There is created the position of Purchasing Agent, who may also be known as the "Purchasing Officer." He/she shall be appointed by the Finance Director subject to the approval of the City Manager. The Purchasing Agent shall be the head and have general supervision of the purchasing division. The duties of Purchasing Agent may be combined with those of any other office or position. The Purchasing Agent shall have the authority to:
A. Purchase or contract for supplies and equipment required by any using agency in accordance with purchasing procedures prescribed in this Chapter, such administrative regulations as the Purchasing Agent shall adopt for the internal management and operation of the purchasing division and such other rules and regulations as shall be prescribed by the City Council or the City Manager;
B. Negotiate and recommend execution of contracts for the purchase of supplies and equipment;
C. Act to procure for the City the needed quality in supplies and equipment at least expense to the City;
D. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;
E. Prepare and recommend to the City Council rules governing the purchase of supplies and equipment for the City;
F. Prepare and recommend revisions and amendments to the purchasing rules;
G. Keep informed of current developments in the field of purchasing, prices, market conditions and new products;
H. Prescribe and maintain such forms as are reasonably necessary for the operation of this Chapter and other rules and regulations;
I. Supervise the inspection of all supplies and equipment purchased to ensure conformance with specifications;
J. Recommend the transfer of surplus or unused supplies and equipment between departments as needed; and
K. Maintain an approved vendors list, vendors catalog file and records needed for the efficient operation of the purchasing division.
[Ord. No. 461, Section 3, 5/9/07.]