be twenty four (24) months.
D. Notebook Computers: For the purposes of this article, the useful life of a notebook computer shall be thirty six (36) months. (2019 Compilation)
A. Straight Line Depreciation: The department shall determine the fair market value of the device using a straight line depreciation methodology.
B. Depreciation Amount: The calculation of the sale price shall be based on the purchase price of the computer, divided by the number of months of useful life of the device, as defined in section 52-14B-4 of this article, to determine a monthly depreciation amount.
C. Sale Price Calculated: The monthly depreciation amount shall be subtracted from the original purchase price of the device for each month or portion thereof the device has been in service.
D. Minimum Price: A minimum price for the device shall be established at ten percent (10%) of the original purchase price.
Example: A cell phone may have an original purchase price of two hundred forty dollars ($240.00). It has a useful life of twelve (12) months. The monthly depreciation amount is the original cost divided by the number of months of useful life. The result of two hundred forty dollars ($240.00) divided by twelve (12) months is twenty dollars ($20.00). The device has been in service for ten (10) months. The depreciation amount is then ten (10) months at twenty dollars ($20.00) per month or two hundred dollars ($200.00). The sale price of the phone would be set at forty dollars ($40.00). ($240.00 original cost minus the depreciation of $200.00). (2019 Compilation)
A. Required: Cell phones, smart phones, personal digital assistants and certain tablet devices such as iPads and Android tablets have a monthly cellular network charge associated with the device. Financial responsibility for these charges must be transferred from the City to an account owned by the separated employee.
B. Employee Responsibility: Working with the person assigned to manage cell phone charges in the separated employee's department, the separated employee shall transfer responsibility for the device to their personal account with the specific cellular carrier required by the device. (2019 Compilation)
A. Removal Required: All software purchased or licensed by the City shall be removed from the device prior to the release of the device. In the event the sale is being handled by the pertinent City department, Information Management Services shall provide the necessary technical support to remove the applications as needed.
B. Transfer Of Licenses; Exceptions: Licenses for City owned software may not be transferred to the separated employee with the exception of the following:
1. Operating System, such as Windows, MacOS, IOS or Android;
2. Software provided by the manufacturer and installed at the time of sale of the device;
3. Freeware and Shareware;
4. Other software installed at the separated employee's expense. (2019 Compilation)
Loading...