All newly elected officers of the village shall be inaugurated at the first regular meeting or the first special meeting, whichever may be first, of the village board of trustees in the month of May following the election of the officers. (1976 Code § 12.004)
A. Election: The mayor shall be elected for a four (4) year term, and shall serve until his successor is elected and qualified, as is provided by statute 1 . (1976 Code § 30.001)
B. Bond: Before entering upon the duties of his office, the mayor shall execute a bond in such amount and with such sureties as may be required by statute 2 conditioned upon the faithful performance of the duties of his office. (1976 Code § 30.006)
C. Compensation: The compensation and salary of the mayor is fixed and established by legislative authority. (1976 Code § 30.007)
D. Duties: The mayor shall be the chief executive officer of the village, and shall perform all such duties as may be required of him by statute or ordinance. He shall have supervision over all of the executive officers of the village, and shall have the power and authority to inspect all books and records pertaining to village affairs and kept by any officer of the village at any reasonable time. (1976 Code § 30.002)
1. Appointment Of Officers: Subject to the approval of the village board of trustees, the mayor shall appoint all officers of the village whose election or appointment is not otherwise provided for. Any vacancies occurring in an appointive office shall be filled in the same manner. (1976 Code § 30.003)
2. Designate Officers' Duties: Whenever there is a dispute as to the respective duties or powers of any appointed officer of the village, this dispute shall be settled by the mayor after consultation with the village attorney; and the mayor shall have the power to delegate to any appointed officer any duty which is to be performed when no specific officer has been directed to perform that duty. (1976 Code § 30.004)
3. Formal Occasions: The mayor shall act for and on behalf of the village on formal occasions and receptions; but in his absence or inability to attend any such occasion, the village board may select any other village officer to so act. (1976 Code § 30.005)
4. Meetings; Fine For Missing: The mayor, being absent from any meeting without good and sufficient cause, may be fined five dollars ($5.00) on majority vote of the village board. (1976 Code § 30.008)
Notes
| 1 | 1. 65 ILCS 5/3.1-15-10. |
| 2 | 2. 65 ILCS 3.1-10-30. |
A. Election: The members of the village board of trustees shall be elected and serve for a four (4) year term as is provided by statute 1 .
B. Functions, Duties: The board of trustees shall be the legislative division of the village government, and shall perform such duties and have such powers as may be authorized by statute 2 . (1976 Code § 30.010)
C. Compensation: The compensation and salary for each member of the Board of Trustees is fixed and established by legislative authority. (1976 Code § 30.022)
Notes
| 1 | 1. 65 ILCS 5/1-25-5. |
| 2 | 2. 65 ILCS 5/3.1-45-15. |
A. Regular Meetings: The regular meetings of the Village Board of Trustees shall be held at a time and place convenient to the public as approved annually by the Village Board pursuant to 5 Illinois Compiled Statutes 120/2.02.
B. Special And Emergency Meetings:
1. Special meetings may be called either by a motion of course passed at any regular meeting or by the Mayor with not less than three (3) days' advance notice given to the members of the Board of Trustees by email sent to their official Village email address.
2. Emergency meetings may be called by the Mayor as needed in a bona fide emergency with as much notice as is reasonably practical in the situation. Notice of emergency meetings may be given in person, by phone, email, text, or any other commonly used method. (Ord. 19-06-25, 6-10-2019)
C. Quorum; Failure To Attend:
1. Quorum: A majority of the elected members of the Corporate Authorities of the Village, which consists of the Mayor and Village Board of Trustees, shall constitute a quorum thereof, but no ordinance shall be passed except on the favorable vote of a majority of the elected members, as provided by statute. (1976 Code § 30.015)
D. Presiding Officers: The Mayor shall be the presiding officer of all regular or special meetings of the Village Board of Trustees; provided that in the absence of the Mayor from any meeting, the Village Board of Trustees may select one of their own number to preside. (1976 Code § 30.013)
E. Records: The Village Clerk shall keep the minutes and records of the meetings of the Village Board of Trustees. (1976 Code § 30.020)
Notes
| 1 | 1. See section 1-11-21 of this title. |
A. Committee Of The Whole: The Village Board shall meet and discuss the general business of the Village at one or more Committee of the Whole meetings per month. An agenda for these meetings shall be posted not less than forty eight (48) hours prior to the meetings (or such other, longer period as may be required by the Illinois Open Meetings Act), and all meetings shall be held at times and places convenient to the public, and unless unusual circumstances require, during early evening hours on Monday, Tuesday, Wednesday or Thursday, but not holidays, and they shall be held in the boardroom in Village Hall or at some other public location that is amenable to hosting groups of the size reasonably anticipated to attend. No decisions shall be made at these meetings, but a consensus of the Board may be taken to give general directions to Village staff.
