3.10.100 Bidding.

Purchases of supplies and equipment shall be by bid procedures pursuant to Sections 3.10.110 through 3.10.260. Bidding may be dispensed with only under conditions stated in Section 3.10.270.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.110 Formal (Sealed) Bid Procedures.

Except as otherwise provided herein and in Chapter 3.15 of this Title, public projects, as defined in Public Contracts Code Section 20162, of an estimated value greater than twenty five thousand dollars ($25,000.00), and purchases of supplies and equipment of an estimated value greater than thirty thousand dollars ($30,000.00) shall be awarded to the lowest responsible bidder pursuant to the formal bid procedures as hereinafter prescribed.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.120 Notice Inviting Formal Bids.

Notices inviting formal bids shall include a general description of the article or service desired, shall state where bid documents and specifications may be secured and the time and place for opening bids.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.130 Published Notice for Formal Bids.

Notices inviting formal bids shall be published at least ten (10) days prior to the date of opening of the bids. Notices shall be published at least once for non-public projects and at least twice, not less that five (5) days apart for public projects, in a newspaper of general circulation in the City.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.140 Approved Vendors List.

The Purchasing Agent shall also solicit formal sealed bids from responsible suppliers whose names are on the approved vendors list or who have made written request that their names be added thereto.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.150 Bulletin Board Notice.

The Purchasing Agent shall advertise the pending formal purchases by posting a notice on the public bulletin board at the City offices.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.160 Bidder’s Security.

When a public project is involved, and in other cases when deemed necessary by the Purchasing Agent, formal bids shall be accompanied by security, either cash, cashier’s check, certified check or surety bond, in a sum equal to ten percent (10%) of the total aggregate of the bid, and shall be designated in the notice inviting bids. Bidders shall be entitled to return of bid security, provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the City is solely responsible for the delay in executing the contract. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder who is willing to execute the contract, or may reject all bids and re-advertise.

[Ord. No. 461, Section 3, 5/9/07.]