3.10.030 Purchasing Regulations.

The Purchasing Agent shall be responsible for determining that the regulations and procedures in Section 3.10.040 through 3.10.100, and Chapter 3.15 of this Title are carried out.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.040 Exemptions from Centralized Purchasing.

The City Manager may authorize, in writing, any department to purchase specified supplies and equipment independently of the purchasing division; but, he shall require that such purchases shall be made in conformity with the procedures established by this Chapter and shall further require periodic reports from the department on the purchases made under such written authorization.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.050 Estimates of Requirements.

All using departments shall file detailed estimates of their requirements in supplies and equipment in such manner, at such time, and for such future periods as the Purchasing Agent shall prescribe.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.060 Requisitions.

Using departments shall submit requests for supplies and equipment to the Purchasing Agent by standard requisition forms or by other means as may be established by the purchasing rules and regulations.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.070 Purchase Orders.

Purchases of supplies and equipment shall be made only by purchase orders. Except as otherwise provided herein, no purchase order shall be issued unless the prior approval of the Purchasing Agent or his designated representative has been obtained.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.080 Encumbrance of Funds.

Except in cases of emergency, the Purchasing Agent shall not issue any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged.

[Ord. No. 461, Section 3, 5/9/07.]