B. Special Committees: Special committees of the Village Board shall be appointed by majority vote of the members of the Village Board present at any regular Board meeting, provided that such appointments shall be limited to specific tasks or areas of concern, shall be limited in duration to not more than three (3) months and shall be strictly for the purpose of gathering information and reporting back to the Village Board on any conclusions or findings and recommendations that may be reached. (Ord. 15-05-05, 5-18-2015; amd. Ord. 23-06-11, 6-15-2023)
A. Meeting Rules Adopted: Subject to the provisions of subsection F of this section relating to remote attendance at meetings, and except as provided in rule 2 below, the village board of trustees shall observe at its meetings the following rules and order of business:
Rule 1. The mayor shall, if present, take the chair at the hour appointed for the meeting of the village board. If he be not present, the village board shall elect a temporary chair, who shall act in his stead.
Rule 2. The order of business of the village board shall be as follows:
1. Call to order.
2. Pledge Of Allegiance.
3. Roll call.
4. Absent trustees wishing to attend remotely.
5. Mayor's report.
6. Citizens wishing to address the board.
7. Consent agenda including minutes of prior meetings and routine matters, provided that any elected official may ask that one or more items be removed and voted on separately as a matter of personal privilege.
8. Regular business, including set motions, resolutions and ordinances for debate and/or adoption.
9. Administrator's report.
10. Clerk's report.
11. Trustee and liaison reports.
12. Executive session.
13. Adjournment.
So long as there is complete compliance with the provisions of the Illinois open meetings act, the village board of trustees may, prior to its approval, alter or amend the contents of the proposed meeting agenda upon motion duly made, seconded, and receiving a majority vote of the trustees present at the duly convened meeting. For example, and without limitation, matters on the proposed agenda may be stricken therefrom or the sequence of the items on the proposed agenda may be rearranged.
Rule 3. The mayor shall preserve order and decorum. He may speak to points of order in preference to any other member and shall decide points of order, subject to an appeal to the village board by any two (2) members; on which appeal no member shall speak more than once, unless by leave of the board of trustees.
Rule 4. The mayor may call upon any member to perform the duties of chair; no such substitution, however, shall extend beyond the adjournment of the particular meeting.
Rule 5. No member shall speak more than twice to the same question, unless permitted by the village board.
Rule 6. No motion shall be put or debated until it is seconded, and every question shall be distinctly stated by the mayor before it is open for debate.
Rule 7. Every member present when a vote is taken shall vote unless excused by the board of trustees, or unless he shall or may become directly interested in the matter pending, in which case no such member shall vote.
Rule 8. In all cases, when a resolution is offered or motion made, it shall be entered on the journal of the board of trustees; the name of the member offering or making the same shall also be entered on such record. And it is further provided that, in case such motion or resolution is not seconded, it shall not be entered upon the journal unless the member presenting such motion or resolution requests that the same be so entered.
Rule 9. When a question before the board of trustees contains two (2) or more distinct propositions, any member of the board of trustees may call for a division of the question, and the vote shall be taken on each distinct proposition separately.
Rule 10. Every ordinance shall, when introduced, be laid over until a future meeting.
Rule 11. The foregoing rules of procedure and order of business shall be adhered to by the mayor and board of trustees unless the same shall be temporarily suspended by a majority vote of all the members of the board of trustees present. These rules shall be subject to amendment or modification at a regular meeting next following a regular meeting at which notice in writing specifying the proposed amendment is presented.
