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In lieu of the payment of overtime, non-exempt employees may be provided compensatory time in the amount of time and one half for all hours worked over 40 in a workweek. The employee may utilize their compensatory time when approved by a department head. Compensatory time is capped at 80 hours per calendar year. The town will pay out all unused compensatory time at the end of each calendar year. Employees with more than 40 hours of compensatory time off may make a request from the Clerk-Treasurer to receive payment on two separate paychecks at the end of the calendar year.
(Ord. 2022-13, passed 12-21-2022)
Flex time is time used for time in the same workweek. When a department head has approved an employee to work in excess of their regular daily work schedule, the department head may grant time off to the employee for the excess time worked in the same workweek.
(Ord. 2022-13, passed 12-21-2022)
EMPLOYEE BENEFITS
(A) Employee benefits. The policies contained in this chapter and throughout the Town of Monon Personnel Policies Handbook apply to all Town of Monon employees, except when in direct conflict with special employment conditions set forth by various statutes governing employment relationships.
(B) The Town of Monon recognizes the need to provide paid vacation leave for its employees. All full-time employees shall receive one day of vacation pay (straight time base rate) each year for the employee's birthday in addition to the following schedule:
(1) One-year continuous service: five days.
(2) Two to five years of continuous service: ten days.
(3) Six or more years of continuous service: 15 days.
(C) Vacation days will be earned on a calendar year basis. Vacation time will not be included in overtime calculations.
(D) Regarding the vacation days referenced above, one day shall equal eight hours. An employee must give the department head 48 hours written notice of intention to take a vacation day, unless an emergency arises, and then the employee shall notify the office or the Clerk-Treasurer as soon as possible. Vacation days may be taken in full week increments or a single day at a time. Only regular scheduled workdays may be counted as vacation days. Vacation time will not accrue from year to year. If the employee does not use his or her vacation time by the end of the calendar year, the vacation time will be forfeited.
(E) If an employee is involuntarily terminated by the Town of Monon, the Town of Monon will pay any unused vacation leave.
(F) If an employee voluntarily resigns their position, the Town of Monon will pay any unused vacation leave due to the employee in the year of resignation provided that the employee gives appropriate notice. Non-exempt employees must give two weeks' notice and exempt employees must give four weeks' notice. In the event of an employee's death, payment for any unused vacation leave will be made to the employee's estate.
(G) Vacation time shall not be used to extend an employee's termination date.
(Ord. 2022-13, passed 12-21-2022)
(A) It shall be the policy of the Town of Monon to ensure that all full-time employees receive the same number of holidays each year. Employees must complete their probationary status period before they are eligible for paid holidays. Paid holidays include:
(1) New Year's Day;
(2) Martin Luther King Day;
(3) President's Day;
(4) Good Friday;
(5) Memorial Day;
(6) Independence Day;
(7) Labor Day;
(8) Columbus Day;
(9) Veterans Day;
(10) Thanksgiving Day; and
(11) Christmas.
(12) If a recognized holiday falls on a Saturday, the previous Friday will be observed as the holiday. If the holiday falls on a Sunday, the following Monday will be observed.
(B) Employees will be paid for eight hours for the holidays listed above. To be eligible for holiday pay, you must have worked on your regularly scheduled shift the day before the holiday and the day after the holiday, the exception is when an employee is on vacation. If an employee is required to work a paid holiday, he/she will receive eight hours for the paid holiday, plus time and one-half for the hours worked.
(C) Holiday hours will be included in the calculations of overtime.
(Ord. 2022-13, passed 12-21-2022)
(A) All full-time employees shall be eligible for sick leave after completion of the 90-day probationary period. Days are awarded on a calendar year basis at the rate of nine days per year. An employee shall be allowed to accumulate a maximum of 90 sick days. No time will accrue after the available balance reaches 90 days.
(B) If an employee is involuntarily terminated by the Town of Monon, the Town of Monon will pay any unused sick leave.
(C) If an employee voluntarily resigns their position, the Town of Monon will pay any unused sick leave due to the employee in the year of resignation provided that the employee gives appropriate notice. Non-exempt employees must give two weeks' notice and exempt employees must give four weeks' notice. In the event of an employee's death, payment for any unused sick leave will be made to the employee's estate.
(D) Sick days may not be used in advance of earning the time. Sick days may be used for such circumstances as an employee's or a family member's illness, for an employee's or family member's doctor's appointment, or when an employee is responsible for the care/treatment of his/her sick child. These days must be used in full (eight hour), half day (four hour), or 15-minute increments.
(E) Abuse of sick leave privilege can be used as consideration in disciplinary actions. The Clerk-Treasurer will keep an individual up-to-date record on all employees. Employees must have 48 hours prior approval from their department head for more than three continuous days.
(Ord. 2022-13, passed 12-21-2022)
(A) If a death should occur in your immediate family, you may be given personal time off with pay to attend the funeral if you are a full-time employee who has completed the 90-day probationary period with the town. The pay will be for the time lost from work because of the death, but not to exceed eight hours per day at your straight time rate, up to a maximum of five days.
(B) Bereavement leave will not be included in the calculation of overtime.
(C) You will not be paid for funeral leave on days for which you are otherwise compensated (holidays, vacation, etc.) and the five days must fall within consecutive workdays or be approved by the department head. One of the five days must either be the date of death or the date of funeral. Immediate family is defined as current spouse, child, stepchild, parent or stepparent, current mother-in-law, current father-in-law, brother, sister, grandparents, brother-in-law, sister-in-law, grandparent-in-laws or grandchildren or any family member residing in the employee's household.
(D) Employees shall receive two days of leave upon the death of an aunt, uncle, niece, nephew, or cousin. If the employee feels that he/she needs more than one day, vacation time can be used with the permission of the department head.
(Ord. 2022-13, passed 12-21-2022)
Employees who may be required to work on an Election Day should find time to vote either before or after their working hours. If nonexempt employees are unable to vote in an election during their nonworking hours, the Town of Monon may grant a maximum of one hour of unpaid time off to vote.
(Ord. 2022-13, passed 12-21-2022)
(A) The Town of Monon encourages employees to fulfill their civic responsibilities by serving jury duty when required. Non-exempt employees are required to return to his/her scheduled shift once released from jury duty.
(B) Employees must show the jury duty summons to their department head as soon as possible so that the supervisor may arrange to accommodate their absence.
(C) The per diem amount paid to an employee for jury duty shall be turned over to the Town of Monon Clerk-Treasurer. The employee shall keep mileage compensation.
(D) Either the Town of Monon or the employee may request an excuse from jury duty, if in the town's judgment, the employee's absence would create serious operational difficulties.
(E) Jury duty pay will be calculated on the employee's rate of pay times the number of hours the employee would otherwise have worked on the day of absence.
(F) The Town of Monon encourages employees to appear in court for witness duty when subpoenaed to do so. If employees have been subpoenaed or otherwise requested to testify as witnesses by the town, they will receive full pay for the entire period of witness duty. Other court appearances will require use of vacation days or compensatory time. Employees are expected to report for work whenever the court schedule permits.
(Ord. 2022-13, passed 12-21-2022)
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