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Every contract for the procurement of goods and services by the city shall be by competitive bidding, and shall not be approved and let until publication of notice of the intent to so contract and inviting sealed bids shall have first been advertised once per week for a period two successive weeks in one newspaper of general circulation in the city, the last of which publication shall occur no less than five days prior to the meeting of which the bids are to be opened and examined; providing, that the above requirement shall not apply to any contract (including the purchase of goods and services) for a gross amount of less than $5,000, or other amount deemed appropriate by the Municipal Court, nor shall this section preclude the use by the city of, or be applicable to, the purchasing of goods or services through the State Director of the Division of Purchases, as provided by law.
(Prior Code, § 2-8) (Ord. passed 5-24-1983)
The form and manner of transmitting and receiving bids under the provisions of § 30.08, the amount of deposit or performance bond, if any, to accompany such bids, the terms, specifications, reservation of right to reject bids, or waive irregularities therein shall be determined by the Common Council prior to each respective advertisement for bids and, insofar as practical, be stated in the published notice.
(Prior Code, § 2-9)
All fiscal reports, settlements, accounts, and statements of the city and of city officers shall conform to the fiscal year, which begins on July 1 of each calendar year and terminates at the close of business June 30 of the next succeeding calendar year.
(Prior Code, § 2-10)
Charter reference:
Statutory reference:
Related provisions, see W. Va. Code 8-13-17
The budgeting system and financial accounts and records of the city shall be as prescribed by the Common Council in conformity with W. Va. Code Ch. 6, Art. 9; and the form and manner of keeping thereof shall be as approved or prescribed by the State Tax Commissioner in his or her ex officio capacity as Chief Inspector and Supervisor of Public Offices.
(Prior Code, § 2-11)
Statutory reference:
Application of W. Va. Code Ch. 6, Art. 9 to municipalities, see W. Va. Code 8-13-18
Approval of fiscal records, see W. Va. Code 6-9-6
(A) The City Treasurer, within four weeks after the beginning of each fiscal year, shall prepare on a form to be prescribed by the State Tax Commissioner and cause to be published a sworn statement revealing the receipts and expenditures of the city during the previous fiscal year arranged under descriptive headings, the name of each person who received more than $50, or other amount deemed appropriate by the Municipal Court, from any fund during the previous fiscal year, together with the amount received and the purpose for which paid, and all debts of the city, the purpose for which each debt was contracted, its due date, and to what date the interest thereon has been paid. Such statement shall be published as a Class I legal advertisement in compliance with the provisions of W. Va. Code Ch. 59, Art. 3, and the publication area for such publication shall be the city.
(B) The City Clerk shall transmit to any resident of the city, upon request, a copy of any published statement for the fiscal year designated, supplemented by a document listing the names of each person who received less than $50, or other amount deemed appropriate by the Municipal Court, from any fund during such fiscal year and showing the amount paid to each and the purpose for which paid.
(C) The statement required by divisions (A) above shall be sworn to by the Treasurer, the Mayor, and two Council members. As soon as practicable following the close of the fiscal year, a copy of any statement herein required shall be filed by the City Clerk with the State Tax Commissioner, and the Clerk of the County Court, and the Clerk of the County Circuit Court.
(Prior Code, § 2-12)
Statutory reference:
Failure of city officers to perform their prescribed duties thereunder, see W. Va. Code 8-13-23(a)
(A) Except as may be provided otherwise by state law, this code, or other ordinance to safeguard the security of license tax returns and other confidential information, all records, books, maps, documents, and other papers which are maintained on file in any city office shall be open for inspection and use by citizens of the city and others having an interest therein during all regular business hours, but none shall be removed from the office of its custodian except by authority of the Mayor, the Common Council, the City Clerk, the City Manager, or a valid subpoena duces tecum issuing from a court or officer having jurisdiction in the premises.
(B) No person shall, without proper authority as provided in division (A) above, remove from the office of its custodian any record, book, map, document, or other paper which is maintained on file in any city office, nor shall any person fail to return any such item to its proper custodian within the time set by the custodian for its return.
(C) No person shall wilfully destroy, obliterate, secrete, deface, mark upon, disturb the arrangement of, damage, or otherwise tamper with any record, book, map, document, or other paper which is maintained on file in any city office.
(Prior Code, § 2-13)
Whenever any officer or employee of the city is required or authorized by statute, the provisions of this code or any ordinance or resolution, or rules and regulations or orders issued thereunder, in order to carry out his or her duties thereunder, to enter any premises or vehicle for the purpose of making an inspection thereof or of anything therein contained, such officer or employee shall have the right to enter any such premises or vehicle in accordance with law at any reasonable time in pursuance of such duties.
(Prior Code, § 2-15)
Statutory reference:
Authority to provide for the entering and inspection of private premises, see W. Va. Code 8-12-15
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