(A) Right to inspect and copy. The City shall have the right to inspect and copy books and records related to compliance with the provisions of this Franchise as may be determined to be relevant by any outside auditor in accordance with generally accepted accounting principles ("Books and Records"). Grantee is responsible for maintaining control over such books, whether created by Grantee, or by those acting on its behalf. It is responsible for producing these records upon the City's request for the City's inspection and copying and in accordance with subsection (B) of this § 13-4-8-13. The records that Grantee must produce shall include, but are not limited to revenue records, and other records related to compliance with any provision of this Franchise. Books and Records must be maintained for a period of five (5) years and in accordance with applicable regulatory requirements. The phrase "Books and Records" shall be read expansively to include information in whatever format stored. The City shall be responsible for copying costs.
(B) Production to City. Books and Records requested shall be produced to the City by a time and at a location in the City mutually agreeable to the parties.
(C) Reports. Grantee shall submit a revenue report fully audited or certified by an officer Grantee from the previous calendar year for the system, and a certified statement setting forth the computation of gross revenues used to calculate the franchise fee for the preceding year and a detailed explanation of the method of computation showing (1) gross revenues by category; and (2) what, if any, deductions were made from gross revenues in calculating the franchise fee and the amount of each deduction.
(D) Exemptions. The director may temporarily exempt Grantee from its obligations under this Section if the director determines that the requirement would be unduly burdensome or unnecessary, and that City may be adequately protected in some other manner.
(E) Privacy. Grantee shall be responsible for redacting data that applicable law prevents it from providing to the City. Nothing in this section shall be read to require Grantee to violate state or federal privacy laws.
(Ord. 2-2003)