(a) Requests for the use of City facilities and thoroughfares must be made, in writing, to the City Manager's office.
(1) Requests for a parade or procession must give the City written notice of the character, time, place and route of such parade or procession and the names of the event officers.
(2) Facility use requests shall describe the nature of the event, the date of the event, a description of the City services needed and any other information the City Manager deems appropriate. All requests shall be presented to the City Manager's office in a timely fashion so as to allow the City to coordinate services and schedule staff.
(b) To ensure public safety and a smooth flow of traffic, the City hereby establishes an official parade route. All parades shall follow this route, unless otherwise shortened by the City Manager upon the request of the event sponsor. The official parade route shall be as follows:
(1) All parades shall start at the corner of Johns Street and Main Street near the Point Stadium.
(2) The parade shall then proceed up the length of Main Street.
(3) At the corner of Main Street and Bedford Street, the parade shall turn right onto Bedford Street and proceed out Bedford Street.
(4) From Bedford Street, the parade shall then turn onto Levergood Street and disband on Vine Street.
If circumstances require, and the event sponsor wishes to disband near Central Park, the parade shall follow the route described above, but it shall turn left onto Franklin Street and left again onto Locust Street. The parade shall then disband near Central Park.
(c) The City shall deliver as many of the requested services on City time as feasible. Should any services or event require the City to incur costs it would not normally have incurred, the event sponsor will be asked to reimburse the City. These costs shall include, but are not limited to:
(1) Overtime costs for City personnel as described in the relevant collective bargaining contract;
(2) Utility costs associated with the use of a facility;
(3) Field preparation for athletic events held at any one of the City's athletic facilities and parks; and
(4) Any other costs associated with the specific event.
(d) Event sponsors will be asked to complete an indemnity agreement to protect the City in the event of an accident. This agreement may also include an insurance requirement.
(e) The City Manager shall have the authority to determine whether or not a particular event shall be required to comply with the requirements of this section. A particular event may be deemed to be of special significance, where the City will absorb some of the incurred costs. The City Manager has the right to waive the insurance requirement; however, the event sponsors shall be informed that by waiving this requirement they will have no protection in the event of an accident.
(f) Certain events have become "City-sponsored" activities due to their impact on local tourism, size, scope and local importance and the prominence such events bring to the City. The City Manager shall have the authority to reduce or waive the requirements described in this section for events meeting the criteria of this subsection.
(Ord. 4795. Passed 2-11-98.)