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Each employee, excluding general managers, as defined in Section 4.321, and non-represented assistant general managers, who has completed the employee’s Qualifying Year shall be entitled to the following number of vacation days with full pay, based on the number of Years of Service completed, accrued and credited at the rates indicated subject to deductions for absences as provided in Section 4.246 of this Code:
Years of Service Completed | Number of Vacation Days | Monthly Accrual Rate In Hours/Minutes |
Years of Service Completed | Number of Vacation Days | Monthly Accrual Rate In Hours/Minutes |
1 | 11 | 7.20 |
5 | 17 | 11.20 |
13 | 18 | 11.20 |
14 | 19 | 11.20 |
15 | 20 | 11.20 |
16 | 21 | 11.20 |
17 | 22 | 14.40 |
18 | 23 | 14.40 |
19 | 24 | 16.00 |
25 | 25 | 16.40 |
The number of vacation days and the monthly accrual rate for half-time employees shall be prorated based on hours worked in the preceding three pay periods in relation to full-time employment of 80 hours per pay period.
SECTION HISTORY
Based on Ord, No. 90,365.
Amended by: Ord. No. 129,656; Ord. No. 154,343, Eff. 7-1-80, Oper. 7-1-30; In Entirety, Ord. No 165,210, Eff. 9-21-89, Oper. 8-21-89; In Entirety, Ord. No. 170,101, Eff. 11-17-94, Oper. 7-1-94; In Entirety, Ord. No. 170,864, Eff. 1-22-96, Oper. 7-1-94; In Entirety, Ord. No. 171,270, Eff. 9-10-96; Ord. No. 171,780, Eff. 11-17-97, Oper. 11-23-97; In Entirety, Ord. No. 172,175*, Eff. 8-28-98; In Entirety, Ord. No. 175,048, Eff. 1-23-03; Ord. No. 176,952, Eff. 10-2-05, Oper. 7-1-05; Ord. No. 187,436, Eff. 3-17-22.
* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date). Hence, this section has been restored to appear as it did prior to adoption of Ord. No. 172,175 and any subsequent amendments thereto. An amending, clarifying ordinance is forthcoming.
(a) General Managers, as defined in Section 4.321 of this Code, persons who receive an initial appointment to a non-represented position in the Department of Water and Power exempted from Civil Service under Section 1001(a)(4)(9) and 1001(c) of the City Charter, and employees in the following non-represented classes and pay grades shall be entitled to vacation in accordance with Subsection (b) below:
Class Code Class Title
3232 Airport Police Chief
3234 Assistant Airport Police Chief
0196 Assistant Chief Legislative Analyst
0011 Assistant City Administrative Officer
9722 Assistant Executive Director, Department on Disability
0160 Assistant General Manager Airports
7319 Assistant General Manager, Civil, Human Rights and Equity Department
9807 Assistant General Manager Economic and Workforce Development Department
9269 Assistant General Manager - LAFPP
1745 Assistant General Manager Personnel Department
1554 Chief Administrative Analyst
0403 Chief Executive Assistant to Mayor
1579 Chief Grants Administrator
9483 Chief Legislative Representative
0407 Chief of Staff, Mayor
1741 Chief Personnel Analyst
2334 Chief Physician
1854 City Procurement Officer
0408 Deputy Mayor
0556 Executive Assistant City Attorney
0013 Executive Director, City Ethics Commission
0748 Executive Director - Office of Public Accountability
0600 Executive Director Police Commission
1552-5 Finance Specialist V
0605 Independent Assessor, Fire Commission
0601 Inspector General
0195 Legislative Analyst V
0657 Managing Physician
9202-3 Senior Labor Relations Specialist III
(b) Persons employed in the non-represented classes listed in Subsection (a) shall be entitled to the following number of vacation days with full pay accrued and credited at the rates indicated, subject to deduction for absences as provided in Section 4.246 of the Los Angeles Administrative Code:
Years of Service Completed | Number of Vacation Hours |
Years of Service Completed | Number of Vacation Hours |
Upon permanent appointment, with less than 15 years of job-related work experience, as certified by the Personnel Department
| 120 |
Upon permanent appointment, with 15 or more years of job-related work experience as certified by the Personnel Department
| 160 |
1 year in a class identified in Subsection (a)
| 168 |
2 years in a class identified in Subsection (a)
| 176 |
3 years in a class identified in Subsection (a)
| 184 |
4 years in a class identified in Subsection (a)
| 192 |
5 years in a class identified in Subsection (a)
| 200 |
(c) Employees who currently have or will receive a permanent appointment to a class listed in Subsection (a) who are accruing vacation at a higher rate than the rate provided for by Subsection (b) shall continue to accrue at the higher rate.
