(a) Volunteer members of the Council on Aging who provide information and advice to the Department pursuant to regulations under the Older Americans Act may be reimbursed for mileage costs, subject to the following:
(1) Mileage reimbursement shall be available only to duly appointed volunteer members of the Council on Aging.
(2) Reimbursement shall only be available for mileage incurred in attending regular meetings, board meetings and committee meetings of the Council on Aging, and for making site visits within the City of Los Angeles as specified in the “Bylaws of the City of Los Angeles Council on Aging”;
(3) Reimbursement shall be limited to the availability of Federal and State grant funds within the Department budget account designated as “travel”, and approved by the grantor that the reimbursement is an eligible cost;
(4) Reimbursement shall be available for mileage incurred while driving privately owned and operated motor vehicles to and from meetings and activities as specified in Subdivision (2) of this Subsection (a). The actual mileage subject to reimbursement shall not exceed the equivalent of a round trip between the member’s principal place of residence and the location of the Council on Aging meeting or activity attended. The cents-per-mile reimbursement rate shall be in accordance to an amount equal to the annual standard car mileage allowance as determined by the Internal Revenue Service. The Director of the Office of Administrative and Research Services shall certify to the Controller appropriate changes, if required, to become effective the beginning of the pay period in which January 1 falls.
(5) No claim for mileage reimbursement shall be honored unless the Council on Aging member, before incurring mileage costs, shall have first filed proof with the Department that a satisfactory policy of public liability insurance covering the use and operation of that member’s privately owned vehicle has been obtained and proof that said insurance policy was in full force and effect throughout the period for which reimbursement is claimed. The limits of liability on such policy shall not be less than $15,000 in the case of injury or death of one person, and $30,000 in the case of injury to or death of more than one person, and in the case of property damage not less than $10,000 in any one accident.
(6) The Department obtaining and maintaining, subject to the availability of Federal or State grant funds, as a supplement to each individual policy referred to hereinabove, a policy of access public liability insurance covering the use and operation of each and every privately owned motor vehicle for which reimbursement could be sought hereunder. That policy shall be kept in full force and effect throughout the period for which any volunteer may claim reimbursement for mileage. The limits of liability on any such policy shall not be less than $500,000 in the case of injury or death of one person, and $500,000 in the case of injury or death of more than one person, and in the case of property damage not less than $50,000 in any one accident. Said policy shall indemnify the City, or pay on behalf of the City up to the extent of the limits of liability, against loss or liability arising out of the use of every vehicle for purposes specified in Subdivision (2) of this Subsection (a); and
(7) Volunteer members shall be reimbursed for the actual cost of utilizing public transportation to attend Council on Aging meetings and activities as specified in Subdivision (2) of this Subsection (a) but reimbursement shall not exceed the rate of $.18 per mile traveled round trip from that member’s principal place of residence to those meetings and activities.
(b) The Department shall develop and maintain appropriate procedures, forms and records needed to implement and administer the provisions of this section.
SECTION HISTORY
Added by Ord. No. 157,596, Eff. 5-15-83.
Amended by: Subsec. (a)(4), Ord. No. 170,864, Eff. 1-22-96, Oper. 1-22-96; Ord. No. 173,363, Eff. 7-29-00, Oper. 7-1-00.