(A) Accurately recording time worked is the responsibility of every employee. Federal and state laws require the Town of Monon to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties.
(B) The Fair Labor Standards Act (FLSA) requires that certain records be kept on each covered non-exempt worker. The Family and Medical Leave Act (FMLA) requires that certain records be kept on each covered worker. The record must include accurate information about the employee and data about hours worked and wages earned. Employers are required to maintain the following records:
(1) Employee's full name, as used for Social Security purposes, and on the same record, the employee's identifying symbol or number if such is used in place of name on any time, work, or payroll records;
(2) Address, including zip code;
(3) Birth date if younger than 19;
(4) Sex and occupation;
(5) Time of day of the week when employee's workweek begins, hours worked each day, and total hours worked each workweek and work period;
(6) Basis on which the employee's wages are paid;
(7) Regular hourly rate;
(8) Total daily or weekly straight-time earnings;
(9) Total overtime earnings for the workweek or work period;
(10) All additions to or deductions from the employee's wages;
(11) Total wages paid each pay period; and
(12) Date of payment and the pay period covered by the payment.
(Ord. 2022-13, passed 12-21-2022)