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The City Council, meeting as a Committee of the Whole, may hold up to three public hearings which shall be programmatic reviews of city operations or departments which are Council priorities, especially as identified in the adopted city goals and objectives. Since these reviews shall focus in part on city goals, they may be cross departmental and involve public agencies external to city government. These hearings shall be held between September 15 and January 15. The subjects of these Council reviews shall be determined by the Chairperson of the Committee of the Whole, the Council President, and other members of the Council. This group and the Mayor shall provide input on the topics of the program reviews to the Council President.
(Ord. 35-1994; Am. Ord. 16-2001)
The public shall be encouraged to participate in the city budget review and adoption process. The Council and the Mayor are encouraged to discuss budget and budget-related policy issues at community forums. Whenever the Mayor expends public funds to inform the public about his proposed budget or budget-related programs, the Council shall be invited to participate in such forum. The Mayor shall extend the invitation to the City Council through the President of the Council.
(Ord. 35-1994)
(A) The Mayor shall prepare a proposed city operating budget from the departmental requests, taking into consideration the requests of the departments, and the resources anticipated to be available to the city for the fiscal year for which the budget is prepared.
(B) Each year, between the first day of December and the first City Council meeting in January, the Mayor, or his appointed representative, shall hold a series of meetings, not less than two in number, with the City Council to discuss the preparation of the budget for the next fiscal year.
(C) During the preparation of the proposed City Budget by the Mayor, he shall furnish any requested information on departmental requests to the staff of the City Council and shall cooperate with City Council staff so that it may monitor the budget process and prepare preliminary analyses and other information for the City Council.
(D) The Mayor shall propose an operating budget to the Council no later than April 1 of each year.
('74 Code, § 1-8-4) (Ord. 64-1974; Am. Ord. 7-1988; Am. Ord. 54-1988; Am. Ord. 1-1991; Am. Ord. 35-1994; Am. Ord. 40-1995; Am. Ord. 16-2001; Am. Ord. 9-2005; Am. Ord. 5-2007)
(A) The Mayor's operating budget proposal submitted to the Council shall include:
(1) The Mayor's budget message;
(2) An annual appropriation resolution recommended by the Mayor;
(3) A complete statement of the non-capital project financial operation of the city for the fiscal year last completed;
(4) A comparable statement for the current fiscal year including expenditures to date and anticipated expenditures to the end of that year;
(5) A financial plan in comparable form for the fiscal year commencing on July 1 of the year in which the budget proposal is submitted. Except as otherwise provided by § 2-11-11, the Non-Capital Project Financial Plan for the ensuing fiscal year shall include:
(a) All proposed expenditures for the administration, operation and maintenance of all departments of city government;
(b) All interest and debt redemption charges;
(c) All anticipated revenues and other available resources by source and amount;
(d) The proposed means of financing all proposed expenditures.
(6) A performance plan in comparable form for the fiscal year commencing on July 1 of the year in which the budget proposal is submitted to include:
(a) Descriptions of all programs, services, and activities to include strategies, missions, customers, key initiatives, and desired results, organized by Five Year Goal, that are proposed in the Mayor’s Budget;
(b) Performance measures, as defined in § 2-11-2, associated with all programs, services, and activities;
(c) Consistent with the Financial Plan defined in § 2-11-7(A)(5), all proposed expenditures for the administration, operation, and maintenance of all programs, services, and activities, organized by Five Year Goal and identified by Fund.
(B) A full-program budget will be prepared for all city departments each year. The program budget shall clearly identify each program that is proposed to be implemented or continued in the ensuing fiscal year and shall include the projected costs of each program.
(C) The budget proposal shall not propose expenditures in excess of resources anticipated to be available to the city for the fiscal year for which the budget is proposed. If new programs are proposed, a detailed recommendation and justification of the program shall be provided which must include the estimated annual costs of the program and the source of revenues and other resources for financing the program. All new programs must be identified as such in the budget proposal.
(D) Along with publication of the proposed budget, the Office of Management and Budget shall produce a separate document to serve as a citizen’s guide to understanding the budget process and the financial plan for the upcoming fiscal year. This guide shall explain how the budget is organized, justify significant expenditures that are included in the proposed budget, and outline revenue sources. This document shall be made available to the general public in an effort to encourage public awareness and citizen involvement in the budget process.
('74 Code, §1-8-5) (Ord. 64-1974; Am. Ord. 17-1975; Am. Ord. 22-1977; Am. Ord. 35-1994; Am. Ord. 40-1995; Am. Ord. 16-2001)
The Mayor, the Chief Administrative Officer, the Chairperson of the Council Committee of the Whole, and the Council President shall constitute a joint review committee of the Budget. This committee shall meet at least quarterly or at the call of either the Mayor or the Council President. The committee shall review preliminary year end reports, summary financial and management reports, revenue forecasts, status of the current year budget and budget issues, and discuss all matters concerning the contents and format of the city annual operating budget and the city's goals and objectives, prior to introduction to the City Council.
(Ord. 40-1995; Am. Ord. 16-2001)
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