ARTICLE 1 VACATIONS

(a) “City Service” or “Service with the City” means employment in any position with the City of Los Angeles, or any of its departments, bureaus or offices, including any department having control of its own funds.

(b) “Employee” means any person employed in City service, except those excluded by Section 4.256 of this Article, and includes officers of the City.

(c) “Qualifying Year” for a full-time employee means the first period of 12 consecutive months of service with the City and 2,080 regular paid hours (non-overtime) either occurring within or exceeding that 12-month period after entrance or re-entrance into City service, subject to deduction for all periods as an intermittent employee, as provided in Section 4.246(4) of this Article.

A half-time employee’s qualifying year means the first period of 12 consecutive months of service during which the employee was compensated for at least 1,000 hours, subject to deduction for all periods as an intermittent employee, as provided in Section 4.246(4) of this Article.

(d) “Service Year” means each period of 12 consecutive months of employment following an employee’s entrance or re-entrance into service with the City including any of its departments, or between any two anniversaries of such entrance or re-entrance.

(e) “Year of Service” means an aggregate period of 12 months for which a full-time employee has earned vacation credit or a half-time employee has earned prorated vacation credit, subject to deductions for absences as provided in Section 4.246 of this Article.

(f) “Full Pay” means the amount of pay an employee would receive for the period during which the employee is away on vacation, if the employee worked the days and hours prescribed for the position. Overtime pay shall not be included in such determination.

SECTION HISTORY

Based on Ord. No. 90,365.

Amended by: Subsec. (e), Ord. No. 119,319; Subsec. (e), Ord. No. 144,206, Eff. 1-10-73; Subsec. (b), Ord. No. 149,524, Eff. 4-22-77; Subsec. (e)1A., Ord. No. 157,222, Eff. 11-3-82; Subsec. (g), Ord. No. 165,482, Eff. 2-1-90; In Entirety, Ord. No. 172,175*, Eff. 8-28-98; In Entirety, Ord. No. 181,780, Eff. 7-19-11; Subsec. (c), Ord. No. 182,204, Eff. 8-10-12; In Entirety, Ord. No. 187,434, Eff. 3-17-22.

* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date).

Sec. 4.245. Monthly Vacation Credit - Length of Vacation.

Each employee, excluding general managers, as defined in Section 4.321, and non-represented assistant general managers, who has completed the employee’s Qualifying Year shall be entitled to the following number of vacation days with full pay, based on the number of Years of Service completed, accrued and credited at the rates indicated subject to deductions for absences as provided in Section 4.246 of this Code:

Years of Service Completed	Number of Vacation Days	Monthly Accrual Rate In Hours/Minutes
1	11	7.20
5	17	11.20
13	18	11.20
14	19	11.20
15	20	11.20
16	21	11.20
17	22	14.40
18	23	14.40
19	24	16.00
25	25	16.40

The number of vacation days and the monthly accrual rate for half-time employees shall be prorated based on hours worked in the preceding three pay periods in relation to full-time employment of 80 hours per pay period.

SECTION HISTORY

Based on Ord, No. 90,365.

Amended by: Ord. No. 129,656; Ord. No. 154,343, Eff. 7-1-80, Oper. 7-1-30; In Entirety, Ord. No 165,210, Eff. 9-21-89, Oper. 8-21-89; In Entirety, Ord. No. 170,101, Eff. 11-17-94, Oper. 7-1-94; In Entirety, Ord. No. 170,864, Eff. 1-22-96, Oper. 7-1-94; In Entirety, Ord. No. 171,270, Eff. 9-10-96; Ord. No. 171,780, Eff. 11-17-97, Oper. 11-23-97; In Entirety, Ord. No. 172,175*, Eff. 8-28-98; In Entirety, Ord. No. 175,048, Eff. 1-23-03; Ord. No. 176,952, Eff. 10-2-05, Oper. 7-1-05; Ord. No. 187,436, Eff. 3-17-22.

* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date). Hence, this section has been restored to appear as it did prior to adoption of Ord. No. 172,175 and any subsequent amendments thereto. An amending, clarifying ordinance is forthcoming.

Sec. 4.245.1. Length of Vacation - Non-Represented Executive and Managerial Positions.

(a) General Managers, as defined in Section 4.321 of this Code, persons who receive an initial appointment to a non-represented position in the Department of Water and Power exempted from Civil Service under Section 1001(a)(4)(9) and 1001(c) of the City Charter, and employees in the following non-represented classes and pay grades shall be entitled to vacation in accordance with Subsection (b) below:

