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There is hereby established in and for the city a citizens’ advisory commission entitled the Communications and Technology Commission to manage Avon Lake Community Television, the City of Avon Lake website, the City of Avon Lake’s social media presence and outreach, the digital communications with and among city departments and the community, branding, and marketing of the City of Avon Lake and its programs, and to advise and make recommendations to Council on the various areas of technology utilized by the city.
(a) The Commission shall consist of eight members, comprised of the following for terms of three- year terms.
(1) Five voting members shall not be employed by, nor have any financial interest in, the broadcasting, cable communications, or telephone business.
(2) Three members shall be appointed by the Mayor and confirmed by Council.
(3) Two members shall be appointed by Council.
(b) In addition to the voting members, there shall be three non-voting, advisory members.
(1) One member shall be from the Communications, Environmental and Recreational Programming Committee.
(2) One member shall be a representative from the Avon Lake School System or Board of Education.
(3) One member may be a nonresident of the city who possesses sufficient qualifications to perform the duties imposed herein.
(c) As far as is practicable, appointments to the Communications and Technology Commission shall include individuals having expertise or experience in such areas as:
(1) Law focusing on FCC regulations, copyright and internet regulations;
(2) Technology relating to media communications;
(3) Marketing and social media;
(4) Education and non-profit;
(5) Consumer affairs relating to cable access and Internet communications; and
(6) Historic understanding of Avon Lake and ALC-TV.
(d) Any vacancy occurring during the term of any voting member of the Commission shall be filled for the unexpired term in the manner authorized for an original appointment.
(e) The members of the Communications and Technology Commission shall serve without compensation. With prior approval by Council, any expense incurred by the Board or the members thereof in the performance of their duties shall be paid from the municipal treasury.
(Ord. 80-94, passed 4-25-1994; Ord. 47-04, passed 3-8-2004; Ord. 26-09, passed 3-16-2009; Ord. 5-2010, passed 1-11-2010; Ord. 196-2017, passed 12-18-2017; Ord. 181-2018, passed 12-17-2018)
The Communications and Technology Commission shall have the following duties and responsibilities:
(a) To advise Council regarding general policy relating to the operation and uses of the Avon Lake Community Television with a view toward maximizing the diversity of programs and services to subscribers and users and provide access to government services and communications;
(b) To encourage the use of access channels among the widest range of institutions, groups and individuals within the city, including for governmental transparency, community events and programs and education;
(c) To encourage cooperation with schools, museums, and other institutions located in the city or in neighboring communities with a view toward utilizing the facilities located therein to enrich the quality and diversity of access channel programming for the system;
(d) To advise Council of changes in the state-of-the-art technology and the applicability of the same to access channel programming for the system;
(e) To review budgets and recommend expenditures as appropriate; and
(f) To submit an annual report to Council, including, but not limited to, a summary of the utilization of access channels, a review of any plans submitted during the year by the Communications and Technology Director for the development of new services, and a summary report of Commission deliberations throughout the year in connection with its assigned functions.
(Ord. 80-94, passed 4-25-1994; Ord. 181-2018, passed 12-17-2018)
The Communications and Technology Commission shall have the authority to submit proposed rules and regulations for the conduct of its business to Council for approval and, upon approval, shall have the right to hold hearings and make recommendations to the Communications and Technology Director and to the educational and governmental communities on the coordination of the education and governmental access channels. All such actions shall be advisory only.
(Ord. 80-94, passed 4-25-1994; Ord. 181-2018, passed 12-17-2018)
(a) The Communications and Technology Commission shall meet no less than six times every year. All meetings of the Commission shall be open to the public. Copies of meeting minutes shall be forwarded to the Clerk of Council, members of Council and the Mayor.
(b) There shall be a Secretary employed by the city who shall publish an agenda and serve notification of meetings, attend meetings of the Communications and Technology Commission, take minutes of the meetings and publish these minutes, and perform such follow-through and research as are required by the Commission.
(c) A Chairperson shall be designated by a majority vote of the Communications and Technology Commission members to serve until the expiration of that member’s term. At the first meeting following the expiration of a Chairperson’s term, the Commission shall appoint a new Chairperson to serve for the entirety of that member’s term.
(Ord. 80-94, passed 4-25-1994; Ord. 181-2018, passed 12-17-2018)