Sec. 2-5.1004. Emergency purchases.

   (a)   Emergency purchases may be made by any person or official authorized to sign requisitions when the Purchasing Agent or any of his assistants in the Purchasing Department authorized to make purchases are not immediately available and the item or items so purchased are immediately necessary for the continued operation of the office or department involved or are immediately necessary for the preservation of life or property. Such emergency purchases shall be subsequently approved and confirmed by the Purchasing Agent, or, if the Purchasing Agent refuses such confirmation, the Board may subsequently approve and confirm such purchases by a four-fifths (4/5) vote of the entire Board. Unless such purchases are so approved and confirmed by either the Purchasing Agent or the Board, the costs thereof shall not constitute a legal charge against the County.

   (b)   When the Board of Supervisors proclaims a local emergency pursuant to Government Code section 8630, the Purchasing Agent may engage independent contractors to perform services related to the local emergency for the County and officers thereof as provided in Government Code section 25502.7. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1005. Stock Supplies Fund.

   There is hereby established from the unappropriated funds of the County a Stock Supplies Fund in such an amount as the Board may from time to time, by resolution, establish. Such fund shall be known as the Purchasing Department Stock Supplies Fund. The Purchasing Agent may purchase supplies, materials, and equipment in quantities to be issued to the several offices and departments of the County as needed and shall make payments therefor from the funds of the Stock Supplies Fund. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1006. Purchasing procedure.

   Except for purchases from the Stock Supplies Fund, all purchases, rentals, and contracts shall be made only upon proper written requisitions, the form of which shall be supplied by the Purchasing Agent to the several offices of the County. No purchase order shall be issued until the Chief Financial Officer shall have certified that sufficient money is available in the proper budgeted fund of the department to pay for the purchase. The head of any County office, department, or institution, or his duly designated assistant, is hereby authorized to draw requisitions for purchases for such office, department, or institution in accordance with current budget accounts. Such head may delegate such authority to one or more of his deputies, assistants, or employees within the department by filing a written authorization therefor with the Purchasing Agent and the Chief Financial Officer. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1007. Competitive bidding.

   Except as otherwise provided by law, the Purchasing Agent may, without notice, advertisement, or the securing of competitive bids or quotations, make any purchase of personal property or do any other thing which the Purchasing Agent is authorized to do by the provisions of this article; provided, however, in the event the Purchasing Agent purchases any individual items (as distinct from the total contract) costing more than Five Thousand and no/100ths ($5,000.00) Dollars without securing competitive bids or quotations thereon, the Purchasing Agent shall report such action to the Board with his reasons therefor; and provided, further, if the Purchasing Agent does call for competitive bids or quotations and accepts any bid or quotation other than the lowest upon any individual item costing more than Five Hundred and no/100ths ($500.00) Dollars, the Purchasing Agent shall likewise report such fact to the Board. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1008. Preference to County vendors.

   In any purchase authorized by the provisions of this article, the Purchasing Agent may allow a three (3%) percent preference to vendors located in the County. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1009. Notices of sales: Posting.

   (a)   Notices of sales or other dispositions of surplus personal property shall be posted for not less than five (5) business days preceding the day of sale in the County Courthouse, in the office of the Purchasing Agent, and in such other places within the County as the Purchasing Agent may deem advisable, and as required by law.

   (b)   Notwithstanding the provisions of subsection (a) of this section and Section 2-5.1010 of this article, if the Purchasing Agent determines that surplus personal property is valuable only as scrap material, and thus potential buyers are limited, the Purchasing Agent may sell the material without posting any notice of sale and without advertising. Such determination shall be based upon the Purchasing Agent's estimate that such a sale without posting or advertising would be financially beneficial to the County, and, having so determined, the Purchasing Agent may consummate the sale to appropriate buyers. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1010. Notices of sales: Advertising.

   In the disposition of any surplus personal property and upon the approval of the Board, the Purchasing Agent may purchase advertising space and may advertise the proposed sale or other disposition of the personal property in such newspapers, magazines, and other periodicals as, in his judgment, will best publicize the proposed sale or other disposition to those persons most likely to bid for or purchase the personal property. Within the Iimitations of the order of the Board approving the advertising, the Purchasing Agent shall decide upon the amount, nature, makeup, and contents of the advertising. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1011. Surplus pool.

   Whenever any item of personal property is no longer needed by the office, department, or institution in possession thereof, such fact shall be reported to the Purchasing Agent who, with the approval of the Board, may transfer such item to a surplus pool to be maintained under the supervision of the Purchasing Agent, and whenever any office, department, or institution is in need of an article which has been placed in such surplus pool or has requisitioned the purchase of a similar article, the Purchasing Agent, upon a properly drawn request for a transfer or requisition approved by the Board, may transfer the article to such department. (§ 2, Ord. 1551, eff. September 29, 2022)

Sec. 2-5.1012. Standards committees.

   The Purchasing Agent may organize standards committees as needed to establish standards with respect to the type, design, quality, or brand of a certain article or group of related articles or services purchased by the County. The membership of a standards committee shall be the Purchasing Agent, who shall be the chairperson, and the heads of each County office, department, or institution which is a primary user of the item or group of items for which the committee is appointed. Any member of the committee may act through a representative appointed by him. (§ 2, Ord. 1551, eff. September 29, 2022)