Class Code Class Title

3232 Airport Police Chief

3234 Assistant Airport Police Chief

0196 Assistant Chief Legislative Analyst

0011 Assistant City Administrative Officer

9722 Assistant Executive Director, Department on Disability

0160 Assistant General Manager Airports

7319 Assistant General Manager, Civil, Human Rights and Equity Department

9807 Assistant General Manager Economic and Workforce Development Department

9269 Assistant General Manager - LAFPP

1745 Assistant General Manager Personnel Department

1554 Chief Administrative Analyst

0403 Chief Executive Assistant to Mayor

1579 Chief Grants Administrator

9483 Chief Legislative Representative

0407 Chief of Staff, Mayor

1741 Chief Personnel Analyst

2334 Chief Physician

1854 City Procurement Officer

0408 Deputy Mayor

0556 Executive Assistant City Attorney

0013 Executive Director, City Ethics Commission

0748 Executive Director - Office of Public Accountability

0600 Executive Director Police Commission

1552-5 Finance Specialist V

0605 Independent Assessor, Fire Commission

0601 Inspector General

0195 Legislative Analyst V

0657 Managing Physician

9202-3 Senior Labor Relations Specialist III

(b) Persons employed in the non-represented classes listed in Subsection (a) shall be entitled to the following number of vacation days with full pay accrued and credited at the rates indicated, subject to deduction for absences as provided in Section 4.246 of the Los Angeles Administrative Code:

Years of Service Completed	Number of Vacation Hours
Upon permanent appointment, with less than 15 years of job-related work experience, as certified by the Personnel Department	120
Upon permanent appointment, with 15 or more years of job-related work experience as certified by the Personnel Department	160
1 year in a class identified in Subsection (a)	168
2 years in a class identified in Subsection (a)	176
3 years in a class identified in Subsection (a)	184
4 years in a class identified in Subsection (a)	192
5 years in a class identified in Subsection (a)	200

(c) Employees who currently have or will receive a permanent appointment to a class listed in Subsection (a) who are accruing vacation at a higher rate than the rate provided for by Subsection (b) shall continue to accrue at the higher rate.

(d) Employees who currently have or will receive a permanent appointment to a class listed in Subsection (a) who are accruing vacation at a lower rate than provided by Subsection (b) shall have their vacation accruals adjusted to be in conformance with Subsection (b). Such employees shall be credited with additional vacation equal to the difference between the lower annual rate and the appropriate annual rate provided for in Subsection (b), in addition to accruing at the higher monthly rate.

(e) Persons who receive an initial appointment to the City in one of the classes listed in Subsection (a) shall receive the total number of vacation hours provided for in Subsection (b) in the pay period following the completion of 160 hours worked, excluding City-paid holidays. Monthly accrual for these employees shall be effective on the one- year vacation anniversary date, which for purposes of this subsection shall be one year (12 months) from the date of initial appointment to the City in one of the classes listed in Subsection (a).

(f) Persons who have completed a minimum of six (6) months of City service, but separate from City service prior to completing their initial year of City service, will receive cash payment for any unused vacation hours proportionate to the number of months worked in that service year. Employees must work the entire month, excluding paid City holidays, in order for the month to be included in the calculation.

SECTION HISTORY

Added by Ord. No. 146,826, Eff. 12-30-74.

Deleted by Ord. No. 170,864, Eff. 1-22-96, Oper. 1-22-96.

Reenacted by Ord. No. 171,270, Eff. 9-10-96.

Amended by: In Entirety, Ord. No. 172,175*, Eff. 8-28-98; Title and Sec., Ord. No. 172,791, Eff. 9-3-99, Oper. 6-1-99; Subsec. (a), Ord. No. 175,048, Eff. 1-23-03; Subsec. (a), Ord. No. 175,311, Eff. 7-5-03; Subsec. (f) added, Ord. No. 176,518, Eff. 3-9-05; Subsec. (a), Ord. No. 176,952, Eff. 10-2-05, Oper. 7-1-05; Subsec. (a), Ord. No. 177,666, Eff. 7-13-06; Ord. No. 178,161, Eff. 1-13-07; Ord. No. 178,176, Eff. 1-13-07; Subsec. (a), Ord. No. 178,589, Eff. 4-20-07; Subsec. (a), Ord. No. 178,814, Eff. 6-3-07; Subsec. (a), Ord. No. 178,986, Eff. 7-26-07; Ord. No. 179,994, Eff. 7-11-08; Ord. No. 180,006, Eff. 7-14-08; Ord. No. 180,334, Eff. 11-14-08; Subsec. (a), Ord. No. 180,742, Eff. 6-16-09; Subsec. (a), Ord. No. 180,845, Eff. 8-24-09, Oper. 7-1-09; In Entirety, Ord. No. 181,782, Eff. 7-19-11; Subsecs. (a) and (f), Ord. No. 182,789, Eff. 11-19-13; Subsecs. (a) and (e), Ord. No. 182,971, Eff. 4-18-14; Subsec. (a), Ord. No. 184,262, Eff. 5-5-16; Subsec. (a), Ord. No. 185,753, Eff. 9-11-18; Subsec. (a), Ord. No. 185,907, Eff. 12-17-18; Subsec. (a), Ord. No. 187,933, Eff. 7-10-23; Subsec. (a), Ord. No. 188,085, Eff. 1-2-24.

* Editor's note: The provisions of Ord. No. 172,175 never took effect (see Sec. 8 re operative date).

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