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The Department is established to provide for proper planning, coordination, direction and management of various activities and services provided by the City for senior citizens in accordance with Federal, State, and local laws, and rules, regulations, guidelines, agreements and policies established thereunder.
The Department shall, on behalf of the City:
(a) Propose, develop and implement senior citizen programs established by the Mayor and City Council for the purpose of alleviating problems and improving the quality of life of senior citizens;
(b) Establishing comprehensive, coordinated services and opportunities for senior citizens;
(c) Provide assistance to individuals and organizations desiring to initiate or develop services for senior citizens;
(d) Administer and oversee senior citizen programs, services and activities funded by Federal and State grants, including Older Americans Act funds, City appropriations and other sources of funds, whether private or governmental. The Mayor and the City Council intend that the Department shall cause to be carried out programs, services and activities developed by the City to benefit senior citizens; and
(e) Plan and coordinate senior citizen programs and activities which may be implemented by or through the cooperation of other City departments.
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
(a) The City Council shall establish those policies which govern the activities of the Department.
(b) The Department shall be under the control and management of a general manager who shall administer its affairs as its Chief Administrative Officer.
(c) The General Manager shall be appointed and may be removed in accordance with Charter Section 508(b) and (e).
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
Amended by: Ord. No. 173,290, Eff. 6-30-00, Oper. 7-1-00.
The General Manager shall exercise the powers and duties of General Manager as described in Section 21.1 of this Code, and be responsible for the proper administration of departmental activities, including:
(a) Preparation of area plans which describe the distribution and utilization of funds, such as Older Americans Act funds, available for senior citizen programs, for consideration of the City Council and the Mayor;
(b) Certification of all expenditures to the Chief Accounting Employee of the Department;
(c) Recommending to the Mayor and City Council organizational changes in the structure of the Department where desirable or necessary to eliminate duplication of functions and services relating to senior citizens;
(d) Execution of amendments to contracts with parties other than grantors to the City, subject to City Charter limitations, other applicable law and approval as to form and legality by the City Attorney. Provided further that no such amendment shall be executed which substantially changes or alters the scope or level of service to be provided or the area or segment of population to be served as specified in the contract, or is inconsistent with express written determinations of the Mayor and the City Council. Such amendments may correct administrative errors or oversights, modify the time of performance, modify contract conditions or make similar changes in the contract. Contract amendments shall also be limited as follows:
(1) Any funds reallocated thereby between cost categories, shall not increase or decrease any cost category in excess of $25,000 for each adjustment, up to a maximum of $25,000 for each contract period approved by City Council;
(2) Amendments which change salaries or fringe benefits, in any amount, shall require the prior approval of the Director of the Office of Administrative and Research Services;
(3) The total amount of the contract may be increased or decreased by a sum not in excess of $1,000 for each contract period approved by the City Council, for the purpose of correcting administrative errors or oversights, or to provide for unanticipated cost increases on items already on the budget of the contract or to provide for additional costs approved by the General Manager, subject to the prior approval of the Director of the Office of Administrative and Research Services; and
(4) The General Manager, with the prior approval of the Director of the Office of Administrative and Research Services, may authorize contract amendments to transfer from one contractor(s) to another contractor(s) within the same grant fund administered by the Department, an amount not in excess of $1,000 for each contract period approved by City Council.
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
Amended by: Subsec. (e) added, Ord. No. 170,388, Eff. 3-18-95; Subsec. (d), Ord. No. 173,363, Eff. 7-29-00, Oper. 7-1-00.
All departments, employees, and officers of the City of Los Angeles shall cooperate to the fullest extent with the Department, provided, however, that no department or officer shall be required to do anything in this connection which would conflict with the duties of that department or person as established by the Charter or other applicable law.
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
(a) Volunteer members of the Council on Aging who provide information and advice to the Department pursuant to regulations under the Older Americans Act may be reimbursed for mileage costs, subject to the following:
(1) Mileage reimbursement shall be available only to duly appointed volunteer members of the Council on Aging.
(2) Reimbursement shall only be available for mileage incurred in attending regular meetings, board meetings and committee meetings of the Council on Aging, and for making site visits within the City of Los Angeles as specified in the “Bylaws of the City of Los Angeles Council on Aging”;
(3) Reimbursement shall be limited to the availability of Federal and State grant funds within the Department budget account designated as “travel”, and approved by the grantor that the reimbursement is an eligible cost;
(4) Reimbursement shall be available for mileage incurred while driving privately owned and operated motor vehicles to and from meetings and activities as specified in Subdivision (2) of this Subsection (a). The actual mileage subject to reimbursement shall not exceed the equivalent of a round trip between the member’s principal place of residence and the location of the Council on Aging meeting or activity attended. The cents-per-mile reimbursement rate shall be in accordance to an amount equal to the annual standard car mileage allowance as determined by the Internal Revenue Service. The Director of the Office of Administrative and Research Services shall certify to the Controller appropriate changes, if required, to become effective the beginning of the pay period in which January 1 falls.
(5) No claim for mileage reimbursement shall be honored unless the Council on Aging member, before incurring mileage costs, shall have first filed proof with the Department that a satisfactory policy of public liability insurance covering the use and operation of that member’s privately owned vehicle has been obtained and proof that said insurance policy was in full force and effect throughout the period for which reimbursement is claimed. The limits of liability on such policy shall not be less than $15,000 in the case of injury or death of one person, and $30,000 in the case of injury to or death of more than one person, and in the case of property damage not less than $10,000 in any one accident.
(6) The Department obtaining and maintaining, subject to the availability of Federal or State grant funds, as a supplement to each individual policy referred to hereinabove, a policy of access public liability insurance covering the use and operation of each and every privately owned motor vehicle for which reimbursement could be sought hereunder. That policy shall be kept in full force and effect throughout the period for which any volunteer may claim reimbursement for mileage. The limits of liability on any such policy shall not be less than $500,000 in the case of injury or death of one person, and $500,000 in the case of injury or death of more than one person, and in the case of property damage not less than $50,000 in any one accident. Said policy shall indemnify the City, or pay on behalf of the City up to the extent of the limits of liability, against loss or liability arising out of the use of every vehicle for purposes specified in Subdivision (2) of this Subsection (a); and
(7) Volunteer members shall be reimbursed for the actual cost of utilizing public transportation to attend Council on Aging meetings and activities as specified in Subdivision (2) of this Subsection (a) but reimbursement shall not exceed the rate of $.18 per mile traveled round trip from that member’s principal place of residence to those meetings and activities.
(b) The Department shall develop and maintain appropriate procedures, forms and records needed to implement and administer the provisions of this section.
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
Amended by: Subsec. (a)(4), Ord. No. 170,864, Eff. 1-22-96, Oper. 1-22-96; Ord. No. 173,363, Eff. 7-29-00, Oper. 7-1-00.
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