(a) Every Employer shall post in a conspicuous place at each facility where any Covered Employee works that is located within the geographic boundaries of the City a notice advising the Covered Employee of the Covered Employee’s right to paid time off under this chapter. The Commissioner shall make available a form notice that satisfies the requirements of this section. Employers that do not maintain a business facility within the geographic boundaries of the City and households that serve as the worksites for Domestic Workers are exempt from this Section 6-130-050(a). If an Employer’s workforce is comprised of a significant portion of workers who are not literate in English, the Employer shall notify the Commissioner and a notice in the appropriate language shall be prepared by the Commissioner. Covered Employees may also request that the Commissioner provide a notice in languages other than English, which the Employer must post in accordance with this subsection.
(b) With the first paycheck issued to a Covered Employee, and annually with a paycheck issued within 30 days of July 1, every Employer shall provide a notice advising the Covered Employee of the Covered Employee’s right to paid time off under this chapter. The Commissioner shall prepare and make available a form notice that satisfies the requirements of this Section 6-130-050(b).
(c) Each time wages are paid, an Employer shall provide each Covered Employee with written notification stating an updated amount of Paid Leave and Paid Sick Leave available to each Covered Employee for the Covered Employee’s use and the accrual rates of the Paid Leave and Paid Sick Leave provided to the Covered Employee. However, Employers that credit their Covered Employees the applicable Paid Leave and Paid Sick Leave time on a monthly basis may make such notice available on a monthly basis. The updated amount shall include accrued paid time off since the last notification, reduced paid time off since the last notification, and any unused paid time off available for use. Employers may choose a reasonable system for providing this notification, including, but not limited to, listing available paid time off on each pay stub or developing an online system where Covered Employees can access their own Paid Leave and Paid Sick Leave information.
(d) Employers shall provide Covered Employees with written notice of the Employer’s paid time off policy, including the Employer’s paid time off notification requirements, at the commencement of employment and within five calendar days before any change to the Employer’s paid time off policy requirements.
(1) Employers shall provide Employees with a 14-day written notice of changes to the Employer’s paid time off policies that affect a Covered Employee’s right to final compensation for such leave.
(2) Whenever a Covered Employee has not been offered a work assignment for 60 days, the Covered Employee’s Employer must notify the Covered Employee in writing that the Covered Employee may request payout of their accrued, unused Paid Leave time.
(3) An Employer shall provide its written paid time off policy to each of its Covered Employees in their primary language.
(Added Coun. J. 11-9-23, p. 5853, § 8; Amend Coun. J. 12-13-23, p. 7601, § 10; Amend Coun. J. 3-20-24, p. 10146, § 8)