(A) I.C. 5-11-9-4 requires that all public sector employees (except elected officials) maintain records showing which hours were worked each day by officers and employees. These employee service records are subject to audit as prescribed by the State Board of Accounts.
(B) All employees must accurately record the time they begin, and end work each day. They also must record the hours of any departure or absence from work for personal reasons. Overtime work must always be approved before it is performed, and an unencumbered balance must exist in the budget for that department for overtime purposes. Working any unauthorized overtime hours may result in disciplinary action, up to and including termination of employment.
(C) Altering, falsifying, tampering with employee service records/timesheets, or recording time for another employee's time record may result in disciplinary action, up to and including termination of employment.
(D) It is the employee's responsibility to complete and sign his or her employee service record/timesheet to certify the accuracy of all time recorded. The Clerk-Treasurer or department head will review and then sign the record. The employee service record shall be submitted to the Clerk-Treasurer.
(E) In addition, if corrections or modifications are made to the employee service record/timesheet, both the employee and the Clerk-Treasurer or department head must verify the accuracy of the changes by signing off on the employee service record/timesheet.
(Ord. 2022-13, passed 12-21-2022)