(a) The Finance Director shall report the current financial status of the City on a monthly basis to Council, to the Mayor and to the City Administrator. The Finance Director shall furnish each department a report detailing the expenditures within their respective departments. The reports required by this section and their form shall be as provided in this section, but nothing shall preclude the right of Council to require and receive such other reports from the Finance Director as may be necessary in the performance of its duties and as allowed by the Charter or statutes. (Ord. 05-45. Passed 10-3-05.)
(b) Appropriation measures shall be classified so as to set forth separately the amounts appropriated for each office, departments and division, and within each the amount appropriated for each personal service.
(ORC 5705.38(C))
(c) A monthly report for appropriation expenditures shall be in a form listing by line and in columns, the account number, the account description as contained in the appropriation ordinances, the amount appropriated, the amount spent during the month being reported on, the amount spent for the year to date, the amount encumbered, the unencumbered balance; and the percentage of the budget spent through the year to date based upon the percentage obtained by dividing the sum of the total amount spent plus the amount encumbered by the amount appropriated.
(d) A monthly revenue report for each fund shall be in a form listing by line and in columns, the revenue account number, the account description by source of revenue, the budgeted amount of estimated revenues, the amount of revenues received during the month being reported on, the actual amount of revenue for the year to date, the balance of revenue still to be collected and the percentage of revenue collected based upon the total amount collected divided by the budgeted amount of estimated revenues.
(e) A monthly funds report for each city fund shall be in a form listing by line and in columns the fund number, the fund name, the balance on the last day of the previous month, the amount of revenues received in each fund for the month being reported on, the amount of expenditures paid out of each fund for the month being reported on, the unexpended balance in each fund, the encumbrances outstanding in each fund, and the balance remaining in each fund after subtracting the outstanding encumbrances in each fund. Totals for each column shall be listed to show the uncommitted balance of city funds.
(f) A monthly bank report shall be made in a form listing by line and in columns the bank accounts or other accounts where city funds are deposited, the account numbers, the balances on the last day of the previous month, the amounts deposited during the month being reported on, the amounts withdrawn during the month being reported on, and the end of month balances or totals in each account. Totals for each column shall be listed to show the total balance of city funds. Any difference between the balance of funds in the banks and the unexpended balance in the monthly funds report in subsection (e) hereof shall have a written explanation of this difference and the action being taken to reconcile this difference.
(g) An annual report shall be made in the same form as that listed in subsection (e) hereof listing and accounting for the money in each city fund for the calendar year and detailing net revenues and expenditures. An account shall be made and reported to Council listing the total debt of the City and an account listing the total City earned income tax collected, and how it was distributed among the allocated funds. The report required in this section shall be made a part of and included in the annual report of the Finance Director to the City and shall become a part of the permanent record as such.
(Ord. 91-54. Passed 8-12-91.)