(d) Employees who currently have or will receive a permanent appointment to a class listed in Subsection (a) who are accruing vacation at a lower rate than provided by Subsection (b) shall have their vacation accruals adjusted to be in conformance with Subsection (b). Such employees shall be credited with additional vacation equal to the difference between the lower annual rate and the appropriate annual rate provided for in Subsection (b), in addition to accruing at the higher monthly rate.
(e) Persons who receive an initial appointment to the City in one of the classes listed in Subsection (a) shall receive the total number of vacation hours provided for in Subsection (b) in the pay period following the completion of 160 hours worked, excluding City-paid holidays. Monthly accrual for these employees shall be effective on the one- year vacation anniversary date, which for purposes of this subsection shall be one year (12 months) from the date of initial appointment to the City in one of the classes listed in Subsection (a).
(f) Persons who have completed a minimum of six (6) months of City service, but separate from City service prior to completing their initial year of City service, will receive cash payment for any unused vacation hours proportionate to the number of months worked in that service year. Employees must work the entire month, excluding paid City holidays, in order for the month to be included in the calculation.
SECTION HISTORY
Added by Ord. No. 146,826, Eff. 12-30-74.
Deleted by Ord. No. 170,864, Eff. 1-22-96, Oper. 1-22-96.
Reenacted by Ord. No. 171,270, Eff. 9-10-96.
Amended by: In Entirety, Ord. No. 172,175*, Eff. 8-28-98; Title and Sec., Ord. No. 172,791, Eff. 9-3-99, Oper. 6-1-99; Subsec. (a), Ord. No. 175,048, Eff. 1-23-03; Subsec. (a), Ord. No. 175,311, Eff. 7-5-03; Subsec. (f) added, Ord. No. 176,518, Eff. 3-9-05; Subsec. (a), Ord. No. 176,952, Eff. 10-2-05, Oper. 7-1-05; Subsec. (a), Ord. No. 177,666, Eff. 7-13-06; Ord. No. 178,161, Eff. 1-13-07; Ord. No. 178,176, Eff. 1-13-07; Subsec. (a), Ord. No. 178,589, Eff. 4-20-07; Subsec. (a), Ord. No. 178,814, Eff. 6-3-07; Subsec. (a), Ord. No. 178,986, Eff. 7-26-07; Ord. No. 179,994, Eff. 7-11-08; Ord. No. 180,006, Eff. 7-14-08; Ord. No. 180,334, Eff. 11-14-08; Subsec. (a), Ord. No. 180,742, Eff. 6-16-09; Subsec. (a), Ord. No. 180,845, Eff. 8-24-09, Oper. 7-1-09; In Entirety, Ord. No. 181,782, Eff. 7-19-11; Subsecs. (a) and (f), Ord. No. 182,789, Eff. 11-19-13; Subsecs. (a) and (e), Ord. No. 182,971, Eff. 4-18-14; Subsec. (a), Ord. No. 184,262, Eff. 5-5-16; Subsec. (a), Ord. No. 185,753, Eff. 9-11-18; Subsec. (a), Ord. No. 185,907, Eff. 12-17-18; Subsec. (a), Ord. No. 187,933, Eff. 7-10-23; Subsec. (a), Ord. No. 188,085, Eff. 1-2-24.
* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date).
In computing the accrual of monthly vacation credits, as provided herein, deduction shall be made for:
1. All uncompensated absences without leave and disciplinary suspensions.
2. That portion of absences in excess of:
(a) An aggregate of 240 unpaid hours in any one service year, on leave for reasons personal to the employee (approved uncompensated leaves of absence/time off).
(b) An aggregate of 720 hours of paid sick leave in any one service year.
(c) An aggregate of 720 hours cumulating all absences on paid sick leave and all unpaid absences personal to the employee in any one service year (a combination of 2(a) and (b) above).
3. All uncompensated time off in excess of 360 hours on Workers’ Compensation State Rate during any one service year.
4. All periods during any service year in which an employee is an intermittent employee as defined by Section 4.110(b) of this Code or the applicable Memorandum of Understanding.
Provided, that in accordance with California Military and Veterans Code Section 3.95(d), no period of absence on military leave for the performance of ordered military duty shall be considered an absence for the purpose of this Article.
SECTION HISTORY
Based on Ord. No. 90,365.
Amended by: Ord. No. 165,482 Eff. 2-1-90; In Entirety, Ord. No. 172,175*, Eff. 8-28-98; In Entirety, Ord. No. 181,780, Eff. 7-19-11; In Entirety, Ord. No. 187,435, Eff. 3-17-22.
* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date).
(a) In computing years of service under Section 4.245, each employee shall be credited with the qualifying year as the first year of service, and with each subsequent year of service, since the occurrence of the latest of any one of the following events:
1. Original entrance into City service.
2. Re-entrance into City service after a layoff for lack of work, lack of funds, or abolishment of position, for a period extending beyond the date on which the employee’s name is removed from the reserve list under the provisions of Charter Section 1015.
3. Re-entrance into City service after a suspension for cause in excess of six (6) months.
4. Re-entrance into City service more than six (6) months after resignation from such service.
5. Re-entrance into City service after discharge for cause.
(b) For the purpose of computing years of service under this Section, vacation credits shall be deemed to have accrued during any period of military service performed by an employee, the same as if such employee had remained in active City service, if the employee was entitled to reinstatement as a City employee after such military service, and was in fact so reinstated.
(c) Any employee who becomes, or heretofore became, a member of the classified service of the City under Charter Section 1021 shall be credited for vacation purposes with years of employment by the municipality or district referred to in Section 1021, the same as if such employee had been in the service of the City during the employee’s employment by such municipality or district.
(d) Any person who is or has been employed in the Fire Department of the City of Los Angeles as a sworn firefighter or any person who is or has been employed in the Police Department as a sworn police officer, who resigns or has resigned from their position to accept an appointment to a position in a class in City service other than the class of firefighter or police officer and who is not eligible for a pension under the provisions of Charter Sections 1300 et seq., 1400 et seq. or 1500 et seq., shall be credited for vacation purposes with the years of employment in the Fire Department or Police Department in the same manner as if such person had been subject to the provisions of this Article during employment as a member of the Fire Department or Police Department.
SECTION HISTORY
Based on Ord. No. 90,365.
Amended by: Ord. No. 119,829; Subsec. (c) Repealed by Ord No. 155,667, Eff. 7-31-81, Oper. 7-1-81; Subsec. (e), Ord. No. 158,352, Eff. 9-23-83, Oper. 7-1-83; In Entirely, Ord. No. 172,175*, Eff. 8-28-98; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00; In Entirety, Ord. No. 181,783, Eff. 7-19-11.
* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date).
In the event any employee, after the completion of the employee’s qualifying year of service, becomes separated from the service of the city by reason of resignation, discharge, retirement or death, or for any other reason, cash payment of a sum equal to all accrued, but unused, vacation, including vacation, for the proportionate part of the service year in which the separation takes place, shall be made at the salary rate current at the date of said separation to the employee, the employee’s estate or any person legally entitled to such payment under any law of this State; provided, however, that in the case of officers of the city, or any department thereof, who serve for a term fixed by the Charter, or any other law, such vacation must be taken before the day on which such officer ceases to hold such office, and, after termination of such term in any manner, the employee shall not be entitled to vacation time, or any compensation in lieu thereof.