B. Rescinding Action: No vote or action of the village board of trustees shall be rescinded at any special meeting unless there be present at such special meeting as many members of the village board of trustees as were present at the meeting when such vote or action was taken, as is provided by statute.
C. Addressing Meetings: Except during the time allotted for public comment, no person other than the mayor or a member of the village board of trustees shall address the village board at any regular or special meeting except upon the consent of a majority of the members present.
D. Disturbing Meetings: It shall be unlawful to disturb any regular or special meeting of the village board of trustees or of any committee thereof, or to behave in a disorderly manner at any such meeting. Any person violating the provisions of this subsection shall be fined not less than one dollar ($1.00) nor more than one hundred dollars ($100.00) for each offense.
E. Robert's Rules Of Order: "Robert's Rules Of Order" shall govern the deliberations of the board of trustees, except when in conflict with any of the foregoing rules.
F. Remote Attendance At Board Of Trustees Meeting: It is the policy of the corporate authorities of Antioch that the presence of the elected officials, either in person or remotely, at all public meetings is necessary to conduct their duties. Accordingly, the provisions for remote attendance at meetings set forth in this subsection are intended to provide for the public's good and for the safety and well-being of the public and elected officials.
1. Definitions: For purposes of this subsection F, the following terms shall have the following meanings:
ATTEND BY ELECTRONIC MEANS: Attending by audio or video conference.
MEETING: Any gathering, whether in person or by video or audio conference, telephone call, electronic means (such as, without limitation, electronic mail, electronic chat, and instant messaging), or other means of contemporaneous interactive communications, of a majority of a quorum of the members of the board of trustees held for the purposes of discussing public business.
PUBLIC BUILDING: Any building or portion thereof owned or leased by any public body.
2. Electronic Participation:
a. If a quorum of the members of the board of trustees is physically present as required by 5 Illinois Compiled Statutes 120/2.01, a majority of those members present may allow a member to attend the meeting by means of video or audio conference if the member is prevented from physically attending because of the following exclusive reasons and no others:
(1) Personal illness or disability; or
(2) Employment purposes; or
(3) Business of the public body;
(4) A family or other emergency; or
(5) Unexpected childcare oblications.
3. Notification Requirements:
a. If a member wishes to attend a meeting by audio or video conference, then the member must notify the clerk before the meeting unless such advance notice is impractical.
4. Consideration Of Request For Electronic Participation:
a. Consideration of a member's request for electronic participation shall occur under the agenda item titled "absent trustees wishing to attend remotely" or similar language providing notice of electronic participation.
b. Any member attending remotely is presumed to have met the requirements of subsection F2. Any member physically present may state a concise objection to allowing remote attendance if they reasonably believe a requirement in subsection F2 is not met by the member(s) attending remotely.
c. Upon the making of an objection, those members physically present shall consider whether any such request meets the requirements of subsection F2 of this section only if another member physically present seconds said objection, and vote regarding whether such member may be allowed to participate electronically or whether the objection should be upheld. In the absence of any member physically present seconding an objection, the remote attendance shall be deemed to be allowed without objection.
d. An objection shall be upheld only where there is an affirmative majority vote of the members physically present.
e. Any member requesting to attend the meeting by electronic means may participate in the debate on such question but may not vote on the approval of their own request.
f. If more than one member requests to attend the meeting by electronic means, such requests will be considered in the order in which notification was received by the clerk as required in subsection F3 of this section.
g. Any member whose request to attend the meeting by electronic means is approved may not vote on the approval of any other member's request considered during that meeting, but may participate in any debate on the question.
h. Any member whose request for attendance by electronic means is denied may continue to listen to and/or view the meeting via electronic means, but may only participate to the same extent in which a member of the public physically present at the meeting could participate.
5. Closed Sessions:
a. Any member's request to attend by electronic means only the closed session of any such meeting shall be considered and voted upon in open session and otherwise in accordance with the open meetings act. (Ord. 12-07-13, 7-16-2012; amd. Ord. 21-07-25, 7-28-2021; Ord. 23-06-11, 6-15-2023; Ord. 23-09-29, 9-27-2023)