CITY OFFICIALS
(A) Mayor; qualifications; election; residence; term.
(l) The Mayor shall be elected by the voters of the city.
(2) A person is eligible to be Mayor only if the person meets the qualifications prescribed by IC 3-8-1-26.
(3) Residency in territory that is annexed by the city before the election is considered residency for the purposes of division (2) above, even if the annexation takes effect less than one year before the election.
(4) The Mayor must reside within the city as provided in Article 6, Section 6 of the Constitution of the State of Indiana. The Mayor forfeits office if he ceases to be a resident of the city.
(5) The term of office of the Mayor is four years, beginning at noon on January l after the election and continuing until a successor is elected and qualified.
(IC 36-4-5-2)
(B) Powers and duties. The Mayor shall:
(l) Enforce the ordinances of the city and the statutes of the state;
(2) Provide a statement of the finances and general condition of the city to the Common Council at least once a year;
(3) Provide any information regarding city affairs that the Common Council requests;
(4) Recommend, in writing, to the Common Council actions that he considers proper;
(5) Call special meetings of the Common Council when necessary;
(6) Supervise subordinate officers;
(7) Insure efficient government of the city;
(8) Fill vacancies in city offices when required by IC 3-13-8;
(9) Sign all bonds, deeds, and contracts of the city and all licenses issued by the city; and
(10) Approve or veto ordinances, orders, and resolutions of the Common Council under § 30.03.
(IC 36-4-5-3)
(C) Appointments. The Mayor shall make the appointments prescribed by IC 36-4-9-1 through 36-4-9-12 and IC 36-4-11-2.
(IC 36-4-5-4)
(A) Consolidation of offices. The office of City Clerk and the office of City Treasurer shall be consolidated and known as the office of the Clerk-Treasurer. The Clerk-Treasurer shall perform the duties performed by the City Clerk and the City Treasurer. The Clerk-Treasurer is authorized to employ a deputy or assistant if one is considered necessary for the proper conduct of the consolidated office. ('66 Code, § 31.01) (Ord. passed 11-10-20)
(B) Election; fiscal officer.
(1) The City Clerk-Treasurer shall be elected by the voters of the city.
(2) The Clerk-Treasurer is the Clerk of the city.
(3) The City Clerk-Treasurer is the fiscal officer of the city.
(4) The term of office of the Clerk-Treasurer is four years, beginning at noon on January l after election and continuing until a successor is elected and qualified.
(IC 36-4-10-2)
(C) Qualifications; residence.
(1) A person is eligible to be the Clerk-Treasurer only if the person meets the qualifications prescribed by IC 3-8-1-28.
(2) Residency in territory that is annexed by the city before the election is considered residency for the purposes of division (l) above, even if the annexation takes effect less than one year before the election.
(3) The Clerk-Treasurer must reside within the city as provided in Article 6, Section 6 of the Constitution of the State of Indiana. The Clerk-Treasurer forfeits office if he ceases to be a resident of the city.
(IC 36-4-10-3)
(D) Powers and duties as Clerk. The Clerk-Treasurer shall:
(1) Serve as Clerk of the Common Council under IC 36-4-6-9 and maintain custody of its records;
(2) Maintain all records required by law;
(3) Keep the city seal;
(4) As soon as a successor is elected and qualified, deliver to the successor all the records and property of the Clerk-Treasurer's office;
(5) Perform other duties prescribed by law;
(6) Administer oaths when necessary in the discharge of the Clerk-Treasurer's duties, without charging a fee;
(7) Take depositions, without charging a fee; and
(8) Take acknowledgment of instruments that are required by statute to be acknowledged, without charging a fee.
(IC 36-4-10-4)
(E) Powers and duties as fiscal officer. The City Clerk-Treasurer as fiscal officer shall:
(1) Receive and care for all city money and pay the money out only on order of the approving body.
(2) Keep accounts showing when and from what sources the Clerk-Treasurer has received city money and when and to whom the Clerk-Treasurer has paid out city money.
(3) Prescribe payroll and account forms for all city offices.
(4) Prescribe the manner in which creditors, officers, and employees shall be paid.
(5) Manage the finances and accounts of the city and make investments of city money.
(6) Prepare for the Common Council the budget estimates of miscellaneous revenue, financial statements, and the proposed tax rate.
(7) Issue all licenses authorized by statute and collect the fees fixed by ordinance.
(8) Serve as clerk of the Board of Public Works and Safety by attending meetings, preparing agendas, and recording proceedings.
(9) Perform all other duties prescribed by statute.
(IC 36-4-10-4.5)
(A) The Mayor shall appoint the City Attorney.
(IC 36-4-9-8)
(B) The City Attorney is the head of the Department of Law, if the city has such a Department. To be eligible to be appointed as City Attorney, a person must be admitted to the practice of law in Indiana and a resident of Jefferson County.
(IC 36-4-9-11)
(C) The City Attorney shall:
(1) Manage the legal affairs of the city;
(2) Prosecute violators of city ordinances;
(3) Give legal advice to the officers, departments, boards, commissions, and other agencies of the city;
(4) Draft ordinances or other legal papers for the city and its departments, boards, commissions, and other agencies when requested by the proper officer;
(5) Maintain custody of the records of his office and turn them over to his successor in office;
(6) Make all title searches and examine all abstracts required in public work of any kind, including opening, widening, or changing a street, alley, or public place;
(7) Promptly commence all proceedings necessary or advisable for the protection or enforcement of the rights of the city or the public;
(8) Use all diligence to collect costs, fees, and recoveries within the scope of his duties;
(9) Report, in writing, to the Mayor all matters that he considers important; and
(10) Report, in writing, to the City Clerk-Treasurer all judgments for which the city is liable.
(D) Officers, departments, boards, commissions, and other agencies of the city may not employ attorneys without the authorization of the City Attorney.
(IC 36-4-9-12)
(A) The office of Street Commissioner is created. (Ord. passed 1-2-22)
(B) It is the duty of the Street Commissioner to have charge of, and supervise under the direction of the Committee on Public Works of the Common Council, all work upon the streets, alleys, sewers, levees, and other public places of the city; to supervise under the direction of such committee the cleaning, repairing, and improvement of the streets, alleys, levees, and other public places of the city; to supervise, under the direction of the Committee on Public Works, excavations required for the laying of water mains, gas mains, or any other kind of excavation in the streets, alleys, levees, or any other public places of the city and refilling such trenches; to make out a concise, definite payroll of all laborers employed, under his supervision, setting forth the number and name of such laborers employed, the time made by each and the amount due to each laborer; the payroll to be termed Street Commissioner's payroll. (Ord. passed
5-11-05; Am. Ord. passed 1-4-29)
('66 Code, § 33.05 (A), (B))
(A) The office of Superintendent of Utilities for the public utilities is created.
(B) The Superintendent of Utilities shall perform any duties as required by the Common Council, and shall work under the direction of the Committee on Public Utilities.
('66 Code, § 33.05 (D))
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