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(a) All appointed or hired employees who incur reimbursable expenses on City business or who are required to attend business outside of the City shall first obtain approval from their department heads, or if such employee is a department head, then from the Administrative Officer or Mayor. Council members shall first obtain approval therefor from the President of Council.
(b) All appointed or hired employees and elected officials who are required to drive their vehicles on business for the City shall be reimbursed for mileage at the standard business mileage rate recognized by the Internal Revenue Service, and as the same may be amended from time to time.
(c) All appointed or hired employees and elected officials who are required to drive their vehicles on business for the City and seek reimbursement herein shall be insured on their own under a policy for liability insurance meeting the requirements of the Ohio Revised Code.
(d) All City appointed or hired employees and elected officials who are required to conduct business on behalf of the City shall be paid or reimbursed for:
(1) Up to a maximum of the GSA per diem rate for the location of travel for documented food expenses not included as part of the meeting attended. Gratuities in excess of fifteen percent and alcohol purchases are non-reimbursable.
(2) Lodging, when approved as necessary, shall be paid or reimbursed for an economy single-room rate.
(e) Where meals and lodging are provided as part of the training or travel, separate hotel and meal expenses shall not be approved for City reimbursement.
(Ord. 29-1999. Passed 6-14-99; Ord. 98-2005. Passed 1-23-06; Ord. 10-2018. Passed 3-12-18.)