135.01 Duty to attend Council meetings.
135.02 Acting Director of Finance.
135.03 Investment Advisory Committee; investment policy.
135.04 Interest allocation.
135.05 Law Enforcement Trust Fund.
135.06 Reports to Council.
135.07 Council authorization of expenditures; certification of funds.
135.08 Uncollectible accounts receivable.
135.09 Uncashed checks.
135.10 Deposit and investment of public moneys.
135.11 Time limit for depositing public funds.
135.12 Qualifications of Director of Finance.
135.13 Fixed asset policy.
135.14 Credit card policies and procedures.
135.15 Returned check fee.
CROSS REFERENCES
Powers and duties - see CHTR. Sec. 6.01(D)
Vacancy - see CHTR. Sec. 6.01(E)
Acting Director - see CHTR. Sec. 6.01(F)
Unclassified service - see CHTR. Sec. 7.04
Board of Control member; contracts - see CHTR. Sec. 8.02
Initiative and referendum petitions - see CHTR. Art. IX
Removal from office - see CHTR. Sec. 11.02
(a) The Director of Finance shall be authorized to designate an acting Director of Finance in accordance with City Charter Section 6.01(c) not only a qualified elector of the City, but also any resident elector of Seneca County who by experience, background or other qualifications is suitable to serve in that capacity.
(b) The requirement of bond as to the office of Director of Finance shall apply to the acting Director of Finance during such time as the acting Director is serving in the absence or incapacity of the Director, and the Director shall provide for such bond prior to the designation of a person to serve as acting Director.
(c) If the acting Director of Finance should become incapacitated while serving, the Mayor shall designate a successor immediately, likewise under bond, until the acting Director or the Director shall be able to resume the duties of the office.
(Ord. 05-45. Passed 10-3-05.)
(a) Investment Advisory Committee. An Investment Advisory Committee is established for the purpose of periodically reviewing the City's investment of funds and advising the Director of Finance regarding such investments. The Committee shall meet at least once per year. The Investment Advisory Committee shall consist of the Mayor, the City Administrator, the Director of Law, the Chair of the Finance Committee of Tiffin City Council, and two electors of the City who shall be appointed by the Mayor for a term of two years and approved by City Council. The electors appointed by the Mayor shall have experience satisfactory to the Mayor to serve on the committee.
(b) Investment Policy. The City shall invest public funds in accordance with the City's Investment Policy as approved by City Council.
(Ord. 23-92. Passed 12-4-23.)
(c) (EDITOR’S NOTE: Former subsection (c) was repealed by Ordinance 23-92, passed December 4, 2023.)
(a) The Director of Finance is hereby required to identify interest income from the investments of any City Funds. Interest derived from the investments of the Oakley Trust Fund shall be deposited only in that account. Interest derived from notes issued toward any ongoing project shall be deposited in that project’s fund. All other interest derived on investments shall be deposited in the General Fund of the City with the exception that Council may by ordinance establish other funds whose investments interest would be allocated to that fund.
(Ord. 99-97. Passed 12-20-99.)
(b) The Director of Finance shall indicate in the report to Council of the status of City funds, the amounts earned and deposited in the individual funds hereinabove enumerated in subsection (a) hereof.
(Ord. 82-14. Passed 3-15-82.)
(a) There is hereby established a Law Enforcement Trust Fund to be administered by the Director of Finance.
(b) The Director of Finance is directed to deposit in the Law Enforcement Trust Fund only those moneys obtained pursuant to Ohio R.C. 2933.43(D).
(c) The Director of Finance is directed to expend moneys from the Law Enforcement Trust Fund only upon appropriation ordinances passed by Council in compliance with Ohio R.C. 2933.43(D).
(Ord. 86-58. Passed 9-15-86.)
(a) The Finance Director shall report the current financial status of the City on a monthly basis to Council, to the Mayor and to the City Administrator. The Finance Director shall furnish each department a report detailing the expenditures within their respective departments. The reports required by this section and their form shall be as provided in this section, but nothing shall preclude the right of Council to require and receive such other reports from the Finance Director as may be necessary in the performance of its duties and as allowed by the Charter or statutes. (Ord. 05-45. Passed 10-3-05.)
(b) Appropriation measures shall be classified so as to set forth separately the amounts appropriated for each office, departments and division, and within each the amount appropriated for each personal service.
(ORC 5705.38(C))
(c) A monthly report for appropriation expenditures shall be in a form listing by line and in columns, the account number, the account description as contained in the appropriation ordinances, the amount appropriated, the amount spent during the month being reported on, the amount spent for the year to date, the amount encumbered, the unencumbered balance; and the percentage of the budget spent through the year to date based upon the percentage obtained by dividing the sum of the total amount spent plus the amount encumbered by the amount appropriated.
(d) A monthly revenue report for each fund shall be in a form listing by line and in columns, the revenue account number, the account description by source of revenue, the budgeted amount of estimated revenues, the amount of revenues received during the month being reported on, the actual amount of revenue for the year to date, the balance of revenue still to be collected and the percentage of revenue collected based upon the total amount collected divided by the budgeted amount of estimated revenues.
(e) A monthly funds report for each city fund shall be in a form listing by line and in columns the fund number, the fund name, the balance on the last day of the previous month, the amount of revenues received in each fund for the month being reported on, the amount of expenditures paid out of each fund for the month being reported on, the unexpended balance in each fund, the encumbrances outstanding in each fund, and the balance remaining in each fund after subtracting the outstanding encumbrances in each fund. Totals for each column shall be listed to show the uncommitted balance of city funds.
(f) A monthly bank report shall be made in a form listing by line and in columns the bank accounts or other accounts where city funds are deposited, the account numbers, the balances on the last day of the previous month, the amounts deposited during the month being reported on, the amounts withdrawn during the month being reported on, and the end of month balances or totals in each account. Totals for each column shall be listed to show the total balance of city funds. Any difference between the balance of funds in the banks and the unexpended balance in the monthly funds report in subsection (e) hereof shall have a written explanation of this difference and the action being taken to reconcile this difference.
(g) An annual report shall be made in the same form as that listed in subsection (e) hereof listing and accounting for the money in each city fund for the calendar year and detailing net revenues and expenditures. An account shall be made and reported to Council listing the total debt of the City and an account listing the total City earned income tax collected, and how it was distributed among the allocated funds. The report required in this section shall be made a part of and included in the annual report of the Finance Director to the City and shall become a part of the permanent record as such.
(Ord. 91-54. Passed 8-12-91.)
(a) No expenditure of City funds shall be made unless authorized by Council. No expenditure of City funds shall exceed the amount appropriated by Council in its annual appropriations ordinance, or authorized by other ordinances or resolutions.
(b) At the close of each fiscal year, the unencumbered balance of each appropriation in the annual appropriation ordinance and its supplements shall revert to the respective fund from which it was appropriated and be subject to future appropriation.
(c) When contracts, leases or unexpended encumbered funds run beyond the termination of the fiscal year for which they were made, the Finance Director shall make a certification to Council of the amounts required to meet the obligations under such contracts, leases or unexpended encumbrances. This certification shall show the account number, the account description as contained in the annual appropriation ordinance, and the amount of the contracts, leases or unexpended funds. Council shall, upon the enactment of separate ordinances, add the amounts listed to the annual appropriation ordinance for the next year.
(ORC 5705.44; Ord. 91-54. Passed 8-12-91.)
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