3.10.030 Purchasing Regulations.

The Purchasing Agent shall be responsible for determining that the regulations and procedures in Section 3.10.040 through 3.10.100, and Chapter 3.15 of this Title are carried out.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.040 Exemptions from Centralized Purchasing.

The City Manager may authorize, in writing, any department to purchase specified supplies and equipment independently of the purchasing division; but, he shall require that such purchases shall be made in conformity with the procedures established by this Chapter and shall further require periodic reports from the department on the purchases made under such written authorization.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.050 Estimates of Requirements.

All using departments shall file detailed estimates of their requirements in supplies and equipment in such manner, at such time, and for such future periods as the Purchasing Agent shall prescribe.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.060 Requisitions.

Using departments shall submit requests for supplies and equipment to the Purchasing Agent by standard requisition forms or by other means as may be established by the purchasing rules and regulations.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.070 Purchase Orders.

Purchases of supplies and equipment shall be made only by purchase orders. Except as otherwise provided herein, no purchase order shall be issued unless the prior approval of the Purchasing Agent or his designated representative has been obtained.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.080 Encumbrance of Funds.

Except in cases of emergency, the Purchasing Agent shall not issue any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.090 Inspection and Testing.

The Purchasing Agent shall, in his/her discretion, inspect supplies and equipment delivered to determine their conformance with the specifications set forth in the order. The Purchasing Agent shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.100 Bidding.

Purchases of supplies and equipment shall be by bid procedures pursuant to Sections 3.10.110 through 3.10.260. Bidding may be dispensed with only under conditions stated in Section 3.10.270.

[Ord. No. 461, Section 3, 5/9/07.]

3.10.110 Formal (Sealed) Bid Procedures.

Except as otherwise provided herein and in Chapter 3.15 of this Title, public projects, as defined in Public Contracts Code Section 20162, of an estimated value greater than twenty five thousand dollars ($25,000.00), and purchases of supplies and equipment of an estimated value greater than thirty thousand dollars ($30,000.00) shall be awarded to the lowest responsible bidder pursuant to the formal bid procedures as hereinafter prescribed.

[Ord. No. 461, Section 3, 5/9/07.]