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Except as otherwise provided herein and in Chapter 3.15 of this Title, public projects, as defined in Public Contracts Code Section 20162, of an estimated value greater than twenty five thousand dollars ($25,000.00), and purchases of supplies and equipment of an estimated value greater than thirty thousand dollars ($30,000.00) shall be awarded to the lowest responsible bidder pursuant to the formal bid procedures as hereinafter prescribed.
[Ord. No. 461, Section 3, 5/9/07.]
Notices inviting formal bids shall be published at least ten (10) days prior to the date of opening of the bids. Notices shall be published at least once for non-public projects and at least twice, not less that five (5) days apart for public projects, in a newspaper of general circulation in the City.
[Ord. No. 461, Section 3, 5/9/07.]
When a public project is involved, and in other cases when deemed necessary by the Purchasing Agent, formal bids shall be accompanied by security, either cash, cashier’s check, certified check or surety bond, in a sum equal to ten percent (10%) of the total aggregate of the bid, and shall be designated in the notice inviting bids. Bidders shall be entitled to return of bid security, provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the City is solely responsible for the delay in executing the contract. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder who is willing to execute the contract, or may reject all bids and re-advertise.
[Ord. No. 461, Section 3, 5/9/07.]
A faithful performance bond and labor and material (payment) bond shall be required for all public projects, unless waived by the City Council, in an amount reasonably necessary to protect the best interests of the City. In addition, the City Council shall have authority to require a faithful performance bond or other bonds before entering into a contract other than a public project contract. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids.
[Ord. No. 461, Section 3, 5/9/07.]
Sealed bids shall be submitted to the Purchasing Agent and shall be identified as “bids” on the envelope. The purchasing officer, or designee, shall publicly open all bids at the time and place stated in the public notices. A tabulation of all bids received shall be available for public inspection in the purchasing office during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
[Ord. No. 461, Section 3, 5/9/07.]
In its discretion, the City Council may reject any and all bids presented and may cause re-advertising for bids pursuant to the procedure herein above prescribed. However, when all bids exceed the authorized budgeted amount, the City Manager may authorize rejection of all bids and authorize rebidding based upon the original specifications or as they may be modified, in accordance with procedures prescribed herein.
[Ord. No. 461, Section 3, 5/9/07.]
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