CHAPTER 5
VILLAGE OFFICIALS

SECTION:

1-5-1: Appointments

1-5-2: Village Clerk

1-5-3: Village Treasurer

1-5-4: Village Attorney

1-5-5: Village Comptroller (Rep. by Ord. 16-01-02, 1-18-2016)

1-5-6: Chief Building Inspector

1-5-7: Electrical Inspector

1-5-8: Commissioner Of Streets

1-5-9: Director Of Parks And Recreation

1-5-10: Deputy Local Liquor Control Commissioner

1-5-11: Employee Policies And Procedures

1-5-1: APPOINTMENTS:

Unless otherwise provided, all village officials named in this chapter shall be appointed by the mayor, by and with the advice and consent of the village board of trustees, to serve for a period of one year or until his successor is appointed. (2003 Code)

1-5-2: VILLAGE CLERK:

   A.   Compensation: The salary of the village clerk shall be as established by legislative authority and paid out of the general fund, and he shall receive no other fee or emolument. (1976 Code § 31.077; amd. 2003 Code)

   B.   Bond: Before entering upon the duties of his office, the village clerk shall execute a bond in such amount and with surety bond as may be required by the village board of trustees, conditioned upon the faithful performance of his duties. The fee for the bond will be paid from the village treasury. (1976 Code § 31.071)

   C.   Village Seal And Signatures: The village clerk shall be the custodian of the village seal and attest all contracts of the village and all licenses, permits and such other documents as shall require this formality. (1976 Code § 31.072)

   D.   Keeper Of The Records: The village clerk shall keep the following:

      1.   Records: In addition to the record of ordinances and other records which the village clerk is required by statute to keep, a register of all licenses and permits issued, and the payments thereon; a record showing all of the officers and regular employees of the village; and such other records as may be required by the village board of trustees. (1976 Code § 31.075)

      2.   Documents: Be custodian of all documents belonging to the village which are not assigned to the custody of some other office. (1976 Code § 31.078)

      3.   Indexes: Keep and maintain proper indexes to all documents and records kept by him, so that ready access thereto and use thereof may be had. (1976 Code § 31.079)

   E.   General Duties: In addition to the duties prescribed by statute and this section, the village clerk shall be responsible for the following duties:

      1.   Attend all meetings of the corporate authorities, and the keeping of a full record of its proceedings in the journal.

      2.   Execute all documents required by any law to be executed and to affix the seal of the village clerk thereto. (1976 Code § 31.076)

      3.   Account for and turn over to the village all fees provided for by ordinance to be received and collected by him. (1976 Code § 31.077)

      4.   Perform such other duties and functions as may be required by statute or ordinance. (1976 Code § 31.080)

   F.   Local Registrar Of Vital Statistics:

      1.   The village clerk shall be registrar of vital statistics for the village 1 .

      2.   The local registrar shall keep a record showing all births, stillbirths and deaths occurring within the village, which record shall include all information required to be kept by state law. (1976 Code § 31.081; amd. 2003 Code)

 

Notes

1	1. 410 ILCS 535/7.

1-5-3: VILLAGE TREASURER:

   A.   Bond: Before entering upon the duties of his office, the village treasurer shall execute a bond in an amount and with any sureties as may be required by state law and conditioned upon the faithful performance of the duties of his office.

   B.   General Duties:

      1.   Required Duties: The village treasurer shall perform such duties as may be prescribed of him by statute or by ordinance. He shall receive all money paid into the village, either directly from the person paying the money or from the hands of such other officer as may receive it, and he shall pay out money only on vouchers or order properly signed by any two (2) of the following persons: the village administrator, the village clerk, the village treasurer and/or the mayor.

      2.   Deposit Of Funds: He shall deposit the village funds in such depositories as are designated in the village's fiscal policy manual, established and maintained pursuant to section 1-8-10 of this title.

      3.   Reports: The treasurer shall make such reports as are required or suggested by the village's fiscal policy manual, established and maintained pursuant to section 1-8-10 of this title.

   C.   Records:

      1.   Accounting Practices And Records: The treasurer shall keep such books and accounts as may be required by the village's fiscal policy manual, established and maintained pursuant to section 1-8-10 of this title.

      2.   Register Of Warrants: The treasurer shall keep a register of all warrants, bonds or orders issued by the village, filed with him or paid by him, and all vouchers, as is required by statute; such bonds, warrants and vouchers to be registered when countersigned.

   D.   Special Assessments:

      1.   Reserved.

      2.   Interest:

         a.   Interest accruing upon the deposit of money derived from special assessments shall be credited to and paid to the village and shall be kept separate and apart from all other funds and shall be known as the special assessment interest fund.

         b.   Such interest shall first be used in retiring outstanding special assessment vouchers and bonds that are delinquent by reason of any deficiency in the funds out of which said vouchers or bonds are to be paid, in the order in which they were issued both as to the particular special assessments and also as to the particular vouchers or bonds of said special assessments; however, they shall be paid as presented as hereinafter set forth; after the payment of all said delinquent vouchers and bonds the balance of said interest shall be used for the payment of assessments on account of public benefits in the order in which said assessments were levied.

   E.   Disbursement Of Interest Monies: The village treasurer shall:

      1.   Maintain an index of all the vouchers and bonds that are delinquent by reason of any deficiency in the funds out of which said vouchers or bonds are to be paid which were presented to him and are unpaid during the fiscal year which shall contain an accurate description of said vouchers and bonds and the names and addresses of the persons who presented them.

      2.   On March 1 each year and within thirty (30) days thereafter redeem the said outstanding vouchers and bonds with the said interest money in the order in which they were issued both as to the particular special assessments and also as to the particular vouchers and bonds of said special assessments. In case the said fund shall be insufficient to pay all of the said outstanding vouchers and bonds in any one year, the names and addresses of the owners of the said unpaid vouchers or bonds shall be carried over into the succeeding years until they are paid. After the payment of all said delinquent vouchers and bonds, the balance of said interest shall be paid by the village treasurer for the payment of assessments on account of public benefits in the order in which said assessments were levied. (Ord. 16-01-02, 1-18-2016)