Loading...
In determining which responsible bidder is the lowest bidder, the Purchasing Agent in his findings and recommendations shall deduct from the total price of each bid, the amount of sales and use tax revenues which will be paid to the City on account of that portion of the bid price which is directly subject to the imposition of such taxes. The Purchasing Agent shall have no obligation to make such a determination unless the affected bidder so requests in its bid and furnishes sufficient information for the determination to be made. This Section shall be operative only in respect to projects where the request for proposals or bids contains a copy of this Section and specifies that a credit for related local sales and use tax payable to the City will be granted.
[Ord. No. 461, Section 3, 5/9/07.]
When no formal bids or no responsive bids are received, the Purchasing Agent is authorized to negotiate for written proposals; and his recommendation shall be presented to the City Manager and award, if any, shall be made in accordance with applicable provisions prescribed herein.
[Ord. No. 461, Section 3, 5/9/07.]
Purchases of supplies and equipment of an estimated value in the amount of thirty thousand dollars ($30,000.00) or less may be made by the Purchasing Agent in the open market pursuant to the procedure prescribed in Sections 3.10.240 through 3.10.260 and without observing the procedure prescribed in Sections 3.10.090 through 3.10.215, where the procedure prescribed in Chapter 3.15 has been followed; and provided, however, all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of less than five thousand dollars ($5,000.00).
[Ord. No. 461, Section 3, 5/9/07.]
Open market purchases shall, wherever possible, be based on at least three (3) informal bids and shall be awarded to the bidder offering the most advantageous bid to the City after consideration of price, quality, durability, servicing, delivery time, standardization, and other factors.
[Ord. No. 461, Section 3, 5/9/07.]
Notwithstanding any provision of this Chapter to the contrary, the competitive bidding procedures and requirements may be dispensed with in any of the following instances:
A. When the estimated amount involved is less than thirty thousand dollars ($30,000.00);
B. When the commodity can be obtained from only one (1) vendor (a “sole source” procurement);
C. The City Manager may authorize the purchase of materials, supplies, equipment and services where an emergency is deemed to exist; and it is determined that service involving the public health, safety or welfare would be interrupted if the normal procedure were followed. All emergency purchases, which would otherwise require formal bidding procedures, made pursuant to this Section shall be submitted to the City Council for ratification at the next regular Council meeting after the purchase is authorized;
D. The City Council may authorize the execution of contracts for personal services, for professional and consultant services, and for other, non-public projects and for contractual services without observing the bidding procedures provided herein where the amount of the contract exceeds the value of thirty thousand dollars ($30,000.00);
E. The City Manager is authorized to enter into contracts for personal services, for professional and consulting services and for other contractual services without observing the bidding procedure provided herein where the amount of the contract does not exceed the amount of seventy-five thousand dollars ($75,000.00), provided there exists an unencumbered appropriation in the fund account against which said expense is to be charged;
F. Any agreement involving acquisition of supplies, equipment or service entered into with another governmental entity;
G. The City Council may authorize the execution of a lease or leases for office space for the City government without observing the bidding procedures provided herein irrespective of the term of the lease or leases or the amount of rent and other charges to be paid by the City under the lease or leases;
H. Where advantageous for the City, the City Council may authorize, or may authorize the City Manager to allow, the Finance Director or the Purchasing Agent to purchase supplies, materials, equipment or contractual services through legal competitively awarded contracts with or of other governmental jurisdictions or public agencies, commonly referred to as “piggybacking” and/or “cooperative purchasing,” without further contracting, solicitation, or formal bidding as described in this Chapter. As used herein:
1. “Piggyback” means the form of intergovernmental cooperative purchasing in which a large purchaser requests competitive sealed bids, enters into a contract and arranges, as part of the contract, for other public purchasing agencies to purchase from the selected vendor under the same terms and conditions as itself and eliminates the need to competitively bid the particular item again.
2. “Cooperative purchasing” means a form of intergovernmental cooperative purchasing in which one (1) government agency or jurisdiction performs the solicitation and award process for several agencies or jurisdictions, but separate contracts or purchase orders are executed between each participating agency and the vendor; the agency contracting for the prices bears no contractual responsibility to the vendor.
[Ord. No. 461, Section 3, 5/9/07; Ord. No. 651, Section 1, 5/22/24.]
The City Council may by resolution prescribe procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of personal services or professional or consulting services or for other contractual services, the contracts for which may be awarded without observing the bidding procedures provided for in this Chapter. Such procedures, rules and regulations shall have as one purpose the obtaining of contractual services of the highest quality together with cost effectiveness.
[Ord. No. 461, Section 3, 5/9/07.]
All using departments shall submit to the Purchasing Agent, at such times and in such forms as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete and worn out. The City Manager shall have the authority to sell all supplies and equipment which cannot be used by any officer or department or which have become unsuitable for City use, or to exchange the same for, or trade in the same on new supplies and equipment. The City Manager, when directed by the Mayor and Council, shall restrict the sale of surplus supplies, materials and equipment of a value in an amount of three thousand dollars ($3,000.00) or less to local non-profit tax exempt corporations, associations or organizations, or shall negotiate and consummate a sale to a governmental agency. Each restricted or negotiated sale under this Section shall be consummated at the fair market value of the surplus supplies or equipment. Such sales shall be made pursuant to Sections 3.10.215 through 3.10.270, whichever is applicable.
[Ord. No. 461, Section 3, 5/9/07.]
Loading...