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The City Clerk shall establish a procedure for responding to requests to inspect public records which complies with the requirements of state law as set forth in the Inspection of Public Records Act, Section 14-2-1 et seq. NMSA 1978 as currently enacted or hereinafter amended.
(A) The social security numbers, home addresses and home telephone numbers of city employees are confidential and exempt from inspection, and shall not be disclosed to any person, except with the express, written consent of the employee or official. The social security numbers of City department heads and officials are confidential and exempt from inspection and shall not be disclosed to any person except with the express written consent of that person. Home addresses and home telephone numbers of city officials and department heads are public record.
(B) No inspection of records shall be allowed that, if disclosed, would facilitate unauthorized access to an agency's electronic information systems or clearly jeopardize or compromise information security. Record inspection and copying shall be accomplished in a manner that does not allow the requesting party to access the computer system where the integrity of the information of the computer would be jeopardized.
(C) Images, photographs, videos or other likenesses depicting or simulating an intimate act or depicting any portion of a person's genitals, or of a woman's breast below the top of the areola, that is either uncovered or visible through less-than-fully opaque clothing, which images may reasonably be considered to be private, intimate or inappropriate for distribution are exempt from disclosure.
(Ord. 44-1994; Am. Ord. 20-2000; Am. Ord. 29-2007; Am. Ord. 2022-044)
(A) The city shall establish, through the office of the City Clerk, a procedure to allow prompt telephone and direct access between city employees and the public including members of the media.
(B) City employees shall be made available by telephone and direct access to provide information to City Councilors and City Council staff. There shall be no requirement that employees receive prior approval from any supervisor prior to being made available. City Councilors and City Council staff shall not be required to provide prior justification for any request for information.
(Ord. 29-2007)
The Independent Hearing Office is created and is a division of the Office of the City Clerk.
(A) The City Clerk shall:
(1) Adopt and promulgate rules pertaining to administrative hearings;
(2) Adopt and promulgate a hearing officer code of conduct;
(3) Oversee the administrative hearings office;
(4) Assign and distribute the work of the office after considering the knowledge and experience of particular hearing officers, efficiency in the hearing process and potential conflicts of interest;
(5) Set fees for filing of appeals or requests for hearings under city ordinances or as otherwise provided by law;
(6) Reject appeals where the office or a board staffed by the office lacks jurisdiction over the appeal or hearings; and
(7) Refer matters for mediation prior to scheduling a hearing on the merits.
(B) The City Clerk may work with city departments and boards or other governmental entities to conduct hearings on their behalf pursuant to their procedures as provided for by a memorandum of understanding.
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