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(a) There is hereby established a Law Enforcement Trust Fund to be administered by the Director of Finance.
(b) The Director of Finance is directed to deposit in the Law Enforcement Trust Fund only those moneys obtained pursuant to Ohio R.C. 2933.43(D).
(c) The Director of Finance is directed to expend moneys from the Law Enforcement Trust Fund only upon appropriation ordinances passed by Council in compliance with Ohio R.C. 2933.43(D).
(Ord. 86-58. Passed 9-15-86.)
(a) The Finance Director shall report the current financial status of the City on a monthly basis to Council, to the Mayor and to the City Administrator. The Finance Director shall furnish each department a report detailing the expenditures within their respective departments. The reports required by this section and their form shall be as provided in this section, but nothing shall preclude the right of Council to require and receive such other reports from the Finance Director as may be necessary in the performance of its duties and as allowed by the Charter or statutes. (Ord. 05-45. Passed 10-3-05.)
(b) Appropriation measures shall be classified so as to set forth separately the amounts appropriated for each office, departments and division, and within each the amount appropriated for each personal service.
(ORC 5705.38(C))
(c) A monthly report for appropriation expenditures shall be in a form listing by line and in columns, the account number, the account description as contained in the appropriation ordinances, the amount appropriated, the amount spent during the month being reported on, the amount spent for the year to date, the amount encumbered, the unencumbered balance; and the percentage of the budget spent through the year to date based upon the percentage obtained by dividing the sum of the total amount spent plus the amount encumbered by the amount appropriated.
(d) A monthly revenue report for each fund shall be in a form listing by line and in columns, the revenue account number, the account description by source of revenue, the budgeted amount of estimated revenues, the amount of revenues received during the month being reported on, the actual amount of revenue for the year to date, the balance of revenue still to be collected and the percentage of revenue collected based upon the total amount collected divided by the budgeted amount of estimated revenues.
(e) A monthly funds report for each city fund shall be in a form listing by line and in columns the fund number, the fund name, the balance on the last day of the previous month, the amount of revenues received in each fund for the month being reported on, the amount of expenditures paid out of each fund for the month being reported on, the unexpended balance in each fund, the encumbrances outstanding in each fund, and the balance remaining in each fund after subtracting the outstanding encumbrances in each fund. Totals for each column shall be listed to show the uncommitted balance of city funds.
(f) A monthly bank report shall be made in a form listing by line and in columns the bank accounts or other accounts where city funds are deposited, the account numbers, the balances on the last day of the previous month, the amounts deposited during the month being reported on, the amounts withdrawn during the month being reported on, and the end of month balances or totals in each account. Totals for each column shall be listed to show the total balance of city funds. Any difference between the balance of funds in the banks and the unexpended balance in the monthly funds report in subsection (e) hereof shall have a written explanation of this difference and the action being taken to reconcile this difference.
(g) An annual report shall be made in the same form as that listed in subsection (e) hereof listing and accounting for the money in each city fund for the calendar year and detailing net revenues and expenditures. An account shall be made and reported to Council listing the total debt of the City and an account listing the total City earned income tax collected, and how it was distributed among the allocated funds. The report required in this section shall be made a part of and included in the annual report of the Finance Director to the City and shall become a part of the permanent record as such.
(Ord. 91-54. Passed 8-12-91.)
(a) No expenditure of City funds shall be made unless authorized by Council. No expenditure of City funds shall exceed the amount appropriated by Council in its annual appropriations ordinance, or authorized by other ordinances or resolutions.
(b) At the close of each fiscal year, the unencumbered balance of each appropriation in the annual appropriation ordinance and its supplements shall revert to the respective fund from which it was appropriated and be subject to future appropriation.
(c) When contracts, leases or unexpended encumbered funds run beyond the termination of the fiscal year for which they were made, the Finance Director shall make a certification to Council of the amounts required to meet the obligations under such contracts, leases or unexpended encumbrances. This certification shall show the account number, the account description as contained in the annual appropriation ordinance, and the amount of the contracts, leases or unexpended funds. Council shall, upon the enactment of separate ordinances, add the amounts listed to the annual appropriation ordinance for the next year.
(ORC 5705.44; Ord. 91-54. Passed 8-12-91.)
(a) The Director of Finance is hereby authorized to periodically review the list of accounts receivable in the City records, such periodic review to be not less than annually, and at such other times which are within the Director of Finance's normal discretion, for the purpose of determining if any are uncollectible. Ability to collect shall be determined by the age of the debt, the attempts previously used to collect said debt, and the necessity and type of possible court action taken or to be taken for collection.
(b) Upon the review of said accounts and the compilation of a list of accounts deemed uncollectible, the Director of Finance shall send to the Director of Law the list and information collected. The Director of Law shall then review that list to determine whether collection attempts would be legally futile, with particular attention to the Ohio Revised Code's statute of limitations.
(c) Upon the signature of both the Director of Finance and Director of Law, the Director of Finance is then permitted to write off such accounts as bad debts.
(Ord. 94-97. Passed 12-19-94.)
The Director of Finance shall write off all uncashed checks issued by the City which are more than one year old and place the monetary amount of the uncashed checks into the General Fund. The Director of Finance shall provide an annual report to Council which identifies the monetary amount and number of uncashed checks written off pursuant to this section.
(Ord. 97-35. Passed 6-2-97.)
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