Notwithstanding any provision of this Chapter to the contrary, the competitive bidding procedures and requirements may be dispensed with in any of the following instances:
A. When the estimated amount involved is less than thirty thousand dollars ($30,000.00);
B. When the commodity can be obtained from only one (1) vendor (a “sole source” procurement);
C. The City Manager may authorize the purchase of materials, supplies, equipment and services where an emergency is deemed to exist; and it is determined that service involving the public health, safety or welfare would be interrupted if the normal procedure were followed. All emergency purchases, which would otherwise require formal bidding procedures, made pursuant to this Section shall be submitted to the City Council for ratification at the next regular Council meeting after the purchase is authorized;
D. The City Council may authorize the execution of contracts for personal services, for professional and consultant services, and for other, non-public projects and for contractual services without observing the bidding procedures provided herein where the amount of the contract exceeds the value of thirty thousand dollars ($30,000.00);
E. The City Manager is authorized to enter into contracts for personal services, for professional and consulting services and for other contractual services without observing the bidding procedure provided herein where the amount of the contract does not exceed the amount of seventy-five thousand dollars ($75,000.00), provided there exists an unencumbered appropriation in the fund account against which said expense is to be charged;
F. Any agreement involving acquisition of supplies, equipment or service entered into with another governmental entity;
G. The City Council may authorize the execution of a lease or leases for office space for the City government without observing the bidding procedures provided herein irrespective of the term of the lease or leases or the amount of rent and other charges to be paid by the City under the lease or leases;
H. Where advantageous for the City, the City Council may authorize, or may authorize the City Manager to allow, the Finance Director or the Purchasing Agent to purchase supplies, materials, equipment or contractual services through legal competitively awarded contracts with or of other governmental jurisdictions or public agencies, commonly referred to as “piggybacking” and/or “cooperative purchasing,” without further contracting, solicitation, or formal bidding as described in this Chapter. As used herein:
1. “Piggyback” means the form of intergovernmental cooperative purchasing in which a large purchaser requests competitive sealed bids, enters into a contract and arranges, as part of the contract, for other public purchasing agencies to purchase from the selected vendor under the same terms and conditions as itself and eliminates the need to competitively bid the particular item again.
2. “Cooperative purchasing” means a form of intergovernmental cooperative purchasing in which one (1) government agency or jurisdiction performs the solicitation and award process for several agencies or jurisdictions, but separate contracts or purchase orders are executed between each participating agency and the vendor; the agency contracting for the prices bears no contractual responsibility to the vendor.
[Ord. No. 461, Section 3, 5/9/07; Ord. No. 651, Section 1, 5/22/24.]