Notwithstanding the above provisions, the Department of Water and Power may make a cash payment to a permanently disabled employee of a sum equal to all accrued, but unused vacation, including vacation for the applicable, proportionate part of the service year in which the employee in that Department is determined to be permanently and totally disabled and eligible for disability benefits pursuant to provisions of the Department of Water and Power Employees’ Retirement, Disability and Death Benefit Plan. Said payment shall be made upon the request of the disabled employee. Payment shall be made at the salary rate current at the date the employee is determined to be permanently and totally disabled and eligible to receive disability benefits. Payment may be made to an employee who was determined to be permanently and totally disabled prior to the effective date of this Section upon request of the disabled employee. Payment may be made in the same manner to any employee of the Department of Water and Power who is absent from work for a continuous twelve month period due to an industrial injury. The salary rate used shall be that rate in effect on the first date of the continuous absence. Payment may be made to an employee who was absent due to an industrial injury for twelve or more consecutive months prior to the effective date of this section upon request of the employee.
SECTION HISTORY
Based on Ord. No. 90,365.
Amended by: Ord. No. 147,176, Eff. 5-8-75; Ord. No. 152,342, Eff. 6-16-79.
In the event any employee, after the completion of the employee’s qualifying year of service, is granted a military leave under the provisions of the Military and Veterans Code of the State of California, other than a temporary military leave, cash payment of a sum equal to all accrued but unused vacation time, including vacation time accrued during the proportionate part of the service year in which such leave is granted, may be made to such employee at the salary rate current at the date of the commencement of such leave. Before any payment as herein provided is made, such employee shall furnish to the head of the employee’s department two (2) certified copies of the employee’s orders, one copy to be filed in the department in which the employee is employed and the other with the Controller, or in lieu thereof the employee shall furnish to such appointing authority upon forms provided by the Controller certified evidence of the employee’s entry into the armed forces of the United States and the date thereof: provided, however, that presentation of the proof required under Section 4.123 of this Code may be deemed proof under this section for the same military leave. Any certification required by this section may be made by any commissioned officer of such armed forces. The Controller shall have power at any time to require such additional evidence as is satisfactory to the Controller of the entry of such employee into active service in such armed forces.
SECTION HISTORY
Based on Ord. No. 90,365.
Amended by: Ord. No. 100,536.
(a) Each officer or Board or other appointing authority shall assign vacations and may establish and maintain a vacation schedule for each year, giving due regard in each case to the request of the employee, subject, however, to the right of such appointing authority to plan work under the appointing authority’s control and to approve and assign vacations when the employee can be reasonably spared; provided, that when such appointing authority notwithstanding an employee’s request, has failed or refused to assign a vacation prior to the time necessary to prevent expiration of any unused portion of accrued vacation credit, such employee may absent the themself without penalty so as to avoid losing any vacation credit. Upon the approval of such appointing authority, any accrued and credited vacation time computed pursuant to Section 4.245 may be taken in increments of less than a full vacation, but not less than one (1) day, except for the reasons set forth in Section 4.112 of this Code.
(b) Each department, office or bureau shall furnish the Controller a detailed record of vacation taken. The record shall include the name of the employee, the class, and the number of days or hours and the dates when vacation is taken. The Controller shall maintain for each department, office or bureau the balance of vacation remaining to be taken.
SECTION HISTORY
Based on Ord. No. 90,365.
Amended by: Ord. No. 141,335, Eff. 1-17-71; Ord. No. 146,826 adds Subsec. (c), 12-30-74; Ord. No. 148,209, Eff. 4-9-76; Subsec. (c) Deleted, Ord. No. 173,791, Eff. 3-2-01.
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